TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA
Agenda for the Committee of the Whole meeting on October 12, 2021, detailing business items for Protective Services, Finance & Administration, Parks, and Planning.
TOWN OF VIEW ROYAL
COMMITTEE OF THE WHOLE MEETING
TUESDAY, OCTOBER 12, 2021 @ 3:30 PM
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
AGENDA
Please note, in light of the COVID-19 pandemic and to ensure social distancing, View Royal Town Council Chambers can accommodate limited in-person access at this time. Due to limited seating, should you wish to attend this meeting in-person, please call the Deputy Corporate Officer at 250-479-6800 or email info@viewroyal.ca to reserve a seat. Anyone arriving at the Town Hall without a reserved seat may not be permitted into the building once the maximum number of in-person seats have been taken. It is mandatory that anyone attending this meeting wear a face mask while in the Town Hall.
Alternatively, should you wish to participate electronically, the afternoon portion of the meeting will be live webcast commencing at 3:30 p.m. and may be viewed by clicking on the following link:
Click here to view the live webcast
If you would like to participate in the meeting by phone, please see the information below:
Phone:
778-402-9227 and use Conference ID: 119 547 834#
You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, October 12, 2021 for inclusion in the October 12, 2021 agenda.
If you have any questions, please contact the Administration Department at 250-479-6800.
CALL TO ORDER (Mayor Screech)
APPROVAL OF AGENDA (motion to approve)
MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held September 14, 2021 (Pg.8 - 16)
PETITIONS & DELEGATIONS
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES - Councillor Lemon, Chair
6.1.1 Chair's Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP Biannual Report - January - June 2021
- West Shore RCMP Biannual Report (Pg.17 - 34)
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION - Mayor Screech, Chair
6.2.1 Chair's Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Council Initiatives for 2022-2026 Financial Plan
- Report dated October 1, 2021 from the Director of Finance (Pg.35 - 41)
Staff Recommendation: THAT the Committee recommend that staff investigate the feasibility and financial implications for identified initiatives for inclusion in the draft 2022-2026 Financial Plan.
b) Financial Policies Review
- Report dated October 4, 2021 from the Director of Finance (Pg.42 - 58)
Staff Recommendation: THAT the Committee recommend that Council adopt revised Policy No. 1600-020 - Reserves and Surplus and Community Amenity Contributions Reserve Bylaw No. 1080, 2021.
c) Budget Variance and Projects Update Report to September 30, 2021
- Report dated October 7, 2021 from the Manager of Accounting (Pg.59 - 65)
Staff Recommendation: THAT the report dated October 7, 2021 from the Manager of Accounting titled "Budget Variance and Projects Update Report to September 30, 2021" be received for information.
d) Vehicle Fleet Replacement Plan Update
- Report dated October 7, 2021 from the Manager of Accounting (Pg.66 - 71)
Staff Recommendation: THAT the report dated October 7, 2021 from the Manager of Accounting titled "Vehicle Fleet Replacement Plan Update" be received for information.
e) 2019-2022 Strategic Plan Update
- Report dated October 7, 2021 from the Executive Assistant (Pg.72 - 93)
Staff Recommendation: THAT the report dated October 7, 2021 from the Executive Assistant titled "2019-2022 Strategic Plan Update" be received for information.
f) Action List Update - 3rd Quarter
- Report dated October 7, 2021 from the Executive Assistant (Pg.94 - 107)
Staff Recommendation: THAT the report dated October 7, 2021 from the Executive Assistant titled "Action List Update - 3rd Quarter" be received for information.
g) CAO Update
- Report dated October 7, 2021 from the Chief Administrative Officer (Pg.108 - 113)
Staff Recommendation: THAT the report dated October 7, 2021 from the Chief Administrative Officer titled "CAO Update" be received for information.
COMMITTEE REPORTS
OTHER REPORTS
6.2.4 New Business
CORRESPONDENCE
CLOSED MEETING RESOLUTION
EVENING BREAK
Please note, in light of the COVID-19 pandemic and to ensure social distancing, View Royal Town Council Chambers can accommodate limited in-person access at this time. Due to limited seating, should you wish to attend this meeting in-person, please call the Deputy Corporate Officer at 250-479-6800 or email info@viewroyal.ca to reserve a seat. Anyone arriving at the Town Hall without a reserved seat may not be permitted into the building once the maximum number of in-person seats have been taken. It is mandatory that anyone attending this meeting wear a face mask while in the Town Hall.
Alternatively, should you wish to participate electronically, the evening portion of the meeting will be live webcast commencing at 7:00 p.m. and may be viewed by clicking on the following link:
Click here to view the live webcast
If you would like to participate in the meeting by phone, please see the information below:
Phone:
778-402-9227 and use Conference ID: 119 547 834#
You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, October 12, 2021 for inclusion in the October 12, 2021 agenda.
If you have any questions, please contact the Administration Department at 250-479-6800.
8.1 CALL TO RECONVENE
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
9.1 PARKS, RECREATION, ENVIRONMENT - Councillor Rogers, Chair
9.1.1 Chair's Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
a) Chilco Park Secure Off-Leash Dog Area
- Report dated July 7, 2021 from the Engineering Clerk (Pg.114 - 147)
Staff Recommendation: THAT the report dated July 7, 2021 from the Engineering Clerk titled "Chilco Park Secure Off-Leash Dog Area" be received for information.
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.2 PLANNING & DEVELOPMENT - Councillor Mattson, Chair
9.2.1 Chair's Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Environmental Development Permit No. 2021/14 - Natural Watercourse and Shoreline with Variance - 333A Stewart Avenue
- Report dated October 4, 2021 from the Community Planner (Pg.148 - 188)
Staff Recommendation: THAT the report dated October 4, 2021 from the Community Planner titled "Environmental Development Permit No. 2021/14 - Natural Watercourse and Shoreline with Variance - 333A Stewart Avenue" be received for information.
b) Environmental Development Permit No. 2021/15 - Natural Watercourse and Shoreline with Variance - 335 Stewart Avenue
- Report dated October 4, 2021 from the Community Planner (Pg.189 - 245)
Staff Recommendation: THAT the report dated October 4, 2021 from the Community Planner titled "Environmental Development Permit No. 2021/15 - Natural Watercourse and Shoreline with Variance - 335 Stewart Avenue" be received for information.
c) Development Variance Permit No. 2021/03 - 373 Island Highway
- Report dated October 6, 2021 from the Senior Planner (Pg.246 - 272)
Staff Recommendation: THAT the report dated October 6, 2021 from the Senior Planner titled "Development Variance Permit No. 2021/03 - 373 Island Highway" be received for information.
COMMITTEE REPORTS
OTHER REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION - Councillor Kowalewich, Chair
9.3.1 Chair's Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.3.4 New Business
CORRESPONDENCE a) Email dated July 12, 2021 from P. Turner, 13 Cahilty Lane, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.273 - 274) b) Email dated June 12, 2021 from D.B.Olmstead, 39 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.275 - 278) c) Email dated June 11, 2021 from J. & C. Pero, 51 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.279 - 282) d) Email dated June 11, 2021 from E. Penner, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.283) e) Email dated June 11, 2021 from E. Adkins, 48 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.284) f) Email dated June 11, 2021 from D. Emrich, 16 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.285 - 287) g) Email dated June 10, 2021 from K. Tanaka, 15 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.288 - 291) h) Letter received June 10, 2021 from S. & P. LeBlanc, 4 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.292 - 293)
QUESTION PERIOD
MOTIONS & NOTICES OF MOTION
CLOSED MEETING RESOLUTION
TERMINATION