Grant Application Form - Peninsula Streams Society - Millstream Creek Restoration and Stewardship

Basic Information

For what type of grant are you applying?

Category: [X] Specific Project [ ] Special Event [ ] Program (annual operations)

Project / Event / Program Name & Description: Millstream Creek Restoration and Stewardship - With the 2020 construction of the Atkins Road culvert fishway, migrating fish now have access to 6.5+ km of upstream habitat. PSS will use this project momentum to continue improving stream and riparian habitat in Millstream Creek.

Grant amount applied for? $ 2,000 % of project/event/program budget 3 %

Date the project, activity, event or program will occur: Apr 2021 to Mar 2022

Has your organization ever received grant funding from the Town? [X] Yes [ ] No

• If yes, attach copies of printed material which acknowledged the financial support of the Town.

Has your organization received a permissive tax exemption from the Town? [ ] Yes [X] No

• If yes, in what year(s)? _______________________________________________

Does your organization issue grants to other organizations? [ ] Yes [X] No

• If yes, you must demonstrate that any funding provided by the Town will not be used to fund grants to other organizations and attach it to this grant application form.

Attachments Required

• Resolution of Board of Directors to request a Grant in Aid from the Town of View Royal.
  • ** If there is no Board of Directors, a statement of request must be signed by the majority of the members of the non-profit or community organization.
• Prior years financial statements of the organization.
• Documentation Town funding will not be used to fund grants to other organizations (if applicable)

About Your Organization

Legal Name of Organization: Peninsula Streams Society Mailing Address: 9860 West Saanich Road, North Saanich BC, V8L 4B2 Operating at: same Ph: ________ Fax: n/a Email: PeninsulaStreams@gmail.com Contact: Ian Douglas Bruce Title: Executive Coordinator Society Registration Number: S0044670 Year Registered: 2002 Charity Registration Number: 865001457 Year Registered: 2006 Year Founded: 2002 Fiscal year end: 31 / 12 (day / month) List any other geographic areas in which your organization operates: CRD

Your Organization’s Personnel

1) Organization Executive and Staff:

President: Richard Ketchen Telephone: ________ Secretary/Treasurer: Bill Thomas/Craig Elder Telephone: ________

Board Members:

• Farrell Boyce, Shawn Stebbins
• Mary Haig-Brown
• Ian Cameron, Garth Van der Kamp
• Gerald Harris
• Denis Coupland
• Newton Hockey
• Mike Derry
• Kitty Lloyd
• Jocelyn Gifford
• John Macdonald

2) List the staff or volunteer positions involved in carrying out the project:

Your Organization’s Objectives and Services

1) Describe your organization’s mission statement and how your services meet them:

Peninsula Streams Society helps coordinate stream restoration and habitat conservation in Greater Victoria. We provide our associated groups with the technical expertise and resources to achieve their goals. We accomplish this objective through research, restoration, innovative projects, public education and private land stewardship.

Your Proposed Program Budget

1) Please list all expenses and sources of project revenue, including “in-kind” contributions from your (or any other) organization.

A. Income

B. Expenses

Details of Your Organization’s Grant Request

1) Nature and goals of the project, program or event:

We will undertake a stream habitat assessment (10km) upstream of Matson Lake to identify restoration opportunities, some of which will be undertaken in 2021/22, including planting, invasive species removal, spawning gravel additions to the stream, stream blockage clearing, clean-ups, etc. These activities will allow us to recruit new volunteers who will form the longterm upper Millstream Creek Stewardship group. We will implement monthly water quality monitoring with volunteer support. We will undertake sampling to collect data on and better understand fish presence in the watershed, through sampling at 10 sites. Project signage will be installed at the fishway site, acknowledging our funding partners.

2) Summary of direct and indirect benefits to the Town of View Royal:

The Town of View Royal will benefit as there will be many opportunities for residents to get involved in meaningful and productive volunteer activities, to learn more about their watershed, spend time in their natural surroundings, and build community by safely connecting with like-minded individuals toward a common goal. On a larger scale, View Royal will also be supporting conservation of salmon, a keystone species. Improving access to functional freshwater habitat for anadramous fish (those that spend parts of their life cycle in both fresh and salt water) is critical as changing ocean conditions are negatively impacting salmon survival.

Conditions of Funding

1. The applicant must acknowledge the support of the Town in all printed and publicity material related to the project, event, or program;
2. Funds must be used for the purpose for which they were requested. Any funds not used for the requested purpose must be returned to the Town.
3. Funds will be released as follows: a. Grants in aid provided for annual programs will be released at 100% at time of approval by Council; b. Grants in aid provided for special projects or events will be released at 50% at time of approval by Council and 50% after receipt of the final report; c. Conditional grants in aid will be paid 100% upon satisfactory proof that the conditions, as set by Council, have been met.
4. Organizations receiving grants from the Town shall provide an accounting of the project or program for which the grant was approved as follows: a. Where the grant in aid was for a specific project or event the applicant must submit a final report within 45 days after the project or event is complete. b. Where the grant in aid was in support of an annual program, the applicant must submit a final report within 60 days of the end of the organization’s fiscal year.
5. An final report must include the following information: i. Evaluation of the project, event, or program; ii. Financial statement of actual revenue and expenses for the project, event or program; iii. Attendance figures, if applicable; iv. Number of participants in the project, event, or program; and v. Evaluation of the direct and indirect benefits to the Town.
6. In the event that the project or program is not completed, the grant recipient organization must notify the Town as soon as practical and refund any grant funds that have been provided for that project.

Your Directors’ Declaration

We, the undersigned, do hereby certify that this application and all appended forms and/or documents contain a full and accurate account of all matters stated:

Name: Rich Ketchen Title: Chair Date: March 1, 21

Name: Craig Elder Title: Treasurer Date: March 1, 21