MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, NOVEMBER 9, 2021
Formal minutes recording the decisions and discussions from the previous Committee of the Whole meeting, including public safety and financial updates.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, NOVEMBER 9, 2021
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: S. Jones, Director of Corporate Administration D. Christenson, Director of Finance L. Chase, Director of Development Services J. Rosenberg, Director of Engineering P. Hurst, Director of Protective Services E. Bolster, Deputy Corporate Officer 3 members of the public 0 members of the press
1. CALL TO ORDER – Mayor Screech called the meeting to order at 3:32 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the agenda be amended to include items 6.1.4(a) and 6.2.4(a) and remove 6.1.3(a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held October 12, 2021
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Committee of the Whole meeting held October 12, 2021 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
a) C. Vanderhorst, Regional Assurance Partner, MNP LLP, Re: Presentation of 2021 Audit Service
Mr. Vanderhorst presented the 2021 Audit Service Plan to the Committee.
The Committee and Mr. Vanderhorst discussed overall materiality for audit planning purposes, issues and development summary, and control reliance level.
b) C. Jackman, View Royal Reading Centre, Re: Library Budget and Patronage Statistics
Ms. Jackman spoke to the Committee regarding funding, monthly costs, and pandemic challenges for the Reading Centre, including the loss of volunteers. She thanked the Town for their support over the years.
The Committee and Ms. Jackman discussed membership levels, funding availability, opportunities for the Greater Victoria Public Library to assist the Reading Centre, possibility of relocating to more affordable premises, expanding customer base, and location of the Reading Centre in comparison to the Greater Victoria Public Library branches.
c) G. Harris, Senior Manager, Environmental Protection, Capital Regional District, Re: New CRD Climate Action Strategy
Mr. Harris presented the Capital Regional District’s 2021 Climate Action Strategy to the Committee.
The Committee and Mr. Harris discussed ensuring coordination with member municipalities, targets, priorities, initiatives, and the anticipated increase to the annual requisition for an expanded regional climate action service.
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP Update removed from agenda
b) Public Safety Report for September – October 2021
- Report dated November 2, 2021 from the Director of Protective Services
The Director of Protective Services gave an overview of the report to the Committee.
The Committee and Director discussed fireworks, abandoned recreational vehicles, fire at a homeless encampment, parking enforcement, BC Ambulance response times, and training.
MOVED BY: Councillor Mattson SECONDED: Mayor Screech
THAT the report dated November 2, 2021 from the Director of Protective Services titled “Public Safety Repot for September – October 2021” be received for information. CARRIED
MOVED BY: Councillor Mattson SECONDED: Mayor Screech
COW-34-21 THAT the Committee recommend to Council that a letter be written to the Minister of Health regarding delays in response to calls by BC Ambulance. CARRIED
6.1.4 New Business
a) BMX Track – Environmental Issues
The Committee, the Director of Engineering, and the Director of Protective Services discussed the construction of the BMX track adjacent to the TransCanada Highway.
The Director of Engineering noted that staff will be meeting with the Ministry of Transportation and Infrastructure on-site.
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Budget Variance and Projects Update Report to October 31, 2021
- Report dated November 4, 2021 from the Manager of Accounting
The Director of Finance gave an overview of the report to the Committee.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated November 4, 2021 from the Manager of Accounting titled “Budget Variance and Projects Update Report to September 30, 2021” be received for information. CARRIED
b) CAO Report
- Report dated October 7, 2021 from the Chief Administrative Officer
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated October 7, 2021 from the Chief Administrative Officer titled “CAO Report” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
6.2.4 New Business
a) Bill 26 – Municipal Affairs Statutes Amendment Action (No. 2), 2021
The Committee discussed Bill 26 and the preference to carry on with the current practice of holding public hearings for all rezoning applications.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
COW-35-21 THAT the Committee recommend to Council that a letter be written to the Minister of Municipal Affairs expressing concern about the proposed changes to section 464 of the Local Government Act that will remove the default requirement for local governments to hold public hearings for zoning bylaw amendments that are consistent with the official community plan. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
COW-36-21 THAT the Committee recommend to Council, that in response to the changes anticipated with Bill 26, a report be prepared to establish an approach with respect to public hearings for rezoning applications that are consistent with the official community plan. CARRIED
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the meeting now recess at 5:31 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance J. Rosenberg, Director of Engineering L. Chase, Director of Development Services J. Chow, Senior Planner J. Davison, Community Planner E. Bolster, Deputy Corporate Officer 4 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) E. Gibson, Parsi Development Ltd., Re: Rezoning/Zoning Amendment – 10 Erskine Lane
Ms. Gibson spoke to the Committee regarding the proposed project at 10 Erskine Lane, specifically site location and topography, project and policy overview, project benefits, and process.
The Committee, the Director of Development Services, and Ms. Gibson discussed community feedback, amenities from prior applications, the in-progress traffic impact assessment, and the unit mix.
8.3 PUBLIC PARTICIPATION PERIOD
a) K. Velikovsky, White Wolf Homes Ltd., owner, spoke to the Committee regarding the Environmental Development Permit application for 1 Midwood Road, specifically landscaping and grading of the site.
b) M. Hankewich, 14 Erskine Lane, spoke to the Committee regarding the impact to the neighbourhood with the development on Erskine Lane, specifically traffic impact, community engagement, and use of community amenity contributions.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Environmental Development Permit No. 2021/16 – 1 Midwood Road
- Report dated November 5, 2021 from the Senior Planner
The Senior Planner gave a summary of the report.
The Committee and staff discussed liability protection for the Town, reliance on geotechnical engineering data, and registration on title of information so future purchasers are aware of requirements.
MOVED BY: Mayor Screech SECONDED: Councillor Lemon
THAT the report dated November 5, 2021 from the Senior Planner titled “Environmental Development Permit No. 2021/16 – 1 Midwood Road” be received for information. CARRIED
b) Community Climate Action Strategy – GHG Calculator Options and Public Engagement Update
- Report dated November 3, 2021 from the Senior Planner
The Senior Planner gave an overview of the report to the Committee.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
COW-37-21 THAT the Committee recommend to Council that the development of a personal greenhouse gas calculator be removed from the scope of the Community Climate Action Strategy. CARRIED
c) Community Amenity Contributions Policy and the Provision of Affordable Housing
- Report dated November 4, 2021 from the Senior Planner
The Senior Planner summarized the report for the Committee.
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
COW-38-21 THAT the Committee recommend to Council that the Community Amenity Contribution Policy No. 6400-041 be amended to:
- increase the Cash Amenities target rate per detached dwelling unit or lot from $5,500 to $6,000;
- increase the Cash Amenities target rate for other types of residential uses from $3,500 to $4,000 per unit; and
- add a new policy for 10% of the amount of Cash Amenities received to be transferred to the Capital Regional District Housing Trust Fund. CARRIED
d) Short Term Rental Regulation
- Report dated November 4, 2021 from the Community Planner
The Community Planner gave an overview of the report to the Committee.
The Committee and staff discussed complexities of various shared housing arrangements, commercial uses, and enforcement. Staff noted they will bring back a more detailed report to a future Committee of the Whole meeting.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated November 4, 2021 from the Community Planner titled “Short Term Rental Regulation” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) Watkiss Way at Erskine Lane Roundabout Design Solution
- Report dated November 3, 2021 from the Director of Engineering
The Director of Engineering gave a summary of the report to the Committee.
The Committee and staff discussed pedestrian crossings and connectivity, lighting, funding, replacement of the rockwall, and installation of sidewalk in one area.
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the report dated November 3, 2021 from the Director of Engineering titled “Watkiss Way at Erskine Lane Roundabout Design Solution” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.3.3 New Business
10. CORRESPONDENCE
11. QUESTION PERIOD
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 9:00 p.m. CARRIED
___________________________________ MAYOR
____________________________________ CORPORATE OFFICER
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