Council Committee's FOLLOW UP ACTIONS LIST

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Comments
Council	2019-02-19	C-029-19	THAT the pedestrian crossing at the Helmcken Road/Watkiss Way Intersection be evaluated following the completion of the McKenzie Interchange project.	Ivan Leung	Engineering & Parks	This action item is replaced by C-93-22
Council	2020-02-18	C-25-20	THAT staff investigate ride-hailing coming to the region and prepare a report that includes related bylaw implications, intermunicipal cooperation and financial incentives for environmental considerations and accessibility provisions.	Laura Busby; Jim Henly	Protective Services	In progress. Bylaw department will assume this report and present in Q2 to Council.
Council	2020-05-19	C-64-20	THAT the email dated May 14, 2020 from A. Evans, Program Manager, Greater Victoria Green Team, Re: Greater Victoria Green Team Update, Proposal and Report be referred to staff.	Ivan Leung	Engineering & Parks	Complete. The 2022 Green Teams program has been completed and Staff are working with Green Teams on 2023 projects
Council	2020-11-03	C-116-20	THAT staff work with the developer of 9 Erskine Lane, the Capital Regional District (CRD) and the owner of 2 Hospital Way to install a gravel trail over the CRD property that bisects 9 Erskine Lane and is a right-of-way over 2 Hospital Way.	Ivan Leung	Engineering & Parks	Have agreement in principle from owners of 2 Hospital Way. Next step is to work with CRD and hospital with owners to develop SRW document. Pathway unlikely to be formally opened during construction due to public safety concerns.
Council	2021-02-16	C-18-21	THAT due to the potential increase in pedestrian and vehicle traffic from the Shoreline School expansion, staff ask ICBC to undertake a safety audit at the intersection of Shoreline Drive and Island Highway; AND THAT a traffic study be completed for the intersection of Shoreline Drive and Island Highway.	Ivan Leung	Engineering & Parks	In progress. Staff have engaged a traffic engineer to review the intersection, and have engaged ICBC with respect to the safety audit. The draft consultant report is being reviewed by staff.
Council	2021-03-16	C-26-21	THAT the remaining building permit fees, totaling $18,000, for the Scottish Cultural Centre to be constructed at 1801 Admirals Road be recorded as paid on behalf of the Victoria Highland Games Association and be recorded as a grant in aid; AND THAT the Town of View Royal enter into an agreement with the Victoria Highland Games Association that will facilitate the Town’s use of the Scottish Cultural Centre, once completed, for a predetermined number of hours at a substantially reduced rate.	Dawn Christenson; Sarah Jones	Administration; Finance	In progress. Grant in aid applied to building permit fees; legal agreement to be prepared. Communicated with organization in Oct. 2022 and Jan. 2023.
Council	2021-06-01	C-69-21	THAT the notice of motion regarding reducing parking requirements for new developments from Councillor Rogers be referred to staff.	Leanne Taylor	Development Services	This item has been added to Development Services work plan for 2023-24 as a non-core project. Research would be undertaken in 2023 with reports and recommendations coming forward in 2024.
Council	2021-10-19	C-112-21	THAT staff report at a future date on off-leash park and playground opportunities in the central and east Burnside Neighbourhood and the west Hospital Neighbourhood.	Ivan Leung	Engineering & Parks	Staff engaged with the local neighbourhood working group of the Burnside Watkiss area. A report to the Committee of the Whole will be forthcoming.
Council	2021-11-16	C-123-21	THAT in response to the changes anticipated with Bill 26, a report be prepared to establish an approach with respect to public hearings for rezoning applications that are consistent with the official community plan.	Stirling Scory	Development Services	Report brought to COW in July 2022. Work on amendment bylaw regarding notification methods in progress. Reports on further delegation will be brought forward in 2023.
Council	2022-01-18	C-07-22	THAT the recommendation from the November 23, 2021 Parks, Recreation and Environment Advisory Committee meeting (PREAC-11-21) regarding removal of invasive species (ivy) from trees be referred to staff.	Ivan Leung	Engineering & Parks	Staff have consulted with the Town's invasive removal agents and arborists regarding the feasibility of removing invasives from trees (educational). Staff now looking at the feasibility of implementation.
Council	2022-02-15	C-16-22	THAT the email dated February 9, 2022 from J. McCliggott be forwarded to a future Committee of the Whole meeting.	Ivan Leung	Engineering & Parks	This action item is replaced by C-97-22
Council	2022-03-01	C-19-22	THAT the application for the 2022 Union of British Columbia Municipalities’ (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Operations Centre Grant be approved.	Troy D. Mollin	Protective Services	In progress. Council approved application; waiting for approval from UBCM.
Council	2022-04-05	C-26-22	THAT Development Permit No. 2021/17 be approved as per the March 31, 2022 report from the Senior Planner titled “Form and Character Development Permit – 3 Helmcken Road”; AND THAT Development Permit No. 2021/17 include variances to the provisions of Zoning Bylaw No. 900, 2014 for the following: • Variance to the maximum width of balcony projections into the required rear yard setback from 2 m to 8.6m; AND FURTHER THAT Development Permit No. 2021/17 include the following condition: • The subject properties must be consolidated prior to building permit issuance; • A security deposit for hard and soft landscaping is required prior to building permit issuance; and • Outstanding issues from the Transportation Impact Assessment process and potential sidewalk/bus stop encroachments be addressed through a servicing agreement.	Jeff Chow	Development Services	Complete.
Council	2022-04-05	C-27-22	THAT a variance to the number of required parking spaces from 326 to 300 for Development Permit No. 2021/17 for 3 Helmcken Road be denied.	Jeff Chow	Development Services	Complete.
Council	2022-04-05	C-28-22	THAT Development Permit No. 2021/17 include a variance to the number of required parking spaces from 326 to 313.	Jeff Chow	Development Services	Complete.
Council	2022-04-05	C-29-22	THAT the Liquor Control and Licensing Branch’s request for a resolution commenting on the application to amend the liquor license at the Craigflower Community Centre at 1801 Admirals Road be declined.	Leanne Taylor	Development Services	Complete.
Council	2022-04-05	C-30-22	THAT the Portage Park Signage pilot project as per the attached Town of View Royal Draft Parks Sign Strategy for Portage Park be implemented; AND THAT public input be collected around the 2022 Portage Park pilot project and a report be provided to Council six months after installation; AND FURTHER THAT any remaining 2022 budget be spent on View Royal Park signage as per the attached Town of View Royal View Royal Park Sign Strategy example.	Ivan Leung	Engineering & Parks	In progress. Signage locations have been identified. Currently looking at manufacturing options
Council	2022-04-05	C-31-22	THAT the recommendation from the March 22, 2022 Parks, Recreation and Environment Advisory Committee meeting the use of Dutch-style roundabouts in future developments where feasible (PREAC-01-22) be referred to the Active Transportation Plan.	Ivan Leung	Engineering & Parks	The Active Transportation Network Plan project is currently in progress.
Council	2022-04-05	C-32-22	THAT the Community Development Advisory Committee further discuss the Community Climate Action Strategy at a special meeting scheduled for April 26, 2022.	Alex Heimburger	Engineering & Parks	Complete.
Council	2022-04-05	C-33-22	THAT the elector response form as provided as Attachment “B” to the Corporate Officer’s March 31, 2022 report titled “Disposition of Park Land to the Capital Regional District Through an Alternative Approval Process” be established; AND THAT 4:30 p.m., Tuesday, May 24, 2022 be the deadline to receive elector responses; AND FURTHER THAT 9,655 is confirmed as the total number of electors of the area to which the approval process applies.	Sarah Jones	Administration	Complete.
Council	2022-04-19	C-37-22	THAT the Advisory Committees continue to meet electronically on the Microsoft Teams meeting platform until at least December 31, 2022; AND THAT the December 31, 2022 date for Advisory Committee electronic meetings be re-evaluated in the fall of 2022.	Sarah Jones; Julie Paterson	Administration	In progress. Advisory Committee members surveyed in August 2022; responses reviewed and report being prepared; majority lean towards continuation of electronic meetings. Potential changes being considered by Council to committee structure may change meeting format.
Council	2022-07-19	C-68-22	THAT Development Variance Permit No. 2022/02 for 280 Island Highway be approved as per the July 13, 2022 report from the Senior Planner; AND THAT Development Variance Permit No. 2022/02 include the following variances to requirements of Zoning Bylaw No. 900, 2014: 1. variance to the required number Class 1 (secure and covered) bicycle parking spaces within Section 5.5.1 of the bylaw from 37 to 24; and 2. variance to the required width of maneuvering aisles in an underground parking area within Section 5.7 of the bylaw from 6.7m to 5.5m.	Jeff Chow	Development Services	Complete. Installation of bicycle parking racks completed by applicant and inspected by staff
Council	2022-07-19	C-69-22	THAT Development Permit 2021/18 be approved as per the July 14, 2022 report from the Senior Planner titled “Development Permit 2021/18 - 2000 West Park Lane (West Park One)”; AND THAT Development Permit 2021/18 include the following variances: Development Permit 2021/08 to requirements of Zoning Bylaw No. 900, 2014: 1. Variance to the maximum the height of a retaining wall from 1.2m to 2m (Section 4.8.9) 2. Variance to the retaining wall vertical height to horizontal spacing from 1:1 to 1:0.75 (Section 4.8.10) 3. Variance to the front lot line setback from 6m to 5.5m (Section 13.23.1) 4. Variance to the rear lot line setback from 6m to 5.4m (Section 13.23.1) 5. Variance to the south side lot line setback from 4.5m to 4.1m (Section 13.23.1); AND FURTHER THAT Development Permit 2021/18 include the following conditions: 1. Roof top mechanical units are to be visually screened. 2. Site and building exterior lighting is to be dark skies friendly. 3. A security deposit for hard and soft on site landscaping is required prior to building permit issuance. 4. Environmental impacts and mitigation measures including steep slope and interface fire hazard management be implemented in accordance with Development Permits 2019/02 and 2020/10. 5. The security deposit of $50,000 provided in Development Permit No 2019/02 to address any unsafe conditions or damage to the natural environment will apply to the works authorized in this development permit. AND FURTHER THAT the cedar coloured exterior cladding extend to the second floor.	Jeff Chow	Development Services	Complete.
Council	2022-07-19	C-70-22	THAT the application for the 2022 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Extreme Heat Mapping, Assessment and Planning Grant be approved.	Troy D. Mollin	Protective Services	Complete. Application has been approved.
Council	2022-09-06	C-77-22	THAT Development Permit Application No. 2022-02 be approved as per the August 29, 2022, report from the Community Planner titled “Development Permit (Mixed Residential) 2022-02 – 167, 169, & 171 Island Highway”; AND THAT Development Permit Application No. 2022-02 include the following conditions: 1. Tree Permit a. A Tree Permit be submitted prior to Building Permit that follows the Arborist Report provided by Talmack Urban Forestry, titled: “167, 169, & 171 Island Hwy, View Royal, BC: Construction Impact Assessment & Tree Management Plan; and 2. A security deposit of $338,112.00, at 120% of the quoted landscape works ($281,760.00) to be provided 3. That the owner, enter into an agreement with the Town of View Royal via a Licence to Occupy that allows access from the subject property from the rear property line to the edge of the existing path. The agreement shall stipulate that access is to be maintained by the Strata and the operation and use of such a path will indemnify the Town of any responsibility or liability. 4. That as part of the Building Permit application process, the following be provided prior to or at the time of Building Permit application: a. Stormwater Management Plan b. Servicing Plans c. Structural Engineered design, stamp, and approval of suspended parkade structure to hold the Town of View Royal’s fire truck fleet. d. Confirmation from a geotechnical engineer that the foundation work will not affect neighbouring properties, due to the proximity of the foundation walls to property line. AND FURTHER THAT Development Permit Application No. 2022-02 include the following variances: 1. Variance to Section 4.8.9 of Zoning Bylaw No. 900, 2014 to vary the maximum permitted height of retaining walls from 1.2 m to 3.0 m. 2. Variance to Section 3.7.2 (b) of Zoning Bylaw No. 900, 2014 to vary the maximum a balcony/open porch may project into the side yard setback from 0.5 m to 1.1 m. 3. Variance to Section 3.7.2 (b) of Zoning Bylaw No. 900, 2014 to vary the maximum width of a balcony may be on a building face from 2.0 m to 9.2 m. 4. Variance to Section 4.6.2 (c) of Zoning Bylaw No. 900, 2014 to permit the location of an accessory building or other structure in the front yard. 5. Variance to Section 5.10 (Table 5.2) of Zoning Bylaw No. 900, 2014 to vary the minimum number of required parking spaces from 93 to 92.	Stirling Scory	Development Services	Complete. Permit registered and provided to applicant.
Council	2022-09-06	C-83-22	THAT staff review the Town’s cannabis business licence fees.	Jeff Chow	Development Services	In progress. Research underway.
Council	2022-09-20	C-86-22	THAT the Fire Engine acquisition be awarded to Safetek Fire Apparatus for the construction and delivery of a 2023 fire engine at a cost of $1,353,402.34 (net of GST rebate); AND THAT the budget be increased not to exceed $1,400,000 to accommodate exchange rate fluctuations.	Dawn Christenson; Paul Hurst	Protective Services; Finance	Complete. Increased budget will be included in the 2023-2027 Financial Plan.
Council	2022-11-01	C-88-22	THAT the discussion regarding the restructuring of advisory committees be tabled to a future meeting.	Sarah Jones	Administration	Complete. CAO provided report to Nov. 8, 2022 CoW meeting; report was received and suggestion to discuss at future strategic planning sessions. Proposed committee structure referred to existing Advisory Committees for review and comment at their Nov. 22, 2022 meetings (C-90-22, Nov. 15, 2022); Adv. Cte. minutes received at Dec. 6, 2022 Council meeting.
Council	2022-11-15	C-100-22	THAT a letter be sent to the Provincial agency responsible for trapping to express support for the Esquimalt Anglers’ Association’s request to live trap otters in Craigflower Creek.	Elena Bolster	Administration	Complete. Letter sent 2022-11-22
Council	2022-11-15	C-101-22	THAT Section 12 (2) of Procedure Bylaw No. 677, 2007, limiting the number of times a Council member may participate electronically in a meeting each calendar year to three, be deleted; AND THAT the topic of Council attendance at meetings be referred to staff for inclusion in a letter of expectations.	Sarah Jones	Administration	In progress. Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 1109, 2022 given three readings Dec. 6, 2022; required print ad notices to run Jan. 4 and Jan. 11, 2023; anticipate bylaw will be on Jan. 17, 2023 Council agenda for consideration of adoption.
Council	2022-11-15	C-89-22	THAT the Active Transportation Network Plan Baseline Conditions Report be referred to the Community Development Advisory Committee for information and review.	Alex Heimburger	Engineering & Parks	Complete. Included at Nov. 24 CDAC meeting.
Council	2022-11-15	C-90-22	THAT the proposed advisory committees structure be referred to both the Community Development Advisory Committee and the Parks, Recreation, and Environment Advisory Committee for review and comment.	Julie Paterson; Alex Heimburger	Administration; Engineering & Parks	Complete. Item was on both Nov. 22, 2022 agendas and minutes received at Dec. 6, 2022 Council meeting.
Council	2022-11-15	C-91-22	THAT Development Permit 2022-05 be approved as per the report dated November 4, 2022 from the Community Planner titled “Development Permit with Variances DP 2022-05 – 1519 Admirals Road”; AND THAT Development Permit 2022-05 include the following variances: • variance to Section 4.6.2(c) of Zoning Bylaw No. 900, 2014 to locate an accessory structure in the front yard; • variance to Section 5.10 of Zoning Bylaw No. 900, 2014 to reduce the total number of loading spaces from 5 to 2; • variance to Section 5.10 of Zoning Bylaw No. 900, 2014 to reduce the total number of parking spaces from 283 spaces to 247 spaces; • variance to Section 6.7 of Sign Bylaw No. 950, 2018 to reduce the minimum vertical distance from grade a sign may be located from 2.4 m to 1.34 m; and • variance to Section 7.2(b) of Sign Bylaw No. 950, 2018 to increase the maximum character size from 45 cm to 137 cm; AND FURTHER THAT Development Permit 2022-05 include the following conditions: • a security deposit of $86,328.00 at 120% of the quoted landscape works ($71,940.00) be provided prior to issuance of a Building Permit • a cash-in-lieu payment of $504,000.00 for a total of 42 parking spaces be provided prior to issuance of a building permit • that a s. 219 covenant must be registered prior to issuance of Development Permit 2022-05, that specifies the landowner’s responsibility to develop an on-site underground sewer attenuation system that will be designed to the satisfaction of the Director of Engineering.	Stirling Scory	Development Services	Draft covenant underway to secure sewer system/water management on-site.
Council	2022-11-15	C-92-22	THAT the applicant provide two level 3 electric vehicle charging stations on site for 1519 Admirals (DP 2022-05).	Stirling Scory	Development Services	Item to be secured in Development Permit.
Council	2022-11-15	C-93-22	THAT action item C-029-19, the laning design and pedestrian crossing at the Helmcken Road/Watkiss Way intersection, be deferred until the Active Transportation Network Plan is finalized (Spring 2023).	Ivan Leung	Engineering & Parks	Active Transportation Network Plan project is currently in progress
Council	2022-11-15	C-94-22	THAT the West Shore Parks and Recreation Society 2023 Budget and Requisition Request be referred to the 2023-2027 Financial Planning process.	Dawn Christenson	Finance	Complete. Increased budget will be included in the 2023-2027 Financial Plan.
Council	2022-11-15	C-95-22	THAT the Polly Place road end capital project, approved for completion in 2022 (Project Summary C-114), be removed from the prioritized list of road ends; AND THAT those funds be redirected to the development of another site identified in the 2017 Park Master Plan prioritized list of road ends to improve and as listed in Project Summary C-114.	Ivan Leung; Dawn Christenson	Engineering & Parks; Finance	Complete. Revised Project Summary C-114 will be included in the proposed 2023-2027 Financial Plan.
Council	2022-11-15	C-96-22	THAT Council utilize the Federal Government’s National Infrastructure Fund to fund the installation of the constructed wetland and salt marsh as part of the 2022 riparian improvement project at View Royal Park if the Town is successful in securing the funding.	Ivan Leung	Engineering & Parks	Application has been submitted.
Council	2022-11-15	C-97-22	THAT the request for an additional speed hump on Glentana Road be denied; AND THAT Stage 1 – Traffic Calming Measures commence in accordance with the Town’s Traffic Calming Policy No. 5200-016; AND FURTHER THAT any other subsequent traffic calming infrastructure stipulated under Stage 2 of Traffic Calming Policy No. 5200-016 be deferred until the Town’s Active Transportation Network Plan be finalized.	Ivan Leung	Engineering & Parks	The Active Transportation Network Plan project is currently in progress.
Council	2022-11-15	C-98-22	THAT a report be provided to the December 2022 Committee of the Whole meeting regarding potential options to mitigate highway noise; AND THAT a letter be sent to the Ministry of Transportation and Infrastructure requesting the Ministry implement sound attenuation solutions on the Trans-Canada Highway corridor in the Town of View Royal, particularly in areas where there are increasing areas of concern, such as the Thetis area.	Ivan Leung	Engineering & Parks	Complete. Staff report was presented at the December 2022 Committee of the Whole meeting and a Letter has been sent to the Ministry
Council	2022-11-15	C-99-22	THAT the letter dated September 19, 2022 from J. Matear, Strata President VIS4909, Re: Noxious Bushes and Weeds be referred to the Town’s Bylaw Department and the Island Corridor Foundation.	Elena Bolster	Administration	Complete. Letter was sent 2022-11-22.
Council	2022-12-06	C-102-22	THAT Development Variance Permit Application 2022/05 be approved as per the November 2, 2022, report from the Senior Planner titled “Development Variance Permit 2022/05 - 1681 Island Highway”; AND THAT Development Variance Permit Application No. 2022/05 include the following variances: • variance to the provisions of Section 4.1(e) of Sign Bylaw No. 950, 2018 to permit (electronic) changeable copy • variance to the sign clearance over a vehicular traffic area within Section 6.2(e) of Sign Bylaw No. 950, 2018 from 4.0m to 2.7m.	Jeff Chow	Development Services	Complete.
Council	2022-12-06	C-103-22	THAT the merging of the View Royal Emergency Radio Communications with the Colwood Emergency Radio, under one coordinator that will serve both municipalities, be approved.	Troy D. Mollin	Protective Services	Both Councils have approved the merger. Agreement is in progress.
Council	2022-12-06	C-104-22	THAT the Town of View Royal renew the agreement with the City of Colwood for a joint Emergency Support Services Program to provide emergency support services to both municipalities and mutual aid to others during the term of the agreement (August 1, 2022 to July 31, 2027); AND THAT the Mayor and Corporate Officer be authorized to sign the agreement substantially in the form attached to the December 6, 2022 Council meeting agenda.	Troy D. Mollin	Protective Services	In progress.
Council	2022-12-06	C-105-22	THAT the Town of View Royal enter into a contract for the provision of Animal Control Services with the Capital Regional District for the years 2023-2025 with the possibility of an extension in 2026 and 2027; AND THAT the Mayor and Corporate Officer be authorized to sign the agreement substantially in the form attached to the December 6, 2022 Council meeting agenda.	Paul Hurst	Protective Services	In progress.
Council	2022-12-06	C-106-22	THAT the Town of View Royal apply for a Provincial Infrastructure Planning Program Grant to help fund a Drainage Master Plan Update in 2023.	Ivan Leung	Engineering & Parks	In progress.
Council	2022-12-06	C-107-22	THAT Council supports the concept of the recommendation from the November 22, 2022 Parks, Recreation and Environment Advisory Committee meeting (PREAC-03-22) regarding the Active Transportation Network Plan in principle; AND THAT staff report back to Council on the concept once the Active Transportation Network Plan is in place.	Ivan Leung	Engineering & Parks	Active Transportation Network Plan is in progress.
Council	2022-12-06	C-108-22	THAT the Mayor write a letter to the Navy League of Canada recognizing RCSCC Rainbow and 1 NLCC Admiral Rayner Navy League for their support.	Jennifer Cochrane	Administration	Complete. The letter was sent on 2023-01-06.

Council Committee's FOLLOW UP ACTIONS LIST

Council Committee's FOLLOW UP ACTIONS LIST

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