TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MARCH 14, 2023
Official minutes from the March 14, 2023 Committee of the Whole meeting documenting approvals for agenda amendments, previous meeting minutes, and various financial recommendations.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, MARCH 14, 2023
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Tobias Councillor Brown Councillor Kowalewich Councillor Lemon Councilor MacKenzie Councillor Mattson Councillor Rogers – attending via Microsoft Teams
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Taylor, Director of Development Services I. Leung, Director of Engineering D. Christenson, Director of Finance P. Hurst, Director of Protective Services – arrived at 4:45 p.m. S. Vella, Manager of Accounting A. Woo, Auxiliary Building Official E. Bolster, Deputy Corporate Officer
11 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Tobias called the meeting to order at 3:30 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Brown SECONDED: Councillor Mattson
THAT the agenda be amended to include items 6.1.3(a)(2-3), 6.3(f)(2) and 7(a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held December 13, 2022
MOVED BY: Councillor Mattson SECONDED: Councillor Brown
THAT the minutes from the Committee of the Whole meeting held December 13, 2022 be adopted as presented. CARRIED
b) Minutes of the Committee of the Whole meeting held February 14, 2023
MOVED BY: Councillor Mattson SECONDED: Councillor Brown
THAT the minutes of the Committee of the Whole meeting held February 14, 2023 be adopted as presented. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Brown
THAT the minutes of the Special Committee of the Whole Budget meeting held February 15, 2023 be adopted as presented. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Brown
THAT the minutes of the Special Committee of the Whole Budget meeting held February 16, 2023 be adopted as presented. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Brown
THAT the minutes of the Special Committee of the Whole Budget meeting held February 21, 2023 be adopted as presented. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Brown
THAT the minutes of the Special Committee of the Whole Budget meeting held February 22, 2023 be adopted as presented. CARRIED
4. PETITIONS & DELEGATIONS
a) E. de Rosenroll, Chief Executive Officer, South Island Prosperity Partnership, Re: South Island Prosperity Partnership
Ms. de Rosenroll spoke to the Committee regarding South Island Prosperity Partnership (SIPP), specifically:
- SIPP members, mission, constitutional purpose, impact, and highlights;
- regional economic recovery strategy;
- Indigenous Prosperity Centre (IPC) and IPC special projects; and
- COAST’s vision, mission, and economy.
The Committee and Ms. de Rosenroll spoke about SIPP members in the region, strengthening economic development in View Royal, economic impact analysis, and liaising with federal and provincial governments to build on local strengths.
5. PUBLIC PARTICIPATION PERIOD
a) M. Wiltshire, 59-14 Erskine Lane, spoke to the Committee regarding the removal of sidewalks on Watkiss Way (C-081) from the 2023-2027 Financial Plan and noted sidewalks are important and necessary to get to Eagle Creek Village from Erskine Lane.
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Brown, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP Update
- Verbal report from Insp. Rose
- 2019 – 2023 View Royal Crime Figures
- Email dated March 14, 2023 from Supt. Preston, Re: Additional Disclosure Resource Proposal
It was noted that Insp. Rose was unable to attend the meeting. Additional information was distributed to the Committee regarding the detachment’s Access to Information and Privacy/Disclosure staffing resource proposal as well as the January 1, 2023 to February 28, 2023 View Royal statistics.
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the additional information provided by the West Shore RCMP regarding the Access to Information and Privacy/Disclosure staffing resource proposal as well as the January – February 2023 View Royal statistics be received. CARRIED
b) Capital Regional District Animal Control Update
- Verbal report from M. Groulx, Chief Bylaw Officer
The Capital Regional District’s Chief Bylaw Officer, M. Groulx, gave a verbal report to the Committee regarding the January – February 2023 animal services activities and statistics.
The Committee and Mr. Groulx discussed dangerous dogs, dog attacks, and increasing patrol hours during the summer months.
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the Capital Regional District Animal Control verbal update from the Chief Bylaw Officer, M. Groulx, be received. CARRIED
c) Building Bylaw Update
- Report dated March 7, 2023 from the Auxiliary Building Official
The Director of Development Services introduced the Auxiliary Building Official who presented the report to the Committee.
The Committee and staff discussed snow fencing requirement, provision for hydrological assessments in new builds, noise, deconstruction/demolition and disposal of materials, building permit extensions, professional reliance model, and tree protection and replanting.
MOVED BY: Councillor Mattson SECONDED: Mayor Tobias
THAT the report dated March 7, 2023 from the Auxiliary Building Official titled “Building Bylaw Update” be received for information. CARRIED
d) Public Safety Report for January – February 2023
- Report dated March 7, 2023 from the Director of Protective Services
The Director of Protective Services gave an overview of the report to the Committee.
The Committee and staff discussed calls for service, risk assessment of earthen dams, and mutual aid.
MOVED BY: Councillor Mattson SECONDED: Councillor MacKenzie
THAT the Public Safety Report for January – February 2023 from the Director of Protective Services be received for information. CARRIED
e) Building Department Report for the Month of February 2023
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the Building Department Report for the Month of February 2023 be received. CARRIED
6.1.3 New Business
6.2 ARTS & CULTURE – Councillor Lemon, Chair
6.2.1 Chair’s Report
The Chair noted that she met with the President of the Juan de Fuca Performing Arts Centre Society to discuss the possibility of a new theatre being constructed in the West Shore, potentially at the West Shore Parks and Recreation Centre property. The Society is proposing that municipalities share operating costs, with the Society being responsible for raising capital funds to build a new 350 seat theatre. The Chair requested that the Committee consider the Society’s grant in aid request for an accessibility and inclusivity planning project.
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
6.2.4 New Business
6.3 FINANCE & ADMINISTRATION – Mayor Tobias, Chair
6.3.1 Chair’s Report
6.3.2 Business Arising from Previous Minutes
Reports STAFF REPORTS
a) 2023-2027 Financial Plan – Parking Lot Items
- Report dated March 8, 2023 from the Director of Finance
The Committee confirmed that projects listed for future years – Transportation Master Plan update (N-105), Housing Gaps and Needs Study (N-040), Housing Strategy (N-092), and Placemaking Urban Design Plan (N-067) – will remain unchanged for the amounts and timing as proposed.
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
COW-16-23 THAT the Committee recommend to Council that the Stormont Road traffic calming (N-081) project in the amount of $8,000 be included in the 2023-2027 Financial Plan. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
COW-17-23 THAT the Committee recommend to Council that Coastal Adaptation Plan (N-089) in the amount of $110,000 be included in the 2023-2027 Financial Plan;
AND THAT Council be apprised of the results of the pending grant application. CARRIED
MOVED BY: Councillor Lemon SECONDED: Councillor MacKenzie
COW-18-23 THAT the Committee recommend to Council that N-025 (Official Community Plan review), N-036 (Community Engagement Strategy), and N-106 (Public Engagement – Garden Suite Policy) remain in the 2023-2027 Financial Plan as proposed;
AND THAT work on these projects not commence until Council considers a staff report regarding retention of a contractor for engagement activities. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
COW-19-23 THAT the Committee recommend to Council that the Off-street parking review (N-099) in the amount of $75,000 be included in the 2023-2027 Financial Plan. CARRIED Councillor Mattson opposed
MOVED BY: Councillor Lemon SECONDED: Councillor Mattson
COW-20-23 THAT the Committee recommend to Council that Public art acquisition - mural (N-093) project in the amount of $37,000 be included in the 2023-2027 Financial Plan. CARRIED Mayor Tobias and Councillor MacKenzie opposed
MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich
COW-21-23 THAT the Committee recommend to Council that Public Safety Building landscaping (C-085) project be reduced from $55,000 to $35,000 and be included in the 2023-2027 Financial Plan. CARRIED Councillor Mattson opposed
b) Budget Variance and Projects Update Report to February 28, 2023
- Report dated March 8, 2023 from the Manager of Accounting
MOVED BY: Councillor Mattson SECONDED: Councillor MacKenzie
THAT the report dated March 8, 2023 from the Manager of Accounting titled “Budget Variance and Projects Update Report to February 28, 2023” be received for information. CARRIED
c) Accessible BC Act – Municipal Requirements
- Report dated March 6, 2023 from the Corporate Officer
The Corporate Officer gave an overview of the report to the Committee.
The Committee and staff discussed opportunities to partner with the Intermunicipal Advisory Committee on Disability Issues (IACDI) on this initiative and whether the Corporate Officer could attend the April IACDI meeting.
MOVED BY: Councillor Brown SECONDED: Councillor MacKenzie
COW-22-23 THAT the Committee recommend to Council that the report dated March 6, 2023 from the Corporate Officer titled “Accessible BC Act – Municipal Requirements” be tabled to the May 2023 Committee of the Whole meeting. CARRIED
d) 2022 General Local Election Review
- Report dated March 8, 2023 from the Corporate and Deputy Corporate Officers
MOVED BY: Councillor Lemon SECONDED: Councillor Mattson
COW-23-23 THAT the Committee recommend to Council that the report dated March 8, 2023 from the Corporate and Deputy Corporate Officers titled “2022 General Local Election Review” be tabled to the May 2023 Committee of the Whole meeting. CARRIED
COMMITTEE REPORTS OTHER REPORTS
6.3.3 New Business
7. CORRSPONDENCE
a) Letter dated March 14, 2023 from C. Blanchard, Re: Building Bylaw Update
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the letter dated March 14, 2023 from C. Blanchard, Re: Building Bylaw Update be received for information. CARRIED
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor MacKenzie SECONDED: Councillor Lemon
THAT this meeting now recess at 6:33 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE
Mayor Tobias called the meeting to order at 7:05 p.m.
PRESENT WERE: Mayor Tobias Councillor Brown Councillor Kowalewich Councillor Lemon Councillor MacKenzie Councillor Mattson Councillor Rogers – via Microsoft Teams
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration I. Leung, Director of Engineering L. Taylor, Director of Development Services D. Christenson, Director of Finance J. Chow, Senior Planner E. Bolster, Deputy Corporate Officer
20 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) K. Armstrong, Peninsula Streams Society, Re: Work Taking Place in View Royal
Mr. Armstrong gave a presentation to the Committee regarding the Portage Inlet Linear Park beach restoration and the Hospital Creek marsh restoration projects recently completed in View Royal by the Peninsula Streams Society. He provided an overview of future projects the Society hopes to complete in the Millstream watershed and along Craigflower Creek adjacent to View Royal Park.
8.3 PUBLIC PARTICIPATION PERIOD
6.3 FINANCE & ADMINISTRATION – Mayor Tobias, Chair – continued from the afternoon session
e) CAO Update
- Report dated March 8, 2023 from the Chief Administrative Officer
MOVED BY: Councillor Lemon SECONDED: Councillor Brown
THAT the report dated March 8, 2023 from the Chief Administrative Officer titled “CAO Update” be received for information. CARRIED
f) 2023 Grants in Aid
- Report dated March 8, 2023 from the Director of Finance
- Grant in Aid – View Royal Reading Centre
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
COW-24-23 THAT the Committee recommend to Council that the following 2023 Grants in Aid be approved in accordance with Policy No. 1600-012 – Grants in Aid:
- School District No. 61 – $41,000
- 3rd Arbutus Scout Group – $810
- FED Urban Agriculture Society – $750
- Juan de Fuca Performing Arts Centre Society – $2,000
- Peninsula Streams Society – $7,600
- Spectrum Community School Dry Grad – $500
- The Bike Victoria Society – $500
- Vancouver Island South Film and Media Commission – $2,000
- Victoria Sexual Assault Centre – $2,000
- African Heritage Association of Vancouver Island – $500
- Ocean Ambassadors Canada – $1,000
- Victoria Brian Injury Society – $500 CARRIED
The Committee requested that the View Royal Community Association and the View Royal Reading Centre be invited to make presentations at the April 2023 Committee of the Whole meeting.
While Policy No. 1600-012 – Grants in Aid asks grant recipients to provide written reports either after the project/event or upon fiscal year-end, depending on the purpose of the grant, the Committee and staff discussed that recipients of $1,000 or greater be invited in their award letter to provide a presentation any time throughout the year to the Committee.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT - Councillor Kowalewich, Chair
9.1.1 Chair’s Report
The Chair stated that the Province’s recent announcement for their Growing Communities Fund provided no allocation for recreation centres. He described large capital improvements required for West Shore Parks and Recreation Society’s facilities in the near future, including, but not limited to, the replacement of two large roofs, an ice rink chiller, seating, and outdoor racquet sport courts. He requested that the Town set aside a portion of its Growing Communities Fund allocation to finance the Town’s share of these projects.
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.1.4 New Business
a) Postponing Development of Road Ends – Councillor Rogers Councillor Rogers provided an alternative motion to the one he originally put forward on the agenda with respect to the postponement of the development of road ends and the specific removal of both Thomas Park Road and Stillwater Road. The alternative posited would be to a.) adjust the priority list and move Dukrill Road from 2025 to 2023, Tovey Crescent could be undertaken in 2024 and perhaps even started in 2023 pending availability of funds, and Midwood to 2025 from 2026, and b.) invite the Greater Victoria Green Team to remove ivy and undertake habitat restoration at the Thomas Park Drive site as opposed to a larger project.
- Notice of Motion – Councillor Rogers
- Report dated September 18, 2022 prepared by LADR Landscape Architects Inc. titled “TOVR Recommendations for Shore Access Upgrades 2022”
- Report dated March 8, 2023 from the Director of Engineering titled “Development of Road Ends Background Report”
- 2017 Town of View Royal Parks Master Plan
MOVED BY: Councillor Rogers SECONDED: Councillor Brown
COW-25-23 THAT the Committee recommend to Council that the Development of road ends (C-114) projects continue in the 2017 Parks Master Plan prioritized order and as described in the C-114 Project Summary. CARRIED Councillor Rogers opposed
9.2 ENVIRONMENT – Councillor MacKenzie, Chair
9.2.1 Chair’s Report
The Chair noted that she had attended her first Capital Regional District Climate Action Task Force meeting. The Chair suggested that the topic of a demolition and deconstruction bylaw be referred to the Parks, Recreation, and Environment Advisory Committee following the presentation from the City of Victoria’s staff member at the May Committee of the Whole meeting and prior to receipt of a staff report.
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.2.4 New Business
9.3 PLANNING, DEVELOPMENT & ENGAGEMENT – Councillor Mattson, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) Rezoning Application 2022/05 – 296 Eltham Road and 242 Helmcken Road
- Report dated March 9, 2023 from the Senior Planner
The Senior Planner gave a summary of the report to the Committee.
The Committee discussed traffic, sightlines, frontage improvements, lot configuration, and density.
T. Ankemann, architect, spoke to the Committee regarding affordability of the proposed development should the Town request the owner purchase an additional property on Eltham Road.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
COW-26-23 THAT the Committee recommend to Council that rezoning application 2022/05 – 296 Eltham Road and 242 Helmcken Road be denied. CARRIED Councillors Brown and MacKenzie opposed
COMMITTEE REPORTS OTHER REPORTS
9.3.4 New Business
9.4 PUBLIC WORKS & TRANSPORTATION – Councillor Rogers, Chair
9.4.1 Chair’s Report
The Chair spoke to the Committee regarding the recent Victoria Regional Transit Commission meeting and that the Commission had received the Town’s letter regarding implementation of service priorities for transit routes 24, 40, and 46. He noted that the draft Active Transportation Network Plan is anticipated to come forward to the March 21, 2023 Council meeting.
9.4.2 Business Arising from Previous Minutes
9.4.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.4.4 New Business
10. CORRESPONDENCE
9. QUESTION PERIOD (Note: Document numbering error follows original)
a) K. Porter, 537 Prince Robert Lane, questioned if funding for Spectrum Dry Grad had been approved and clarified that students from View Royal attend Spectrum Community School as there are no high schools in View Royal.
11. MOTIONS & NOTICES OF MOTION
12. CLOSED MEETING RESOLUTION
13. TERMINATION
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT this meeting terminate. Time: 9:30 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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