TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MAY 9, 2023
Official minutes from the Committee of the Whole meeting held on May 9, 2023, recording discussions on demolition bylaws, RCMP updates, and grant requests.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, MAY 9, 2023
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Tobias Councillor Brown Councillor Kowalewich Councillor Lemon Councillor MacKenzie Councillor Mattson Councillor Rogers
PRESENT ALSO: K. Anema, Chief Administrative Officer L. Taylor, Director of Development Services I. Leung, Director of Engineering D. Christenson, Director of Finance P. Hurst, Director of Protective Services T. Preston, Superintendent, West Shore RCMP E. Bolster, Deputy Corporate Officer
7 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Tobias called the meeting to order at 3:30 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Brown SECONDED: Councillor Rogers
THAT the agenda be amended to include items 7. b); AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held April 11, 2023
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the minutes of the Committee of the Whole meeting held April 11, 2023 be adopted as amended. CARRIED
4. PETITIONS & DELEGATIONS
a) R. Tooke, Manager of Sustainability, Assets and Support Services, City of Victoria, Re: City of Victoria’s Demolition and Deconstruction Bylaw
L. Taylor, Director of Development Services, introduced Mr. Tooke who gave a presentation to the Committee regarding the City of Victoria’s Demolition and Deconstruction Bylaw, specifically, development of the bylaw, salvage opportunities, policy approach, bylaw requirements, timeline, supports and resources, lessons, and insights.
The Committee and Mr. Tooke discussed refunds available, salvage versus rebuilding, repurposing wood, building age limit, diversion of wood materials from the landfill, other municipalities in the Capital Regional District that will be considering a similar bylaw, and fees.
5. PUBLIC PARTICIPATION PERIOD
a) D. Wilson, 291 View Royal Avenue, spoke to the Committee regarding the Code of Conduct review and suggested amendments for consideration. He requested that the Code of Conduct be a bylaw as opposed to a policy and that the Town hire a consultant to undertake the review.
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Brown, Chair
6.1.1 Chair’s Report The Chair thanked the View Royal, Colwood and Langford Fire Departments and the View Royal/Colwood Emergency Social Services for their responses to the May 8 fire in the 300 block of Island Highway.
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP Update
- Verbal report from Supt. Preston
Supt. Preston spoke to the Committee regarding statistics, calls for service, and open files in View Royal.
The Committee and the Superintendent discussed calls for service, staffing resources, homelessness, and bike patrols.
- RCMP Building Expansion Update
Supt. Preston gave an update to the Committee regarding the building expansion and noted going forward it would be helpful to have representatives from each municipalities form a building expansion steering committee.
The Committee and the Superintendent discussed location and funding.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT West Shore RCMP verbal report update from Supt. Preston be received for information. CARRIED
b) Public Safety Report for March to April 2023
- Report dated May 3, 2023 from the Director of Protective Services
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated May 3, 2023 from the Director of Protective Services titled “Public Safety Report for March to April 2023” be received for information. CARRIED
c) Building Department Report for the Month of April 2023
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the Building Department Report for the Month of April 2023 be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor MacKenzie
THAT this meeting now recess at 5:01 p.m. CARRIED
Mayor Tobias called the meeting to order at 6:15 p.m.
6.1.3 New Business
6.2 ARTS & CULTURE – Councillor Lemon, Chair
6.2.1 Chair’s Report The Chair gave a report to the Committee regarding the feasibility report for a renewed central branch of the Greater Victoria Library system; Greater Victoria Public Library Board retreat; launch party for the Juan de Fuca Performing Arts Society; and Best in Bloom contest.
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
6.2.4 New Business
6.3 FINANCE & ADMINISTRATION – Mayor Tobias, Chair
6.3.1 Chair’s Report
6.3.2 Business Arising from Previous Minutes
6.3.3 Reports
STAFF REPORTS
a) Code of Conduct Review
- Report dated April 27, 2023 from the Chief Administrative Officer
The Chief Administrative Officer requested that the Committee submit suggested Code of Conduct revisions/amendments to him by May 27, 2023.
MOVED BY: Councillor SECONDED: Councillor
COW-34-23 THAT the Committee recommend to Council that the report dated April 27, 2023 from the Chief Administrative Officer titled “Code of Conduct Review” be reviewed at a future date. CARRIED
b) CAO Update
- Report dated May 3, 2023 from the Chief Administrative Officer
The CAO gave a summary of the report to the Committee.
The Committee and staff discussed a watering plan for trees.
MOVED BY: Councillor MacKenzie SECONDED: Councillor Rogers
THAT the report dated May 3, 2023 from the Chief Administrative Officer titled “CAO Update” be received for information. CARRIED
7. CORRESPONDENCE
a) Email dated April 23, 2023 from M. Harker, Re: Accident – 2311 Watkiss Way
The Committee and Supt. Preston discussed road conditions, accident statistics, and safety concerns on Watkiss Way.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated April 23, 2023 from M. Harker, Re: Accident – 2311 Watkiss Way be received. CARRIED
b) Email dated May 4, 2023 from B. Bains, Ministry of Forests, Re: Spongy Moth Aerial Spray Eradication Program
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated May 4, 2023 from B. Bains, Ministry of Forests, Re: Spongy Moth Aerial Spray Eradication Program be received for information. CARRIED
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT this meeting now recess at 6:50 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Tobias called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Tobias Councillor Brown Councillor Kowalewich Councillor Lemon Councillor MacKenzie Councillor Mattson Councillor Rogers
PRESENT ALSO: K. Anema, Chief Administrative Officer I. Leung, Director of Engineering L. Taylor, Director of Development Services D. Christenson, Director of Finance J. Chow, Senior Planner E. Bolster, Deputy Corporate Officer
13 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) A. DiLucca Bustard and J. Freeman, View Royal Community Association, Re: 2023 Grant in Aid Request
Ms. DiLucca Bustard and Ms. Freeman discussed the View Royal Community Association’s 2023 grant in aid request and gave a brief history of the View Royal Ratepayers’ Association and Community Hall to the Committee. The Association is requesting a grant in the amount of $5,000 to upgrade the hall with acoustic panels for sound dampening, sound system, and Wi-Fi connectivity.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
COW-35-23 THAT the Committee recommend to Council that a 2023 Grant in Aid of $5,000 be approved in accordance with Policy No. 1600-012 for the View Royal Community Association. CARRIED Councillor Mattson opposed
8.3 PUBLIC PARTICIPATION PERIOD
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT - Councillor Kowalewich, Chair
9.1.1 Chair’s Report The Chair spoke to the Committee regarding the grand opening of the Juan de Fuca Recreation Centre’s Thrifty Foods Skatepark scheduled for May 13, 2023.
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.1.4 New Business
9.2 ENVIRONMENT – Councillor MacKenzie, Chair
9.2.1 Chair’s Report The Chair noted that several municipalities and jurisdictions are stepping up to reduce greenhouse gas emissions and feels this is the direction View Royal would also like to head in. She noted she will be attending the Climate Action Intermunicipal Task Force meeting on June 2, 2023.
The Committee and staff discussed the zero-carbon step code.
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.2.4 New Business
9.3 PLANNING, DEVELOPMENT & ENGAGEMENT – Councillor Mattson, Chair
9.3.1 Chair’s Report The Chair noted he would like Council to discuss the vision they would like to see for View Royal at the next Strategic Planning session.
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) Development Variance Permit 2023-02 – 81 High Street
- Report dated May 3, 2023 from the Senior Planner
The Senior Planner gave a review of the report to the Committee.
K. Porter, applicant, discussed neighbourhood engagement and potential blasting for site preparation.
MOVED BY: Councillor Brown SECONDED: Councillor Lemon
THAT the report dated May 3, 2023 from the Senior Planner titled “Development Variance Permit 2023-02 – 81 High Street” be received for information. CARRIED
b) Development Permit 2022-10 – 10 Erskine Lane
- Report dated May 4, 2023 from the Senior Planner
The Committee requested that renderings, a contour map, and a cross section that includes the Trans-Canada Highway be provided. The Committee discussed landscaping, the hedge between 10 and 14 Erskine Lane, screening, highway noise mitigation, and affordability.
E. Gibson, applicant, discussed elevations, updated renderings, and the hedge between 10 and 14 Erskine Lane.
MOVED BY: Councillor Lemon SECONDED: Councillor Brown
COW-33-23 THAT the report dated May 4, 2023 from the Senior Planner titled “Development Permit 2022-10 – 10 Erskine Lane” be received for information. CARRIED
c) Housing Supply Update Report
- Report dated April 27, 2023 from the Director of Development Services
The Director of Development Services gave a summary of the report to the Committee.
The Committee and staff discussed the number of applications reported, number of units, population growth, affordable housing, and below market rentals. It was noted a discussion is required regarding development at the next Strategic Planning session.
MOVED BY: Councillor Rogers SECONDED: Councillor Brown
THAT the report dated April 27, 2023 from the Director of Development Services titled “Housing Supply Update Report” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.3.4 New Business
a) Shelter Proposal – Councillor MacKenzie
Councillor MacKenzie noted that there is a need for an emergency shelter on the West Shore. She proposed that the Town reach out to the neighbouring communities to see if there is support for an emergency shelter.
The Committee discussed the possibility of an emergency shelter, location, increased calls for service, the Town not being solely responsible for providing housing for individuals in the West Shore and impact to neighbourhoods.
9.4 PUBLIC WORKS & TRANSPORTATION – Councillor Rogers, Chair
9.4.1 Chair’s Report The Chair noted that the Capital Regional District will be providing tours of the Sooke Watershed and encouraged members of the Committee to take part in the tour.
9.4.2 Business Arising from Previous Minutes
9.4.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.4.4 New Business
10. CORRESPONDENCE
11. QUESTION PERIOD
a) D. Frewing, questioned what the impact to children may be with the amount of development taking place in the community.
The Committee requested that staff reach out to School District No. 61 to discuss school capacity and population growth within the Town.
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT this meeting terminate. Time: 8:38 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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