Grant Application Form - Craigflower Housing Co-operative

Basic Information

For what type of grant are you applying?

Category: [x] Specific Project [ ] Special Event [ ] Program (annual operations)

Project / Event / Program Name & Description: Craigflower Co-op remediation project. As part of the upgraded exteriors, and fences in the complex we would like to partner with View Royal to remove the blackberries and upgrade the fencing on the slope adjacent to Old Island Highway.

Grant amount applied for? $50,230.00 % of project/event/program budget 50% Date the project, activity, event or program will occur: June/July 2021

Has your organization ever received grant funding from the Town? [ ] Yes [x] No

• If yes, attach copies of printed material which acknowledged the financial support of the Town.

Has your organization received a permissive tax exemption from the Town? [ ] Yes [x] No

• If yes, in what year(s)?

Does your organization issue grants to other organizations? [ ] Yes [x] No

• If yes, you must demonstrate that any funding provided by the Town will not be used to fund grants to other organizations and attach it to this grant application form.

Attachments Required

• Resolution of Board of Directors to request a Grant in Aid from the Town of View Royal.
  • ** If there is no Board of Directors, a statement of request must be signed by the majority of the members of the non-profit or community organization.
• Prior years financial statements of the organization.
• Documentation Town funding will not be used to fund grants to other organizations (if applicable)

About Your Organization

Legal Name of Organization: Craigflower Housing Cooperative Mailing Address: 1509-A Glentana Road, View Royal, BC V9A 7G3 Operating at: Ph: Fax: Email: theboard@craigflower.ca Contact: Kimberley Hamilton Title: Treasurer Society Registration Number: Year Registered: Charity Registration Number: Year Registered: Year Founded: 1984 Fiscal year end: 30 / Sept (day) (month)

List any other geographic areas in which your organization operates:

Your Organization’s Personnel

1) Organization Executive and Staff:

• President: Erica Hopkins
• Telephone:
• Secretary/Treasurer: Kimberley Hamilton (treasurer)
• Telephone:

Board Members:

• Rachelle Guy (Vice President)
• David Sharpe (Secretary)
• Erin Willis
• Trisha Tahouney
• Jessie Lane

2) List the staff or volunteer positions involved in carrying out the project:

Your Organization’s Objectives and Services

1) Describe your organization’s mission statement and how your services meet them:

At Craigflower Co-op, our mission is to provide "Security Through Community" by upholding the values of Safety, Finacial Sustainability, Co-operation, Affordabiity, and Environmental Sustainability.

Your Proposed Program Budget

1) Please list all expenses and sources of project revenue, including “in-kind” contributions from your (or any other) organization.

Details of Your Organization’s Grant Request

1) Nature and goals of the project, program or event:

We have recently re-done the exteriors of all our units, and installed new fencing throughout. Replacing the fencing along the highway area was not originally in scope. We have some extra money in the project budget, but not quite enough to to complete the fencing project. We hope to partner with the Town of View Royal to beautify and upgrade this high visibility location.

2) Summary of direct and indirect benefits to the Town of View Royal:

The direct benefit is the removal of the blackberries on the slope and is inline with the Habitat Restoration Project as presented on the Town of View Royal website. A less direct benefit is the beautification of a high profile section of Old Island Highway that has significant traffic and will affect the impression visitors get when visiting and passing through our town.

Conditions of Funding

1. The applicant must acknowledge the support of the Town in all printed and publicity material related to the project, event, or program;
2. Funds must be used for the purpose for which they were requested. Any funds not used for the requested purpose must be returned to the Town.
3. Funds will be released as follows: a. Grants in aid provided for annual programs will be released at 100% at time of approval by Council; b. Grants in aid provided for special projects or events will be released at 50% at time of approval by Council and 50% after receipt of the final report; c. Conditional grants in aid will be paid 100% upon satisfactory proof that the conditions, as set by Council, have been met.
4. Organizations receiving grants from the Town shall provide an accounting of the project or program for which the grant was approved as follows: a. Where the grant in aid was for a specific project or event the applicant must submit a final report within 45 days after the project or event is complete. b. Where the grant in aid was in support of an annual program, the applicant must submit a final report within 60 days of the end of the organization’s fiscal year.
5. An final report must include the following information: i. Evaluation of the project, event, or program; ii. Financial statement of actual revenue and expenses for the project, event or program; iii. Attendance figures, if applicable; iv. Number of participants in the project, event, or program; and v. Evaluation of the direct and indirect benefits to the Town.
6. In the event that the project or program is not completed, the grant recipient organization must notify the Town as soon as practical and refund any grant funds that have been provided for that project.

Your Directors’ Declaration

We, the undersigned, do hereby certify that this application and all appended forms and/or documents contain a full and accurate account of all matters stated:

Name: Kimberley Hamilton Title: Treasurer Date: March 1, 2021

Name: David Sharpe Title: Secretary Date:

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Please submit your completed application to: Town of View Royal 45 View Royal Ave Victoria, BC V9B 1A6 www.viewroyal.ca Fax 250-727-9551 email: finance@viewroyal.ca