MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, OCTOBER 12, 2021
Official minutes from the previous Committee of the Whole meeting, documenting approvals, discussions, and motions passed.
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, OCTOBER 12, 2021 VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
Mayor Screech
PRESENT ALSO:
K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance J. Rosenberg, Director of Engineering L. Chase, Director of Development Services S. Vella, Manager of Accounting Supt. Preston, West Shore RCMP E. Bolster, Deputy Corporate Officer 0 members of the public 0 members of the press
1. CALL TO ORDER
Acting Mayor, Council Mattson, called the meeting to order at 3:31 p.m.
The Acting Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the agenda be amended to include items 10(a-h); AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held September 14, 2021
MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich
THAT the minutes of the Committee of the Whole meeting held September 14, 2021 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 New Business
6.1.4 Reports
STAFF REPORTS
a) West Shore RCMP Biannual Report – January – June 2021
Superintendent Preston reviewed statistics and open files within View Royal.
The Committee and Superintendent discussed impacts to the court system due to the COVID-19 pandemic, calls for service, and West Shore RCMP detachment staffing.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the West Shore RCMP Biannual Report – January – June 2021 be received. CARRIED
6.2 FINANCE & ADMINISTRATION – Councillor Mattson, Acting Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Council Initiatives for 2022-2026 Financial Plan
- Report dated October 1, 2021 from the Director of Finance
The Committee discussed the Council identified initiatives and noted that items 1 (Six Mile Road bike lane extension) and 2 (Burnside Road West sidewalk) are already included in other projects.
MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon
COW-33-21 THAT the Committee recommend to Council that the four items identified in the October 1, 2021 Director of Finance’s report entitled “Council Initiatives for 2022-2026” not be included in the 2022-2026 Financial Plan; AND THAT reports be provided for items 3 (Game Road playground) and 4 (Watkiss Way off-leash park) at a later date. CARRIED
b) Financial Policies Review
- Report dated October 4, 2021 from the Director of Finance
The Director of Finance gave a summary of the report to the Committee.
The Committee and staff discussed the use of community amenity contributions and potential future amendments to the Reserves and Surplus Policy 1600-020.
The Committee requested that this report be brought forward to a future Council meeting for discussion.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the report dated October 4, 2021 from the Director of Finance titled “Financial Policies Review” be received. CARRIED
c) Budget Variance and Projects Update Report to September 30, 2021
- Report dated October 7, 2021 from the Manager of Accounting
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated October 7, 2021 from the Manager of Accounting titled “Budget Variance and Projects Update Report to September 30, 2021” be received for information. CARRIED
d) Vehicle Fleet Replacement Plan Update
- Report dated October 7, 2021 from the Manager of Accounting
The Manager of Accounting gave an overview of the report to the Committee.
The Committee and staff discussed vehicle replacement, debt financing terms, interest rates, and potential future opportunities to share equipment and related costs with other municipalities.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the report dated October 7, 2021 from the Manager of Accounting titled “Vehicle Fleet Replacement Plan Update” be received for information. CARRIED
e) 2019-2022 Strategic Plan Update
- Report dated October 7, 2021 from the Executive Assistant
The Chief Administrative Officer gave a summary of the report to the Committee.
It was noted that the completion of the sustainability checklist could be moved from 2021 to 2022.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated October 7, 2021 from the Executive Assistant titled “2019-2022 Strategic Plan Update” be received for information. CARRIED
f) Action List Update – 3rd Quarter
- Report dated October 7, 2021 from the Executive Assistant
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated October 7, 2021 from the Executive Assistant titled “Action List Update – 3rd Quarter” be received for information. CARRIED
g) CAO Report
- Report dated October 7, 2021 from the Chief Administrative Officer
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the report dated October 7, 2021 from the Chief Administrative Officer titled “CAO Report” be received for information. CARRIED
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon
THAT the meeting now recess at 5:36 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE
Acting Mayor, Councillor Mattson called the meeting to order at 7:12 p.m.
PRESENT WERE:
Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
Mayor Screech
PRESENT ALSO:
K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance J. Rosenberg, Director of Engineering L. Chase, Director of Development Services J. Chow, Senior Planner E. Bolster, Deputy Corporate Officer 7 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION PERIOD
a) P. Turner, 13 Cahilty Lane, stated his concerns regarding an off-leash dog area in Chilco Park. He noted that the Park is a flat, well-used space by families in the neighbourhood and development of an off-leash area would increase on-street parking and encourage a significant number of visitors to the Park from outside of the municipality. He suggested that other areas in the Town be explored for an off-leash dog park instead.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
a) Chilco Park Secure Off-Leash Dog Area
- Report dated July 7, 2021 from the Engineering Clerk
The Director of Engineering gave a summary of the report to the Committee.
The Committee and staff discussed the survey results, other potential locations for an off-leash dog park, and neighbourhood impacts.
The Committee agreed that this item should be considered further at a future Council meeting.
MOVED BY: Councillor Lemon SECONDED: Councillor Mattson
THAT the report dated July 7, 2021 from the Engineering Clerk titled “Chilco Park Secure Off-Leash Dog Area” be deferred to a future Council meeting. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Environmental Development Permit No. 2021/14 – Natural Watercourse and Shoreline with Variance – 333A Stewart Avenue
- Report dated October 4, 2021 from the Community Planner
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated October 4, 2021 from the Community Planner titled “Environmental Development Permit No. 2021/14 – Natural Watercourse and Shoreline with Variance – 333A Stewart Avenue” be received for information. CARRIED
b) Environmental Development Permit No. 2021/15 – Natural Watercourse and Shoreline with Variance – 335 Stewart Avenue
- Report dated October 4, 2021 from the Community Planner
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the report dated October 4, 2021 from the Community Planner titled “Environmental Development Permit No. 2021/15 – Natural Watercourse and Shoreline with Variance – 335 Stewart Avenue” be received for information. CARRIED
c) Development Variance Permit No. 2021/03 – 373 Island Highway
- Report dated October 6, 2021 from the Senior Planner
MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon
THAT the report dated October 6, 2021 from the Senior Planner titled “Development Variance Permit No. 2021/03 – 373 Island Highway” be received for information. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.3.3 New Business
10. CORRESPONDENCE
a) Email dated July 12, 2021 from P. Turner, 13 Cahilty Lane, Re: Proposed Off-Leash Dog Area in Chilco Park
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated July 12, 2021 from P. Turner, 13 Cahilty Lane, Re: Proposed Off-Leash Dog Area in Chilco Park be deferred to a future Council meeting. CARRIED
b) Email dated June 12, 2021 from D.B. Olmstead, 39 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated June 12, 2021 from D.B. Olmstead, 39 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park be deferred to a future Council meeting. CARRIED
c) Email dated June 11, 2021 from J. & C. Pero, 51 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated June 11, 2021 from J. & C. Pero, 51 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park be deferred to a future Council meeting. CARRIED
d) Email dated June 11, 2021 from E. Penner, Re: Proposed Off-Leash Dog Area in Chilco Park
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated June 11, 2021 from E. Penner, Re: Proposed Off-Leash Dog Area in Chilco Park be deferred to a future Council meeting. CARRIED
e) Email dated June 11, 2021 from E. Adkins, 48 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated June 11, 2021 from E. Adkins, 48 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park be deferred to a future Council meeting. CARRIED
f) Email dated June 11, 2021 from D. Emrich, 16 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated June 11, 2021 from D. Emrich, 16 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park be deferred to a future Council meeting. CARRIED
g) Email dated June 10, 2021 from K. Tanaka, 15 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated June 10, 2021 from K. Tanaka, 15 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park be deferred to a future Council meeting. CARRIED
h) Email dated June 10, 2021 from S. & P. LeBlanc, 4 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated June 10, 2021 from S. & P. LeBlanc, 4 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park be deferred to a future Council meeting. CARRIED
11. MOTIONS & NOTICES OF MOTION
12. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 7:55 p.m. CARRIED
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