2024 01 09 Committee of the Whole Agenda - Agenda - Pdf
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, DECEMBER 12, 2023
Official records of the previous Committee of the Whole meeting including discussions on West Shore RCMP updates, animal control, and the Stormont Road traffic calming project.
Protective Services Report - PUBLIC SAFETY REPORT FOR NOVEMBER - DECEMBER 2023
Operational update from the Director of Protective Services covering fire prevention, training, emergency programs, and bylaw enforcement activities for late 2023.
VIEW ROYAL FIRE RESCUE MONTHLY STATISTICS 2023 - Fire Impact, Prevention, Training
Statistical table for 2023 detailing fire impact (deaths, injuries, loss value), prevention activities, and training hours.
VIEW ROYAL FIRE RESCUE MONTHLY STATISTICS 2023 - Calls Attended
Monthly breakdown and chart of calls attended by type (Medical, Fire, MVA, etc.) with comparative totals from previous years.
VIEW ROYAL FIRE RESCUE ANNUAL STATISTICS 2023
Comparative annual call statistics for the fire department from 2014 through 2023.
BUILDING PERMIT & REVENUE REPORT - DECEMBER 2023
Monthly summary of building permits issued, construction values, and revenue generated in December 2023.
Finance & Administration Report - ASSET MANAGEMENT STRATEGY
Staff report recommending the adoption of the Town's first-ever Asset Management Strategy to address infrastructure replacement funding gaps.
ATTACHMENT "A" - Asset Management Strategy
Comprehensive strategy document outlining the methodology, current state of assets, financial funding gaps, and a five-year implementation plan for asset management.
Town of View Royal’s Asset Management Strategy
The concluding pages of the Asset Management Strategy, detailing implementation tasks related to personnel, training, and measuring progress.
Appendix A: Draft AM Policy Cover Page
Title page for the Draft Asset Management Policy appendix.
APPENDIX A: DRAFT ASSET MANAGEMENT POLICY
A draft policy manual document outlining the goals, definitions, principles, and responsibilities for managing the Town's infrastructure assets.
Appendix B: Asset Management Maturity Assessment Cover Page
Title page for the Asset Management Maturity Assessment appendix.
Asset Management Maturity Assessment Findings
A report by FIT Local Government Consulting evaluating the Town's current asset management maturity and providing a roadmap for improvement.
Project Summary: Strategic Asset Management Plan
A project summary for the Strategic Asset Management Plan (SAMP), serving as a roadmap for the Town's Asset Management Program.
Additional Information - Asset Management BC Framework
Reference material for the Asset Management BC Framework on sustainable service delivery.
Asset Management Strategy Presentation
Presentation slides summarizing the Town's asset management journey, framework, and the findings of the maturity assessment.
Asset Management Strategy Recommendations Presentation
Presentation slides detailing recommendations for asset management strategy including establishing levels of service and preparing plans for critical assets.
Staff Report: FINANCIAL PLAN REVIEW – ENVIRONMENTAL, PARKS, AND RECREATION & CULTURAL SERVICES
A financial review of various municipal services to build groundwork for the 2024-2028 Financial Plan development.
Attachment 1: 2024-2028 Financial Planning Calendar
A timeline of the financial planning activities and public engagement opportunities for the 2024-2028 cycle.
Schedule A: Environmental Services Operating Revenue
Data table showing the historical and budgeted revenue for garbage collection and sanitary sewer services from 2019 to 2023.
Schedule B: Environmental Services Operating Expense
Historical and budgeted operating expenses for environmental services, showing costs for garbage and sewer systems.
Schedule C: Parks Services Operating Expense
Summary of operating expenses for the Parks Services department.
Schedule D: Recreation & Cultural Services Operating Expense
Financial breakdown of expenses related to library services and recreation society requisitions.
Staff Report: BUDGET VARIANCE AND PROJECTS UPDATE REPORT TO DECEMBER 31, 2023
Quarterly report detailing financial results and the completion status of various capital and non-core projects.
Schedule A – 2023 Consolidated Budget Variance
Detailed spreadsheet comparing 2023 year-to-date actuals against the total budget for all municipal departments.
Schedule B – 2023 Non-core Projects
Status report and budget tracking for non-core municipal projects as of December 2023.
Schedule C – 2023 Capital Projects
Detailed status and budget list for 2023 capital improvements including infrastructure, transportation, and parks.
Staff Report: ACTION LIST UPDATE – 4th QUARTER
Cover report for the quarterly update of resolutions made by Council that require staff follow-up action.
Council Committee's FOLLOW UP ACTIONS LIST
A 12-page log tracking the status of Council resolutions from 2020 through late 2023, including departments responsible and progress comments.
Council Committee's FOLLOW UP ACTIONS LIST
A detailed tracking document summarizing the progress and completion status of various Council and Committee directives from mid-to-late 2023.
CAO UPDATE
An administrative report providing highlights of municipal activities across departments including finance, IT, and engineering for December 2023.
REZONING APPLICATION 2022-06 – 14, 14A HELMCKEN ROAD & 6 CAMDEN AVENUE
A planning report regarding the rezoning of three properties to allow for the construction of a three-storey, 27-unit residential strata building.
Attachment 1: Letter to Mayor and Council
A letter from HFT Ventures Ltd. providing additional details on the 'SIX on Camden' project regarding neighbour consultation and amenities.
Attachment 1: Letter to Neighbourhood
An update letter sent to local residents describing project changes, including reduced building height and increased setbacks for the 'VI on Camden' development.
Attachment 2: Survey & Architectural Plans and Renderings (Conceptual 3D Images and 2D Elevations)
Visual appendices providing 3D conceptual renderings and 2D elevation drawings of the proposed multi-unit residential building.
2nd Floor Plan, 3rd floor Plan - Proposed Residential Development
Architectural floor plans for the second and third floors of the proposed residential development at Camden and Helmcken.
Roof Plan, Pergola @ Roof, Project Sign, Fence Elevation - Proposed Residential Development
Detailed drawings for the roof plan, project signage, and fencing for the proposed residential development.
North Elevation - Helmcken Road, East Elevation - Camden Avenue
Exterior architectural elevations showing the north and east sides of the proposed building including material legends.
South Elevation, West Elevation
Exterior architectural elevations showing the south and west sides of the proposed building.
Section A, Section B, Key Plan
Cross-sectional drawings A and B of the building and key plans showing the building's orientation on the site.
Landscape Concept Plan - Camden & Helmcken
Landscape architecture plan for the development site including a suggested plant list and surface treatment legend.
Conceptual Servicing Drawing - Attachment 3
Engineering drawing showing the conceptual layout for water, sanitary, and storm services for the development site.
Helmcken Road & Camden Avenue Parking Study - Attachment 4
A comprehensive study to determine total parking demand and identify transportation demand management measures for the site.
Transportation Review (Level 1) - Attachment 5
A Level 1 Transportation Impact Assessment reviewing transportation impacts and access safety for the 27-unit development.
3377.B01 Helmcken – Camden Development - Transportation Review (Level 1)
A transportation review letter from Watt Consulting Group regarding the Helmcken-Camden development, assessing parking, active transportation, and walkability.
ATTACHMENT 6: Arborist Report - Construction Impact Assessment & Tree Management Plan
A technical report by Talmack Urban Forestry Consultants assessing the impact of proposed construction on trees at the Helmcken Road and Camden Avenue site.
ATTACHMENT 6: Letter of Assurance - 14/14A Helmcken Road & 6 Camden Avenue
A letter of assurance and tree protection guidelines prepared by Talmack Urban Forestry Consultants Ltd. for the development project.
ATTACHMENT 7: Landscape Concept Plan - Camden & Helmcken
A detailed landscape concept plan showing site features, proposed vegetation, parking, and building layout at 1:100 scale.
ATTACHMENT 8: Storm Water Management Plan
Technical report by McElhanney Ltd. outlining the strategy for managing stormwater at the proposed 27-unit residential development.
APPENDIX A: DETENTION CALCULATIONS
Engineering calculations for runoff coefficients, IDF curves, and detention volume requirements for the development site.
APPENDIX B: DETENTION / INFILTRATION TANK AND OIL INTERCEPTOR MAINTENANCE (StormTech O&M Manual)
Operation and maintenance manual for the StormTech Isolator Row system used for site stormwater management.
Recommended Basic Interceptor Maintenance Procedures
Standard maintenance procedures for concrete interceptors provided by The Langley Concrete Group.
ATTACHMENT 9: Official Community Plan Policy Summary
A summary of Official Community Plan (OCP) policies relevant to the Rezoning Application 2022-06, including density and character guidelines.
ATTACHMENT 10: TOWN OF VIEW ROYAL SUSTAINABILITY CHECKLIST
A completed sustainability checklist detailing the economic and environmental impacts of the Helmcken and Camden project.
Town of View Royal Sustainability Checklist
A completed sustainability checklist for the proposed development at 14, 14A Helmcken Road and 6 Camden Avenue, detailing environmental and social impacts.
Rezoning Application 14, 14A Helmcken Road & 6 Camden Avenue
Presentation slides for the Rezoning Application 2022-06, including site context, conceptual designs, unit mix, and tree impact assessments.