Council Committee's FOLLOW UP ACTIONS LIST

Meeting	Date	Item	Topic/Action	Who	Department	Comments
Council	2020-02-18	C-25-20	THAT staff investigate ride-hailing coming to the region and prepare a report that includes related bylaw implications, intermunicipal cooperation and financial incentives for environmental considerations and accessibility provisions.	Laura Busby; Brad Cameron	Protective Services	In progress.
Council	2020-11-03	C-116-20	THAT staff work with the developer of 9 Erskine Lane, the Capital Regional District (CRD) and the owner of 2 Hospital Way to install a gravel trail over the CRD property that bisects 9 Erskine Lane and is a right-of-way over 2 Hospital Way.	Ivan Leung;	Engineering & Parks	Have agreement in principle from owners of 2 Hospital Way. Next step is to work with CRD and Hospital Way owners to develop SRW document. Pathway unlikely to be formally opened during construction due to public safety concerns.
Council	2021-02-16	C-18-21	THAT due to the potential increase in pedestrian and vehicle traffic from the Shoreline School expansion, staff ask ICBC to undertake a safety audit at the intersection of Shoreline Drive and Island Highway; AND THAT a traffic study be completed for the intersection of Shoreline Drive and Island Highway.	Ivan Leung;	Engineering & Parks	Tabled. Shoreline Middle School works appear to be tabled to the 2024/2025 year. Staff tabled the intersection review for now and will be engaging with the School District regarding project timelines, relocation expectations, etc.
Council	2021-03-16	C-26-21	THAT the remaining building permit fees, totaling $18,000, for the Scottish Cultural Centre to be constructed at 1801 Admirals Road be recorded as paid on behalf of the Victoria Highland Games Association and be recorded as a grant in aid; AND THAT the Town of View Royal enter into an agreement with the Victoria Highland Games Association that will facilitate the Town’s use of the Scottish Cultural Centre, once completed, for a predetermined number of hours at a substantially reduced rate.	Sarah Jones;	Administration	In progress. Grant in aid applied to building permit fees; agreement in progress.
Council	2021-06-01	C-69-21	THAT the notice of motion regarding reducing parking requirements for new developments from Councillor Rogers be referred to staff.	Leanne Taylor;	Development Services	Tabled. Council passed the following motion at the November 7, 2023, Council meeting: C-142-23 THAT the report dated November 3, 2023 from the Director of Development Services titled “Off-Street Parking Review – Request for Proposal Terms of Reference” be tabled to the Town’s Strategic Planning session for further discussion. Project will be discussed during 2024 budget deliberations.
Council	2021-10-19	C-112-21	THAT staff report at a future date on off-leash park and playground opportunities in the central and east Burnside Neighbourhood and the west Hospital Neighbourhood.	Ivan Leung;	Engineering & Parks	These works are incorporated as part of Project C-122. A what we heard summary will be presented to Council in early 2024
Council	2021-11-16	C-123-21	THAT in response to the changes anticipated with Bill 26, a report be prepared to establish an approach with respect to public hearings for rezoning applications that are consistent with the official community plan.	Stirling Scory;	Development Services	Complete. Report brought to COW in July. Work on amendment bylaw regarding notification methods in progress. Bill 26 amendments for public hearings will not be adopted. Staff have received legal opinion that doing so is unnecessary. The LGA will be the point of contact for understanding requirements, the Town's bylaws may require amendments following changes to Bill's 44 and 46.
Council	2022-03-01	C-19-22	THAT the application for the 2022 Union of British Columbia Municipalities’ (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Operations Centre Grant be approved.	Troy D. Mollin;	Protective Services	Complete. Council approved application; waiting for approval from UBCM.
Council	2022-04-19	C-37-22	THAT the Advisory Committees continue to meet electronically on the Microsoft Teams meeting platform until at least December 31, 2022; AND THAT the December 31, 2022 date for Advisory Committee electronic meetings be re-evaluated in the fall of 2022.	Sarah Jones; Julie Paterson;	Administration	Tabled. Advisory Committee members surveyed in August 2022; responses reviewed and report being prepared; majority lean towards continuation of electronic meetings. Potential changes being considered by Council to committee structure may change meeting format.
Council	2022-09-06	C-83-22	THAT staff review the Town’s cannabis business license fees.	Jeff Chow; Leanne Taylor;	Development Services	Complete. Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1123, 2023 adopted by Oct. 17, 2023.
Council	2022-11-15	C-91-22	THAT Development Permit 2022-05 be approved as per the report dated November 4, 2022 from the Community Planner titled “Development Permit with Variances DP 2022-05 – 1519 Admirals Road”; AND THAT Development Permit 2022-05 include the following variances: • variance to Section 4.6.2(c) of Zoning Bylaw No. 900, 2014 to locate an accessory structure in the front yard; • variance to Section 5.10 of Zoning Bylaw No. 900, 2014 to reduce the total number of loading spaces from 5 to 2; • variance to Section 5.10 of Zoning Bylaw No. 900, 2014 to reduce the total number of parking spaces from 283 spaces to 247 spaces; • variance to Section 6.7 of Sign Bylaw No. 950, 2018 to reduce the minimum vertical distance from grade a sign may be located from 2.4 m to 1.34 m; and • variance to Section 7.2(b) of Sign Bylaw No. 950, 2018 to increase the maximum character size from 45 cm to 137 cm; AND FURTHER THAT Development Permit 2022-05 include the following conditions: • a security deposit of $86,328.00 at 120% of the quoted landscape works ($71,940.00) be provided prior to issuance of a Building Permit • a cash-in-lieu payment of $504,000.00 for a total of 42 parking spaces be provided prior to issuance of a building permit • that a s. 219 covenant must be registered prior to issuance of Development Permit 2022-05, that specifies the landowner’s responsibility to develop an on-site underground sewer attenuation	Stirling Scory;	Development Services	Complete. Permit issued; applicant is working through Building Permit Application.
Council	2022-11-15	C-92-22	THAT the applicant provide two level 3 electric vehicle charging stations on site for 1519 Admirals (DP 2022-05).	Stirling Scory;	Development Services	Complete. Item secured in Development Permit; applicant has submitted a Building Application and staff are in the process of finalizing sign off. The electric vehicle parking spaces are included in the building permit plans and must be installed.
Council	2022-11-15	C-97-22	THAT the request for an additional speed hump on Glentana Road be denied; AND THAT Stage 1 – Traffic Calming Measures commence in accordance with the Town’s Traffic Calming Policy No. 5200-016; AND FURTHER THAT any other subsequent traffic calming infrastructure stipulated under Stage 2 of Traffic Calming Policy No. 5200-016 be deferred until the Town’s Active Transportation Network Plan be finalized.	Ivan Leung;	Engineering & Parks	In progress. Consultants are assessing options which will be presented to Council prior to implementation.
Council	2022-12-06	C-103-22	THAT the merging of the View Royal Emergency Radio Communications with the Colwood Emergency Radio, under one coordinator that will serve both municipalities, be approved.	Troy D. Mollin;	Protective Services	In progress.
Council	2022-12-06	C-104-22	THAT the Town of View Royal renew the agreement with the City of Colwood for a joint Emergency Support Services Program to provide emergency support services to both municipalities and mutual aid to others during the term of the agreement (August 1, 2022 to July 31, 2027); AND THAT the Mayor and Corporate Officer be authorized to sign the agreement substantially in the form attached to the December 6, 2022 Council meeting agenda.	Troy D. Mollin;	Protective Services	In progress.
Council	2023-01-17	C-12-23	THAT the Mayor and Chief Administrative Officer work with the Ministry of Transportation and Infrastructure to devise an agreement to fund a noise barrier fence to address TransCanada Highway noise in the Thetis Vale area.	Kim Anema; Mayor Tobias	Administration	In progress.
Council	2023-02-07	C-21-23	THAT the letter dated December 16, 2022 from R. Harrison and M. Skolski, Strata Plan EPS680, Re: Request for Flashing Speed Sensor Signs on Burnside Road W. be referred to staff.	Ivan Leung;	Engineering & Parks	In progress. The Town has entered into the CRD's Ready, Step, Roll program with Eagle View Elementary. Staff will work with the CRD and the school throughout the year.
Council	2023-02-15	Direction	Stormont Road Traffic Calming (N-081) - additional details to be provided on other potential options.	Ivan Leung;	Engineering & Parks	Complete. Presented at the December 12, 2023 Committee of the Whole Meeting
Council	2023-02-15	Direction	Urban Forestry Strategy (N-074)- request for proposals terms of reference to be provided to Council prior to release.	Ivan Leung;	Engineering & Parks	Complete. Terms of Reference presented at the Oct. 10, 2023 Committee of the Whole meeting.
Council	2023-02-15	Direction	Truth and Reconciliation (N-068) provide additional details regarding anticipated deliverables.	Leanne Taylor;	Development Services	Nine staff members are currently taking Sany'as Core Indigenous Cultural Safety Foundations Training.
Council	2023-02-21	C-24-23	THAT the proposed advisory committee structure discussion be referred to the Town’s March 6, 2023 Strategic Planning session.	Sarah Jones;	Administration	In progress. Included on Strategic Planning agendas though time constraints prevented discussion. Anticipated to be discussed early in 2024.
Council	2023-02-21	C-25-23	THAT the Town approve, in principle, a revision of the existing Community Garden Policy No. 5200-015 to better align with the policies in neighbouring municipalities including: • a shift of administrative and management responsibilities from the Town to a non-profit community garden society; • clearly defined roles, responsibilities, and expectations of the Town and a non-profit community garden society, and plot holders; • a requirement for a land use agreement between the Town and a non-profit community garden society; and • the use of generalized language in anticipation of future community gardens to be developed in View Royal; AND THAT staff work with the current non-profit society (View Royal Park Community Garden Society) on any proposed policy changes so that a mutually beneficial agreement can be reached.	Ivan Leung;	Engineering & Parks	In progress. Engineering is engaging with the View Royal Park Community Garden Association to discuss.
Council	2023-02-21	C-29-23	THAT a report be provided to a future Committee of the Whole meeting regarding options for inclusionary housing, including exploration of a requirement for a predetermined percentage of units in new multi-family developments to be affordable housing.	Leanne Taylor;	Development Services	In progress. Currently under review and a report to be provided at a future COW meeting.
Council	2023-03-21	C-39-23	THAT the report dated March 15, 2023 titled “2022 General Local Election Review” from the Corporate and Deputy Corporate Officers be tabled to a future Committee of the Whole meeting where all Council members are present.	Sarah Jones;	Administration	In progress.
Council	2023-03-21	C-42-23	THAT N-025 (Official Community Plan review), N-036 (Community Engagement Strategy), and N-106 (Public Engagement – Garden Suite Policy) remain in the 2023-2027 Financial Plan as proposed; AND THAT work on these projects not commence until Council considers a staff report regarding retention of a contractor for engagement activities.	Leanne Taylor;	Development Services	In progress. Projects are included in the 2023-2027 Financial Plan.
Council	2023-03-21	C-48-23	THAT the Development of road ends (C-114) projects continue in the 2017 Parks Master Plan prioritized order and as described in the C-114 Project Summary; AND THAT details on the Thomas Park Drive and Stillwater Road road ends projects be provided prior to work commencing; AND FURTHER THAT volunteers be asked to assist with the removal of invasive species at Thomas Park Drive and Stillwater Road sites.	Ivan Leung;	Engineering & Parks	Stillwater Road end project is complete. Carryover invasive species required at Thomas Park Drive before road end design guidelines are implemented.
Council	2023-04-18	C-54-23	THAT traffic speeds on residential streets in the municipality that are not already at 30 km/hour, be reduced to 30 km/hour.	Ivan Leung;	Engineering & Parks	In progress. Staff will present a future report to a Committee of the Whole meeting that provides options. This is in line with the objectives outlined in the Active Transportation Network Plan.
Council	2023-04-18	C-56-23	THAT both a spring flower garden contest and fall Halloween decorating contest be organized by Council.	Jennifer Cochrane;	Administration	Complete. 14 garden nominations with 53 votes were submitted for Best in Bloom. 11 decoration nominations with 101 votes were submitted for Halloween Spooktacular.
Council	2023-04-18	C-63-23	THAT a staff report exploring options to further strengthen Tree Protection Bylaw No. 1069, 2022 be prepared.	Ivan Leung;	Engineering & Parks	In progress administratively and as part of the Urban Forest Strategy project.
Council	2023-04-18	C-64-23	THAT a staff report exploring options to enhance the tree canopy through amendments to Zoning Bylaw No. 900, 2014 be prepared.	Leanne Taylor; Ivan Leung;	Development Services	In progress.
COW	2023-05-09	Direction	Staff reach out to School District No. 61 to discuss school capacity and population growth within the Town.	Leanne Taylor;	Development Services	To be carried in conjunction with an OCP review. Leanne Taylor met with SD61 along with Saanich, Victoria and Esquimalt to discuss school capacity. Another meeting will be held in January 2024 to further the conversation. The four core municipalities will have recurring meetings with SD61 as each municipality works through OCP updates.
Council	2023-05-16	C-70-23	THAT the report dated April 27, 2023 from the Chief Administrative Officer titled “Code of Conduct Review” be reviewed at a future date.	Sarah Jones;	Administration	In progress.
Council	2023-06-06	C-77-23	THAT the recommendation (PREAC-09-23) from the Parks, Recreation and Environment Advisory Committee regarding the Project Sustainability Checklist be referred to staff for consideration.	Leanne Taylor; Jeff Chow;	Development Services	Currently under review by staff.
Council	2023-06-06	C-78-23	WHEREAS, the Town of View Royal recognizes the urgent need to address the ongoing affordable housing crisis affecting our community and the Province as a whole; and WHEREAS, extensive development initiatives have been undertaken by the Town to contribute to the resolution of the affordable housing crisis, with notable progress made in this regard; and WHEREAS, the Minister of Housing has expressed interest in staying informed about the efforts made by municipalities to combat the affordable housing crisis and has requested an update on View Royal’s ongoing development projects; THEREFORE BE IT RESOLVED THAT Council hereby authorizes and empowers the Mayor and staff to draft a comprehensive response to the Minister of Housing, providing an update on the extensive development initiatives that are currently in progress within the Town of View Royal.	Leanne Taylor;	Development Services	In progress.
COW	2023-06-13	Direction	The Committee requested that the draft terms of the Request for Proposal (RFP) for the parking review be presented to Council for feedback prior to posting the RFP on BCBid.	Leanne Taylor;	Development Services	Complete. Staff presented the draft Terms of Reference for the parking review at the October 10, 2023 COW meeting. At the November 7, 2023, Council meeting, Council deferred a further discussion on the Off-street Parking Review to Strategic Planning sessions. Project to be discussed during 2024 budget deliberations.
COW	2023-06-13	Direction	The Committee requested that fees be reviewed for development applications to ensure costs for notice mailouts are recovered.	Stirling Scory;	Development Services	Research in progress.
Council	2023-06-20	C-84-23	THAT staff prepare a report on the implications of allowing some commercial activity, such as food trucks, markets, outdoor fitness/yoga/meditation classes, and musical performances to occur in a View Royal park identified at staff’s discretion.	Ivan Leung;	Engineering & Parks	Complete. Staff report was presented at the Oct. 10, 2023 Committee of the Whole and staff will engage stakeholders regarding interest in a pilot project.
Council	2023-06-20	C-85-23	THAT Development Procedures Bylaw No. 730, 2009 be updated to ensure that the public hearing procedures are consistent with the Local Government Act; AND THAT a new public notification bylaw be drafted that includes the following notification requirements: - direct notice mailout; - posting the notice in the public notice posting place; and - uploading information to the Town’s website and social media; AND FURTHER THAT the delegation of minor variances be further explored and a follow-up report provided to Council.	Stirling Scory;	Development Services	Complete. Staff received legal opinion to abandon draft amendment bylaws for public hearing procedures and instead to refer to the Local Government Act for procedure. With passing of Bills 44 and 46 staff anticipate that further amendments to Town bylaws will be required. Staff may review all affected bylaws at one time to ensure there is consistency with the Act.
Council	2023-06-20	C-90-23	THAT the proposed addition by Councillor Rogers of impact mitigation on surrounding neighbourhoods in staff reports be referred to staff.	Leanne Taylor;	Development Services	Report templates will be under review in the new year.
Council	2023-07-04	C-94-23	TABLED - THAT all applications received before July 4, 2023 not be required to comply with the Draft Tenant Assistance Policy	Leanne Taylor;	Development Services	Complete.
Council	2023-07-04	C-95-23	THAT the Town advise Songhees First Nation that the Town is pleased to support the South Island Powwow on September 30, 2023 as a Bronze level sponsor in the amount of $2,500 funded from the grants in aid account.	Dawn Christenson; Elena Bolster; Sarah Morgan;	Finance; Administration	Completed. Letter sent to Songhees Nation on 07-18-2023. Payment issued 08-11-2023.
Council	2023-07-18	C-100-23	THAT the municipality participate in a joint intermunicipal staff accessibility advisory committee – the Capital West Accessibility Advisory Committee – with partners to include the City of Colwood, the Township of Esquimalt, the District of Highlands, the City of Langford, the District of Metchosin, the District of Sooke and the Town of View Royal; AND THAT terms of reference for this joint intermunicipal staff accessibility advisory committee be provided for consideration of approval in the fall of 2023; AND THAT each member municipality of this joint intermunicipal staff accessibility advisory committee allocate nominal annual operating funds for committee expenses; AND THAT the joint sub-regional staff accessibility advisory committee prepare the initial accessibility plan with a focus on service delivery and employment; AND THAT the funding allocated in Year 1 of the 2023-2027 Financial Plan originally for development of the accessibility plan be used, as funds permit, instead for: - assistance, as and if required, with development of the accessibility plan; - facilitated engagement sessions on barriers faced by the public in accessing services of the partner municipalities; and - a specific project or initiative to begin to identify accessibility barriers, for example, assessments of the partner municipalities’ websites, hiring practices, or main municipal hall buildings; AND FURTHER THAT the Town of View Royal establish an email address to receive public comments as set out in the Accessible BC Act	Sarah Jones;	Administration	Complete. Email address established for public comments and webpage launched late August/early September, 2023. Committee held first meeting in Nov. 2023. On-line survey, hosted by Langford, available re. preferred engagement methods.
Council	2023-07-18	C-103-23	THAT the Zero Carbon Step Code be implemented in the Building Bylaw as follows: 1. Part 9 Buildings (i.e. houses, duplexes/multiplexes, townhouse) meet Zero Carbon Step Code Level 4 by November 1, 2023; 2. Part 3 Residential Buildings of Six-Storeys or less meet Zero Carbon Step Code Level 4 by July 1, 2024; and 3. Part 3 Residential Buildings Greater than Six-Storeys and Commercial Buildings meet Zero Carbon Step Code Level 4 by November 1, 2024.	Jeff Chow;	Development Services	Complete. Building Bylaw No. 1111 was adopted Oct. 3, 2023.
Council	2023-07-18	C-96-23	THAT applications received before July 4, 2023 not be required to comply with the Draft Tenant Assistance Policy.	Leanne Taylor;	Development Services	Complete.

Council Committee's FOLLOW UP ACTIONS LIST

Council Committee's FOLLOW UP ACTIONS LIST

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