TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ELECTRONICALLY ON TUESDAY, JANUARY 12, 2021
Minutes from the previous meeting documenting approvals of the agenda, strategic plans, and budget recommendations for West Shore Parks and Recreation.
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ELECTRONICALLY ON TUESDAY, JANUARY 12, 2021
UNDER THE AUSPICES OF THE EMERGENCY PROGRAM ACT MINISTERIAL ORDER NO. M192
PRESENT WERE:
- Mayor Screech
- Councillor Kowalewich
- Councillor Lemon
- Councillor Mattson
- Councillor Rogers
REGRETS:
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- D. Christenson, Director of Finance
- L. Chase, Director of Development Services
- J. Rosenberg, Director of Engineering
- P. Hurst, Director of Protective Services
- Insp. Preston, West Shore RCMP
- E. Bolster, Deputy Corporate Officer
- J. Cochrane, Executive Assistant
- 3 members of the public attending electronically
- 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:31 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the agenda be amended to include items 6.2.4(a) and 10 (a-b);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held December 8, 2020
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the minutes of the Committee of the Whole meeting held December 8, 2020 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP Monthly Media Summary
- Monthly Media Summary – November 2020
Insp. Preston discussed statistics, enforcement, proposed youth programming, and open files within View Royal.
The Committee and the Inspector discussed homeless encampments, mental health challenges, fentanyl drug crisis, downloading of dispatch costs by the Province, and the need for clarity around Provincially funded resources to be articulated through an RCMP-developed matrix.
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the verbal report from Inspector Preston, West Shore RCMP be received. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) West Shore Parks and Recreation Funding Strategy
- Report dated January 5, 2021 from the Director of Finance
The Director of Finance summarized the report for the Committee.
The Committee and staff discussed sources of revenue to fund the West Shore Parks and Recreation should the Casino remain closed, Juan de Fuca Recreation Centre expenses, and usage by View Royal residents.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
COW-01-21 THAT the Committee recommend that Council incorporate a 0.50% annual tax increase into the Financial Plan for budget discussion to facilitate a funding transition for West Shore Parks and Recreation from Casino revenue to taxation. CARRIED
b) Strategic Plan 2019-2022 Update
- Report dated January 7, 2021 from the Executive Assistant
The Chief Administrative Officer gave an overview of the report to the Committee.
The Committee and CAO discussed that potential project work by consultants will be considered during the upcoming budget deliberations; the vision typically stems from the community feedback obtained through the Official Community Plan process; and that the Active Transportation Master Plan is an implementation item to be completed after the Official Community Plan.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the report dated January 7, 2021 from the Executive Assistant titled “Strategic Plan 2019-2022 Update” be received for information. CARRIED
c) CAO Update
- Report dated January 6, 2021 from the Chief Administrative Officer
The Chief Administrative Officer summarized the report for the Committee.
The Committee and CAO discussed the opportunity for a presentation on the Town’s Geographic Information System (GIS) and that the Community Climate Action Strategy RFP, including public engagement details for that initiative, would be provided at an upcoming Council meeting for information.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated January 6, 2021 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
a) Wounded Warrior Run BC Sponsorship for P. Hurst
MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich
COW-02-21 THAT the Committee recommend to Council that a $1,000 grant-in-aid, in support of P. Hurst’s campaign for the 2021 Wounded Warrior Run BC, be approved. CARRIED
7. CORRESPONDENCE
a) Email dated December 1, 2020 from C. Bremner, Administrative Assistant, Juan de Fuca Recreation Centre, Re: West Shore Parks and Recreation Draft 2021 Budget
The Committee discussed that the West Shore Parks and Recreation Society’s proposed budget is the first increase in four or five years due to past governance issues; View Royal residents’ usage and strong support for the Centre; and the Centre’s operational challenges associated with the COVID-19 pandemic.
MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon
COW-03-21 THAT the Committee recommend to Council that the West Shore Parks and Recreation Society Draft 2021 budget be approved. CARRIED Councillor Mattson opposed
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor SECONDED: Councillor
THAT the meeting now recess at 4:43 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE:
- Mayor Screech
- Councillor Kowalewich
- Councillor Lemon
- Councillor Mattson
- Councillor Rogers
REGRETS:
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- L. Chase, Director of Development Services
- D. Christenson, Director of Finance
- J. Rosenberg, Director of Engineering
- J. Chow, Senior Planner
- E. Bolster, Deputy Corporate Officer
- J. Cochrane, Executive Assistant
- 5 members of the public attending electronically
- 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) D. Law, 275 Kerwood Road, Re: Proposed Changes to the Development Application for Kerwood Road
Mr. Law presented the amendments from his November 10, 2020 proposal regarding the development application he would like to submit for 275 Kerwood Road. Specifically, Mr. Law described:
- proposed location and height of retaining wall;
- reduced size of boathouse;
- construction of stairs;
- landscaping and removal of invasive species;
- proposed work within 15m setback; and
- dock and gangway details.
The Committee and Mr. Law discussed that the proposal will be a similar treatment to that of neighbouring properties, retaining wall heights, slope stability, and use of native species in landscaping.
8.3 PUBLIC PARTICIPATION PERIOD
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
- STAFF REPORTS
- COMMITTEE REPORTS
- OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Rezoning Application No. 2020/06 – 250 Helmcken Road
- Report dated January 6, 2021 from the Senior Planner
Councillor Lemon recused herself from the meeting at 7:19 p.m. as she resides close to 250 Helmcken Road.
The Senior Planner gave a summary of the report to the Committee.
The Committee discussed their concerns regarding parking, building height, density, accessibility, and unit size.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated January 6, 2021 from the Senior Planner titled “Rezoning Application No. 2020/06 – 250 Helmcken Road” be received. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
- STAFF REPORTS
- COMMITTEE REPORTS
- OTHER REPORTS
9.3.4 New Business
10. CORRESPONDENCE
a) Letter dated January 11, 2021 from B. Saladana, 279 Kerwood Street, Re: Proposed Development – 275 Kerwood Street
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the letter dated January 11, 2021 from B. Saladana, 279 Kerwood Street, Re: Proposed Development – 275 Kerwood Street be received. CARRIED
b) Letter dated January 12, 2021 from C. Kieruf, Architect, DHKarchitects, Re: Thetis Heights – Phase 5 Development
The Committee discussed the possibility of a 10-storey steel and concrete building being constructed in Phase 5 of the Thetis Heights development, specifically:
- potential protection of green space with a reduced building footprint;
- underground parkade envelope;
- preservation of trees which would provide screening to homes in the Chilco neighbourhood;
- two covenant areas on the property;
- conceptual drawings to be provided; and
- building height and density.
The Director of Development Services noted that the proposed building is consistent with the Town’s zoning but that variances for height will be required. She also noted that as the proposed underground parking is substantial, there will be quite a bit of disturbance to the site.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the letter dated January 12, 2021 from C. Kieruf, Architect, DHKarchitects, Re: Thetis Heights – Phase 5 Development be received. CARRIED
11. MOTIONS & NOTICES OF MOTION
12. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 7:51 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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