Grant Application Form - Peninsula Streams Society - Portage Inlet Beach Nourishment Project
Grant application for a specific environmental project to nourish beaches and restore the estuary at Portage Inlet.
Grant Application Form
Grant Applications must be received by the Town on or before March 1st, 2021
Basic Information
For what type of grant are you applying?
Category: [X] Specific Project [ ] Special Event [ ] Program (annual operations)
Project / Event / Program Name & Description: Portage Inlet Beach Nourishment Project Nourish two beaches - one at Portage Inlet Linear Park, the other adjacent to Hospital Creek, to help restore the estuary, protect properties against sea-level rise, provide for forage fish habitat and improve beach aesthetics and accessibility for VR residents.
Grant amount applied for? $15,000 % of project/event/program budget 41 %
Date the project, activity, event or program will occur: Apr 2021 to Mar 2022
Has your organization ever received grant funding from the Town? [X] Yes [ ] No
- If yes, attach copies of printed material which acknowledged the financial support of the Town.
Has your organization received a permissive tax exemption from the Town? [ ] Yes [X] No
- If yes, in what year(s)? _______________________________________________
Does your organization issue grants to other organizations? [ ] Yes [X] No
- If yes, you must demonstrate that any funding provided by the Town will not be used to fund grants to other organizations and attach it to this grant application form.
Attachments Required
- Resolution of Board of Directors to request a Grant in Aid from the Town of View Royal.
- ** If there is no Board of Directors, a statement of request must be signed by the majority of the members of the non-profit or community organization.
- Prior years financial statements of the organization.
- Documentation Town funding will not be used to fund grants to other organizations (if applicable)
About Your Organization
Legal Name of Organization: Peninsula Streams Society
Mailing Address: 9860 West Saanich Road, North Saanich BC, V8L 4B2
Operating at: same
Ph: _________________ Fax: n/a Email: PeninsulaStreams@gmail.com
Contact: Ian Douglas Bruce Title: Executive Coordinator
Society Registration Number: S0044670 Year Registered: 2002
Charity Registration Number: 865001457 Year Registered: 2006
Year Founded: 2002 Fiscal year end: 31 / 12 (day) (month)
List any other geographic areas in which your organization operates: CRD
Your Organization’s Personnel
1) Organization Executive and Staff:
- President: Richard Ketchen Telephone: _________________
- Secretary/Treasurer: Bill Thomas/Craig Elder Telephone: _________________
Board Members:
- Farrell Boyce, Shawn Stebbins
- Ian Cameron, Garth Van der Kamp
- Denis Coupland
- Mike Derry
- Jocelyn Gifford
- Mary Haig-Brown
- Gerald Harris
- Newton Hockey
- Kitty Lloyd
- John Macdonald
2) List the staff or volunteer positions involved in carrying out the project:
| Name and Position | Paid | Volunteer |
|---|---|---|
| Ian Bruce, Executive Coordinator | [X] | |
| Brian Koval, Assistant Coordinator | [X] | |
| Francesca Loro, Stewardship Coordinator/Admin | [X] | |
| Co-op Student, Fieldwork support | [X] | |
Your Organization’s Objectives and Services
1) Describe your organization’s mission statement and how your services meet them: Peninsula Streams Society helps coordinate stream restoration and habitat conservation in Greater Victoria. We provide our associated groups with the technical expertise and resources to achieve their goals. We accomplish this objective through research, restoration, innovative projects, public education and private land stewardship.
Your Proposed Program Budget
1) Please list all expenses and sources of project revenue, including “in-kind” contributions from your (or any other) organization.
| A. Income | Last Fiscal Year (If program was in existence) | This Fiscal Year (Proposed program budget) |
|---|---|---|
| Town of View Royal | 15,000 | |
| Fees or Membership Dues | ||
| Government Revenue (specify below) | ||
| Pacific Salmon Foundation | 8,000 | |
| Peninsula Streams Society | 8,680 | |
| Interest income | ||
| Bingo revenues | ||
| Direct access revenues | ||
| Fundraising projects | ||
| Other Revenue (specify below) | ||
| Individual donations | 5,000 | |
| TOTAL INCOME | 36,680 |
| B. Expenses | Last Fiscal Year | This Fiscal Year |
|---|---|---|
| Administration | ||
| Wages/Honouraria/Benefits | 16,864 | |
| Supplies and Equipment | 19,317 | |
| Major Capital Costs | ||
| Mortgage/Rent/Utilities | ||
| Fees (licensing, etc.) | ||
| Insurance | ||
| Advertising/Printing/etc. | ||
| Other (specify below) | ||
| Mileage | 500 | |
| TOTAL EXPENSES | 36,681 |
Details of Your Organization’s Grant Request
1) Nature and goals of the project, program or event: The project will be undertaken Summer 2021. The beaches will be nourished with a sand-gravel mix of rounded pebbles and sand, creating a sandy foreshore and providing suitable spawning habitat for forage fish species that spawn on beaches. Large rocks will be placed at the base of the beach and backfilled with sand; this increased elevation of material will reduce incoming wave energy and armour the backshore. In front of the remnant estuary sediment, a layer of boulders and sand will protect the estuary and help prevent erosion, protect nearby properties from storm waves and sea-level rise associated with climate change, and provide critical habitat to native species in Portage Inlet. The backshore will be stabilized using the Greenshores approach, including addition of logs, sediment and plantings.
2) Summary of direct and indirect benefits to the Town of View Royal: This project directly aligns with the objectives detailed in the View Royal 2018 Annual Report. The Town of View Royal has a commitment to sustainability, and a mission to achieve a resilient vibrant community that balances social and environmental objectives and well-being. The VR community plan recognizes the impacts of climate change and aims to mitigate them through environmental protection. As well, the unique environments within VR, in particular the Gorge Waterway and Portage Inlet, provide the community a variety of natural amenities for recreation. Ultimately, this project will help VR achieve their environmental and ecological objectives, enhance recreational opportunities and provide adaptation from climate change impacts.
Conditions of Funding
- The applicant must acknowledge the support of the Town in all printed and publicity material related to the project, event, or program;
- Funds must be used for the purpose for which they were requested. Any funds not used for the requested purpose must be returned to the Town.
- Funds will be released as follows: a. Grants in aid provided for annual programs will be released at 100% at time of approval by Council; b. Grants in aid provided for special projects or events will be released at 50% at time of approval by Council and 50% after receipt of the final report; c. Conditional grants in aid will be paid 100% upon satisfactory proof that the conditions, as set by Council, have been met.
- Organizations receiving grants from the Town shall provide an accounting of the project or program for which the grant was approved as follows: a. Where the grant in aid was for a specific project or event the applicant must submit a final report within 45 days after the project or event is complete. b. Where the grant in aid was in support of an annual program, the applicant must submit a final report within 60 days of the end of the organization’s fiscal year.
- An final report must include the following information: i. Evaluation of the project, event, or program; ii. Financial statement of actual revenue and expenses for the project, event or program; iii. Attendance figures, if applicable; iv. Number of participants in the project, event, or program; and v. Evaluation of the direct and indirect benefits to the Town.
- In the event that the project or program is not completed, the grant recipient organization must notify the Town as soon as practical and refund any grant funds that have been provided for that project.
Your Directors’ Declaration
We, the undersigned, do hereby certify that this application and all appended forms and/or documents contain a full and accurate account of all matters stated:
Name: Rich Ketchen Title: Chair Date: March 1, 21
Name: Craig Elder Title: Treasurer Date: March 1, 21
Submission Information
Please submit your completed application to: Town of View Royal 45 View Royal Ave Victoria, BC V9B 1A6 www.viewroyal.ca Fax 250-727-9551 email: finance@viewroyal.ca
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