TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JUNE 11, 2024
Official record of the Committee of the Whole meeting held on June 11, 2024, detailing approvals, reports, and motions.
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, JUNE 11, 2024
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Tobias
- Councillor Brown
- Councillor Lemon
- Councillor Kowalewich
- Council MacKenzie
- Councillor Mattson
- Councillor Rogers
PRESENT ALSO:
- S. Jones, Director of Corporate Administration/Deputy CAO
- L. Taylor, Director of Development Services
- I. Leung, Director of Engineering
- D. Christenson, Director of Finance and Technology
- Insp. Rose, West Shore RCMP
- E. Bolster, Deputy Corporate Officer
- 6 members of the public
- 0 members of the press
1. CALL TO ORDER
Mayor Tobias called the meeting to order at 3:30 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the agenda be approved as presented. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held May 14, 2024
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the minutes from the Committee of the Whole meeting held May 14, 2024 be adopted as presented. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Brown, Chair
6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports
STAFF REPORTS a) West Shore RCMP Update
- Verbal report from Insp. Rose
Insp. Rose discussed crime trends, calls for service, and traffic enforcement.
The Committee and Insp. Rose discussed calls for service, unlicensed vehicles, and use of police resources at hospital emergency waiting rooms.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the verbal report from Insp. Rose, West Shore RCMP, be received for information. CARRIED
b) Capital Regional District Animal Control Update
- Verbal report from M. Groulx, Chief Bylaw Officer
The Chief Bylaw Officer, M. Groulx, discussed animal control statistics, calls for service, and patrol.
The Committee discussed calls for service, licensing, pick-up of deceased animals, and bike patrols.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the verbal report from M. Groulx, Chief Bylaw Officer, Capital Regional District Animal Control, be received for information. CARRIED
c) Building Department Report for the Month of May 2024
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the Building Department Report for the Month of May 2024 be received. CARRIED
6.1.3 New Business
6.2 ARTS & CULTURE – Councillor Lemon, Chair
6.2.1 Chair’s Report The Chair reported that she attended a Greater Victoria Public Library Committee meeting where statistics were unveiled and will report back to Council. She noted the Juan de Fuca Performing Arts Centre Society continues to seek a venue for a new performing arts centre with a couple sites of particular interest; and School District No. 62 will be constructing a new large-scale performing arts theatre on a new school site in the District of Langford.
6.2.2 Business Arising from Previous Minutes 6.2.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
6.2.4 New Business
6.3 FINANCE & ADMINISTRATION – Mayor Tobias, Chair
6.3.1 Chair’s Report The Mayor noted that there is a requirement for IT security training for Council, and thanked the Finance Department for their work on the 2024-2026 Financial Plan.
6.3.2 Business Arising from Previous Minutes 6.3.3 Reports
STAFF REPORTS a) Grant in Aid Survey Results
- Report dated June 5, 2024 from the Director of Finance and Technology
The Director of Finance and Technology gave a summary of the report to the Committee.
The Committee discussed fees for service and source of funding for these services, grant in aid application process, eligibility, evaluation criteria, and timelines.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the report dated June 5, 2024 from the Director of Finance and Technology titled “Grant in Aid Survey Results” be received for information. CARRIED
b) Budget Variance and Projects Update Report to May 31, 2024
- Report dated June 5, 2024 from the Manager of Accounting
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the report dated June 5, 2024 from the Manager of Accounting titled “Budget Variance and Projects Update Report to May 31, 2024” be received for information. CARRIED
c) CAO Report
- Report dated June 5, 2024 from the Chief Administrative Officer
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the report dated June 5, 2024 from the Chief Administrative Officer titled “CAO Report” be received for information. CARRIED
COMMITTEE REPORTS OTHER REPORTS
6.3.4 New Business
6.4 PARKS, RECREATION & ENVIRONMENT – Councillor Kowalewich, Chair
6.4.1 Chair’s Report The Chair noted that the West Shore Parks and Recreation Society annual general meeting is being held on June 13, and thanked Parks staff for their maintenance of the ball fields at Centennial Park.
The Committee discussed parks and recreation services and facilities.
6.4.2 Business Arising from Previous Minutes
6.4.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
6.4.4 New Business
6.5 ENVIRONMENT – Councillor MacKenzie, Chair
6.5.1 Chair’s Report The Chair noted that View Royal is leading the region with an increase in heat pump installations.
6.5.2 Business Arising from Previous Minutes 6.5.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
6.5.4 New Business
6.6 PLANNING, DEVELOPMENT & ENGAGEMENT – Councillor Mattson, Chair
6.6.1 Chair’s Report The Chair congratulated staff for all their hard work regarding the implementation of bylaws in relation to the new Bill 44 legislation, and noted he will be redistributing the survey to Council members regarding first floor use for multi-storey residential buildings.
6.6.2 Business Arising from Previous Minutes
6.6.3 Reports
STAFF REPORTS a) Delegation of Small-Scale, Multi-Unit Housing and Garden Suite Form and Character Development Permits, and Development Permit Renewals
- Report dated May 24, 2024 from the Senior Planner
The Director of Development Services and Senior Planner gave a review of the report to the Committee.
The Committee and staff discussed process and notification requirements for permits and opportunities for receipt of public input, form and character guidelines and their application to garden suite design, development permit requirements for single family dwellings, streamlining the permit approval process and timelines, tree removal, and neighbourhood impacts of garden suites.
MOVED BY: Mayor Tobias SECONDED: Councillor Brown
THAT the Committee recommend to Council that staff investigate streamlining the approval processes including bylaws, amendments and variances and report back to the Committee. DEFEATED Councillors Kowalewich, Lemon, MacKenzie, Mattson and Rogers opposed
MOVED BY: Councillor Lemon SECONDED: Councillor Brown
COW-41-24 THAT the Committee recommend to Council that the necessary bylaw amendment be prepared to grant delegated authority to the Director of Development Services to approve the following:
- Form and character development permits for garden suites within Intensive Residential – Garden Suite Development Permit Area.
- The renewal of an existing valid development permit subject to the following conditions:
- The permit being renewed must be unlapsed at the time of application;
- The plans must be unchanged from the original approved development permit, unless the changes are for consistency with new policies or regulations in which case a delegated development permit renewal does not apply; and
- The permit be valid for two years from the date of issuance. CARRIED Councillors MacKenzie and Rogers opposed
MOVED BY: Councillor Rogers SECONDED:
THAT the Committee recommend that Council delegate only development permit renewals to staff. FAILED FOR LACK OF A SECONDER
MOVED BY: Councillor Rogers SECONDED:
THAT the Committee recommend to Council that Delegation Bylaw No. 872, 2014, Amendment Bylaw No. 1140, 2024 be brought back for review in one year. FAILED FOR LACK OF A SECONDER
COMMITTEE REPORTS OTHER REPORTS
6.6.4 New Business
6.7 PUBLIC WORKS & TRANSPORTATION – Councillor Rogers, Chair
6.7.1 Chair’s Report The Chair noted that he attended a Capital Regional District (CRD) transportation governance and transportation service workshop and noted that feedback will be coming forward to the CRD. He requested that Council review this feedback as there will be implications to the Town.
6.7.2 Business Arising from Previous Minutes
6.7.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
6.7.4 New Business
7. CORRESPONDENCE
8. QUESTION PERIOD
9. MOTIONS & NOTICES OF MOTION
10. CLOSED MEETING RESOLUTION
11. TERMINATION
MOVED BY: Councillor Mattson SECONDED: Councillor Brown
THAT this meeting terminate. Time: 6:07 p.m. CARRIED
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