Appendix
Schedule C - Criteria and Assessment
March 9, 2021Page 631 section
A matrix assessment of each grant applicant against the required policy criteria.
Checks compliance for financial statements, mission statements, and benefits to View RoyalIdentifies missing documentation for several applicants
Town of View Royal
Grants in aid applications assessment
March 9, 2021
Schedule C: Criteria and assessment
| Criteria | Tab 1: Crisis Intervention and Public Information Society of Greater Victoria | Tab 2: Greater Victoria Crossing Guards Association | Tab 3: Greater Victoria BMX Society | Tab 4: The Bike Victoria Society | Tab 5: Vancouver Island South Film and Media Commission | Tab 6: I.A.C.D.I. | Tab 7: 3rd Arbutus Scout Group | Tab 8a: Peninsula Streams Society - Portage Inlet | Tab 8b: Peninsula Streams Society - Millstream Stewardship | Tab 9: Victoria Sexual Assault Centre | Tab 10: View Royal Reading Centre | Tab 12: Victoria Brain Injury Society | Tab 13: Craigflower Housing Cooperative | Tab 14: Juan de Fuca Senior Citizens Association | Tab 15: View Royal Fastball Association |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Application received by mail, email or fax. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application received by March 1. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Project, event or program takes place between January 1 of the current year to March 31 of the following year. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application is not retroactive (project, event or program is complete or occurred in the past). | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Organization is based in View Royal or provides a service to View Royal residents. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Grant funds will not be used to fund other organizations | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Applicant's status regarding permissive tax exemption is disclosed. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes resolution of Board of Directors or statement of request signed by majority of members. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes mission statement of the organization. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes nature and goals of project or program. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes statement of projected revenue and expenditures of the project or program. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes clear statement of the amount requested. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes names of those involved in carrying out the project or program, and if applicable a list of the Board of Directors. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | missing | ✓ | missing |
| Application includes a summary of direct and indirect benefits to the Town of View Royal. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes financial statements for the prior fiscal year. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| For prior year recipients, printed material acknowledging the financial support of the Town. | ✓ | ✓ | n/a | ✓ | ✓ | n/a | ✓ | missing | missing | ✓ | missing | n/a | n/a | n/a | n/a |
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Extracted from: 2021 03 09 Committee of the Whole Agenda - Agenda - Pdf