2023 06 13 Committee of the Whole Agenda - Agenda - Pdf
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MAY 9, 2023
Official minutes from the Committee of the Whole meeting held on May 9, 2023, recording discussions on demolition bylaws, RCMP updates, and grant requests.
TOWN OF VIEW ROYAL PETITION & DELEGATION REQUEST FORM
A delegation request form submitted by Daniela Marquez on behalf of the Capital Regional District to present a regional overview to the Council.
Capital Regional District Municipal Presentation
A slide deck providing an overview of the Capital Regional District (CRD), its purpose, services, and regional government structure.
Capital Regional District Presentation
A presentation from the Capital Regional District (CRD) providing a jurisdictional overview, organizational structure, board priorities, and a detailed 2023 financial requisition for the Town of View Royal.
Parks & Environmental Services / Planning & Protective Services / Corporate Services / Integrated Water Services Presentation
A presentation by the Capital Regional District (CRD) Executive Leadership Team regarding various regional projects, including landfill management, housing programs, and water infrastructure upgrades.
TOWN OF VIEW ROYAL PETITION & DELEGATION REQUEST FORM
A formal request by Judith Cullington on behalf of the Juan de Fuca Performing Arts Centre Society (PACS) to present a background on the proposed West Shore arts and culture centre.
Creating a West Shore Community Arts and Culture Centre
A presentation outlining the vision, timeline, and economic impact of a proposed 350-seat community-oriented arts and culture centre for the West Shore region.
West Shore Arts and Culture Centre Presentation
A presentation outlining the identified need for a West Shore Arts and Culture Centre and requesting council representation on an inter-municipal advisory committee.
MONTHLY BUILDING REPORT - May 2023
A summary of building permits, construction values, and revenue for the month of May 2023 in View Royal.
Town of View Royal - Animal Control Summary
A statistical summary of animal control activities, complaints, and enforcement actions from January to May 2023.
ITEM(S) TO BE ADDED TO AGENDA - School Liaison Programs
A request form submitted by Councillor Don Brown to add a motion supporting RCMP school liaison programs in View Royal schools.
BUDGET VARIANCE AND PROJECTS UPDATE REPORT TO MAY 31, 2023
Staff report providing the financial results of operations and progress of non-core and capital projects as of May 31, 2023.
Schedule A – 2023 Consolidated Budget Variance
A detailed table showing the 2023 year-to-date budget variances for revenue and expenses.
Schedule B – 2023 Non-core Projects
A tracking sheet for non-core projects including administration, information technology, and fire services projects.
Schedule C – 2023 Capital Projects
A tracking sheet for capital infrastructure and equipment projects, including road works, signals, and park developments.
CAO UPDATE
An update from the Chief Administrative Officer regarding municipal administrative activities, volunteer appreciation, and public polls.
Report to Committee of the Whole Re: CAO Update
An update from the Chief Administrative Officer providing highlights on town administration, finance, development, engineering, and parks.
TOWN OF VIEW ROYAL PETITION & DELEGATION REQUEST FORM - Doug Foord
A delegation request from Doug Foord on behalf of Invictus Commercial Investment Corp. / Boardwalk regarding a redevelopment project.
Proposed Redevelopment Site - 339 - 345 Island Highway, View Royal, BC
An aerial site map highlighting the parcels of land proposed for redevelopment near the View Royal Fire Hall.
339 Island Highway - Architectural Rendering Board-4
An architectural perspective rendering showing the exterior design and massing of the proposed multi-storey residential building.
339 Island Highway - Architectural Rendering Board-2
A rendering depicting the building's street-level frontage and integrated landscaping.
339 Island Highway - Landscape Plan A221
A detailed landscape architectural plan showing site features, entries, pathways, and planting buffers.
339 Island Highway - Site Sections A303
Sectional drawings illustrating the building's height and setback in relation to site topography and neighboring properties.
TOWN OF VIEW ROYAL ITEM(S) TO BE ADDED TO AGENDA - Alison MacKenzie
A request form submitted by Councillor MacKenzie to consider bylaw changes for commercial activity in town parks.
REZONING AND OFFICIAL COMMUNITY PLAN AMENDMENT 2023/01 – 339, 341, & 345 Island Highway
A report from the Community Planner reviewing an application to rezone and amend the OCP to facilitate a 259-unit mixed-use development.
339 Island Highway L2 - 27.4m A204
Architectural floor plan for Level 2 of the proposed development at 339 Island Highway, showing unit layouts and square footage.
339 Island Highway L3 - 30.6m A205
Architectural floor plan for Level 3 of the proposed development at 339 Island Highway.
339 Island Highway L4 - 33.8m A206
Architectural floor plan for Level 4 of the proposed development at 339 Island Highway.
339 Island Highway L5 - 37.0m A207
Architectural floor plan for Level 5 of the proposed development at 339 Island Highway.
339 Island Highway L6 - 40.2m A208
Architectural floor plan for Level 6 of the proposed development at 339 Island Highway.
339 Island Highway L7 - 43.4m A209
Architectural floor plan for Level 7 of the proposed development at 339 Island Highway.
339 Island Highway Roof Plan - 46.6m A210
Architectural roof plan for the proposed development at 339 Island Highway.
339 Island Highway Landscape A221
Landscape architecture plan for the 339 Island Highway site, showing features like textured plazas, play structures, and planting buffers.
Conceptual Frontage Works (Attachment 4)
An engineering site plan illustrating proposed frontage improvements for the rezoning application at 339 Island Highway.
Conceptual Servicing Report (Attachment 5)
A technical report from McElhanney Ltd. providing information on existing and proposed storm, sanitary, and water infrastructure for the development at 339, 341, and 345 Island Highway.
Appendix A: Stormwater Calculation - Runoff Coefficients and IDF Curve
Technical calculations for stormwater runoff, including pre- and post-development coefficients and rainfall intensity data.
Appendix B: Stormwater Calculation - 10-Year and 100-Year Events
Data tables detailing runoff storage requirements and peak detention volumes for 10-year and 100-year storm events.
Appendix C: Sanitary Flow Estimate
A worksheet estimating the peak sanitary sewage flow based on the planned residential unit count and equivalent population.
Appendix D: Fire Flow Estimates and Hydrant Curve Data
Calculations of required fire-flow based on the 2020 Fire Underwriters Survey for the North and East buildings of the development.
Fire Flow Calculation - based on 2020 Fire Underwriters Survey - #339 Island Highway - North Building
Technical document calculating the required fire flow for the proposed North Building at 339 Island Highway based on construction type and floor area.
Fire Flow Calculation - based on 2020 Fire Underwriters Survey - #339 Island Highway - South Building
Technical document calculating the required fire flow for the proposed South Building at 339 Island Highway based on construction type and floor area.
Hydrant Curve for Hydrant VRFD161 on Island Hwy
A graph illustrating the residual pressure and available flow for hydrant VRFD161 located on Island Highway.
Infrastructure Map RE_20224607515
A Capital Regional District (CRD) map showing water infrastructure, including hydrants and pipe materials, in the area of the proposed Island Highway development.
Attachment 6: 339 Island Island Highway, TIA Report - Review Letter
A review letter from Bunt & Associates providing professional feedback on the Traffic Impact Assessment (TIA) report prepared by Watt Consulting Group for a proposed 260-unit residential development.
339 / 341 / 345 ISLAND HIGHWAY Traffic Impact Assessment
A draft Traffic Impact Assessment (TIA) report by Watt Consulting Group evaluating the traffic effects of a proposed 260-unit multi-family residential development.
339 / 341 / 345 Island Highway Traffic Impact Assessment
A technical report assessing the traffic impacts of a proposed 260-unit multi-family residential development, including trip generation analysis and intersection performance through a 10-year horizon.
APPENDIX A: SYNCHRO INFORMATION (339 / 341 / 345 Island Highway Traffic Impact Assessment)
Technical appendix describing the traffic modeling software (Synchro and SimTraffic) and the Levels of Service (LOS) criteria used for the traffic analysis.
Report to Committee of the Whole Re: Rezoning and OCP Amendment (REZ 2023/01) 339 – 345 Island Highway
A staff report evaluating a proposal for a 259-unit rental apartment development with commercial space, recommending that the application be received and brought forward to Council.
Attachment 1: Letter to Mayor and Council - Invictus Commercial Investment Corp.
A formal letter from the developer providing an overview of the proposal, describing the applicant's background and the project's housing goals.
Attachment 2: REFERENCE PLAN OF LOTS 1, 2 & 3, ALL OF SECTION 92, ESQUIMALT DISTRICT, PLAN 5877 (PLAN EPP126171)
A legal survey and reference plan of the subject properties located on Island Highway and Prince Robert Drive.
Attachment 3: Site Plan A101
Detailed site plan and zoning bylaw summary for the 339 Island Highway project.
P2 Level Floor Plan (A201 P2 - 17.8m)
Architectural floor plan for the P2 parking level, including electrical room location.
P1 Level Floor Plan (A202 P1 - 21.0m)
Architectural floor plan for the P1 parking level, featuring bike storage, garbage room, and initial residential units.
Main Level Floor Plan (A203 Main - 24.2m)
Architectural floor plan for the main entry level, showing residential suite configurations and amenity spaces.
APPENDIX A - TREE MANAGEMENT PLAN (T1)
A site map and technical drawing indicating tree protection zones, trees to be removed, and trees to be retained for the 339, 341, 345 Island Highway project.
APPENDIX B - PHOTOGRAPHS
Supporting photograph showing site conditions, specifically English Ivy coverage on trees at the southeast corner of the site.
APPENDIX C – HARD SURFACE ABOVE TREE ROOTS DETAIL
Technical construction details and notes for installing permeable hard surfaces above critical root zones to mitigate soil compaction and root damage.
Attachment 8: Tenant Relocation Plan - 339, 341, 345 Island Highway
A relocation plan for tenants currently residing in the 36 dilapidated units at 339-345 Island Highway as part of a proposed 259-unit market rental redevelopment project.
Attachment 9: Neighbourhood Information Session Feedback Summary
Summaries of feedback collected from two neighborhood information sessions held in 2022 regarding the redevelopment project for 339-345 Island Highway.
Attachment 10: Town of View Royal Sustainability Checklist
A detailed checklist assessment of the proposed redevelopment project against economic, environmental, and social sustainability criteria.
Town of View Royal Sustainability Checklist
A portion of a sustainability checklist for a development project, detailing resident involvement and unique project features.
Correspondence from Ramy Gerber re: redevelopment of Cambridge Motel property
An email from a local resident expressing concerns about traffic congestion and the scale of the proposed 273-unit development.
Correspondence from Ryan S. re: REZ 2023-01
An email from a resident of 341 Island Highway regarding the impact of the proposed rezoning on low-income tenants and suggesting a Tenant Assistance Policy.
Re: 339 – 345 Island Highway, View Royal BC Development Land Lift Analysis
A consultant report by Mulholland & Parker Land Economists evaluating potential land value increases from rezoning to determine community amenity contributions.
Presentation: Rezoning and Official Community Plan Amendment application for properties at 339, 341, and 345 Island Highway
A slide deck providing background, policy context, and conceptual proposals for the rezoning and OCP amendment application REZ 2023/01.
REZONING & OCP Amendment – 339, 341, 345 Island Highway (REZ 2023/01)
A presentation overview for the rezoning and OCP amendment application for the Island Highway project, detailing unit mix, zoning review, and potential land use impacts.
TOWN OF VIEW ROYAL PLANNING, DEVELOPMENT AND ENGAGEMENT REPORT: DP2023-01 – 2820 SHORELINE DRIVE
A staff report from the Senior Planner regarding an application for an Environmental Development Permit with variances to allow for the reconstruction of a patio, retaining walls, and walkway at 2820 Shoreline Drive.
Subject Property Map - 2820 Shoreline Dr - Attachment 1
A map showing the location of the subject property at 2820 Shoreline Drive and the surrounding street layout.
Attachment 2: Development permit application landscape 2820 Shoreline Drive, View Royal
An application letter from landscape designer Andrew van Egmond on behalf of the owners of 2820 Shoreline Drive regarding a landscape development permit.
Attachment 3: Addendum to Natural Watercourse and Shoreline Development Permit Area Review for 2820 Shoreline Drive
An environmental review addendum and supporting documentation, including a landscaping plan and site photos, for proposed works at 2820 Shoreline Drive to ensure compliance with shoreline protection bylaws.
DEVELOPMENT PERMIT 2023-01 - 2820 Shoreline Drive (Presentation Slides)
Visual presentation materials including site maps, aerial photos, diagrams of proposed retaining walls, and shoreline photographs for a development permit application.
Development Permit 2023-01 – 2820 Shoreline Drive
Staff report discussing requested variances for retaining walls and setbacks to facilitate property stabilization and structure replacement at 2820 Shoreline Drive.
PROPOSED AMENDMENTS TO THE DEVELOPMENT PROCEDURES BYLAW AND INTRODUCTION OF A NEW PUBLIC NOTIFICATION BYLAW
Staff report proposing changes to public notification distances and procedures to align with provincial legislation (Bill 26 – 2021).
Report to Committee of the Whole - Re: Proposed Amendments to the Development Procedures Bylaw and Introduction of a New Public Notification Bylaw
This report recommends reducing notification distances for development applications and introducing a new public notification bylaw to modernize notice delivery methods via social media and the town's website.
Planning & Development Report - Bill 26 Amendments
An attachment providing an overview of legislative changes from Bill 26 (2021/2022) regarding public notification methods and delegation of authority for minor variances.
Amend Development Procedures Bylaw & New Public Notification Bylaw - Bill 26 Amendments
A slide presentation for the June 13, 2023 meeting summarizing the proposed changes to development notification distances and comparisons with neighboring municipalities.
Amend Development Procedures Bylaw & New Public Notification Bylaw - Bill 26 Amendments
A presentation outlining proposed changes to public hearing requirements and notification procedures following provincial Bill 26 amendments.
COMMITTEE OF THE WHOLE REPORT - CANADIAN MORTGAGE AND HOUSING CORPORATION’S HOUSING ACCELERATOR FUND
A staff report recommending that the Town apply for the CMHC Housing Accelerator Fund and commit to seven action plan initiatives to increase housing supply.
Housing Accelerator Fund Pre-application Reference Material
Attachment 1 to the Housing Accelerator Fund staff report, providing CMHC's official guide for local authorities regarding eligibility and application requirements.
Housing Accelerator Fund | PRE-APPLICATION REFERENCE MATERIAL
A reference document for the Housing Accelerator Fund (HAF) program by CMHC, detailing program objectives, evaluation criteria, and funding methodologies.
APPENDIX A: APPLICATION DETAILS
A template application and action plan form for the Housing Accelerator Fund, including sections for housing supply targets and initiative descriptions.
Housing Accelerator Fund | PRE-APPLICATION REFERENCE MATERIAL
CMHC pre-application reference material and acknowledgment form for the Housing Accelerator Fund, detailing terms, conditions, and privacy statements.
Canadian Mortgage and Housing Corporation Housing Accelerator Fund Program Presentation
A slide deck providing an overview of the CMHC Housing Accelerator Fund (HAF) program, including eligibility requirements and proposed action list initiatives for the town.
Planning, Development & Engagement Report: COMPLETE COMMUNITIES GRANT APPLICATION
Staff report recommending a grant application for the UBCM Complete Communities program to fund an Off-Street Parking Review.
Attachment 1: Project Summary - Off-street parking review (N-099)
A project summary for the proposed off-street parking review, outlining the business problem, objectives, and financial costs.
Additional Information: Committee of the Whole Minutes (June 1, 2021) regarding Reducing Parking Requirements
Supplemental information showing the original 2021 council motion that initiated the review of parking requirements for new developments.
Attachment 2 - Complete Communities 2023/24 Program & Application Guide
A guide outlining the funding program designed to help local governments create more complete, compact, and energy-efficient communities through assessment and planning.
Correspondence from Deanna Coleman Re: Rezoning Amendment
A letter from a resident opposing a proposal to reduce the notification distance for rezoning and development projects from 400m to 100m.