TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA
Meeting agenda for the Committee of the Whole on November 10, 2020, including items on council size, financial planning, filming permits, and climate action.
TOWN OF VIEW ROYAL
COMMITTEE OF THE WHOLE MEETING
TUESDAY, NOVEMBER 10, 2020 @ 3:30 PM VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
AGENDA
Please note, due to the COVID-19 pandemic, the Town Hall has limited access at this time and for the protection of the community, Council and staff, this meeting will be held without the public present under the Province's Ministerial Order No. M192. The afternoon portion of the meeting will be live webcast commencing at 3:30 p.m. and may be viewed by clicking on the following link:
Click here to view the live webcast
If you would like to participate in the meeting by phone or via the chat feature, please see information below:
Phone: 778-402-9227 and use Conference ID: 462 187 283#
Chat Feature: The chat feature is available through the "Click here to view the live webcast" link above and by looking for the Q&A icon at the top right hand corner of the screen during the live webcast.
You may also provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, November 10, 2020 for inclusion in the November 10, 2020 agenda.
If you have any questions, please contact the Administration Department at 250-479-6800.
CALL TO ORDER (Mayor Screech)
APPROVAL OF AGENDA (motion to approve)
MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held October 13, 2020 (Pg.7 - 12)
PETITIONS & DELEGATIONS
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES - Councillor Lemon, Chair 6.1.1 Chair's Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports
STAFF REPORTS a) Public Safety Report for September - October 2020 1. Report dated November 5, 2020 from the Director of Protective Services (Pg.13 - 20)
Staff Recommendation: THAT the report dated November 5, 2020 from the Director of Protective Services titled "Public Safety Report for September - October 2020" be received for information.
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION - Mayor Screech, Chair 6.2.1 Chair's Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports
STAFF REPORTS a) Council Size 1. Report dated October 22, 2020 from the Director of Corporate Administration and Deputy Corporate Officer (Pg.21 - 26)
Staff Recommendation: THAT the Committee recommend to Council that a bylaw be prepared to increase Council size by two.
- Staff Presentation - Council Size (Pg.27 - 39)
b) Council Initiatives for 2021-2025 Financial Plan 1. Report dated November 4, 2020 from the Director of Finance (Pg.40 - 56)
Staff Recommendation: THAT the Committee recommend to Council that staff investigate the feasibility and financial implications for identified initiatives for inclusion in the draft 2021-2025 Financial Plan.
c) Capital Project Update 1. Report dated November 5, 2020 from the Manager of Accounting (Pg.57 - 58)
Staff Recommendation: THAT the report dated November 5, 2020 from the Manager of Accounting titled "Capital Project Update" be received for information.
d) Financial Policies Review 1. Report dated November 2, 2020 from the Director of Finance (Pg.59 - 71)
Staff Recommendation: THAT the Committee recommend that Council adopt revised Policy No. 1600-020 - Reserves and Surplus.
e) Vehicle Fleet Replacement Plan Update 1. Report dated November 5, 2020 from the Manager of Accounting (Pg.72 - 76)
Staff Recommendation: THAT the report dated November 5, 2020 from the Manager of Accounting titled "Vehicle Fleet Replacement Plan Update" be received for information.
f) CAO Update 1. Report dated November 5, 2020 from the Chief Administrative Officer (Pg.77 - 81)
Staff Recommendation: THAT the report dated November 5, 2020 from the Chief Administrative Officer titled "CAO Update" be received for information.
COMMITTEE REPORTS
OTHER REPORTS
6.2.4 New Business
CORRESPONDENCE a) Letter dated November 2, 2020 from Deputy Minister K. Krishna, Ministry of Municipal Affairs and Housing, Re: COVID-19 Safe Restart Grant for Local Governments (Pg.82 - 84)
CLOSED MEETING RESOLUTION
EVENING BREAK
Please note, due to the COVID-19 pandemic, the Town Hall has limited access at this time and for the protection of the community, Council and staff, this meeting will be held without the public present under the Province's Ministerial Order No. M192. The evening portion of the meeting will be live webcast commencing at 7:00 p.m. and may be viewed by clicking on the following link:
Click here to view the live webcast
If you would like to participate in the meeting by phone or via the chat feature, please see information below:
Phone: 778-402-9227 and use Conference ID: 462 187 283#
Chat Feature: The chat feature is available through the "Click here to view the live webcast" link above and by looking for the Q&A icon at the top right hand corner of the screen during the live webcast.
You may also provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, November 10, 2020 for inclusion in the November 10, 2020 agenda.
If you have any questions, please contact the Administration Department at 250-479-6800.
8.1 PETITIONS & DELEGATIONS a) D. & C. Law, 275 Kerwood Street, Re: Development Permits No. 2020/06 and 2020/07 - 275 Kerwood Street (Pg.85 - 91) b) E. Hansen, 199 Atkins Road, Creekside Glen Strata Council, Re: Request for Sidewalk Extension on Atkins Road (Pg.92 - 120)
8.2 PUBLIC PARTICIPATION
- BUSINESS ITEMS
9.1 PARKS, RECREATION, ENVIRONMENT - Councillor Rogers, Chair 9.1.1 Chair's Report 9.1.2 Business Arising from Previous Minutes 9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business 9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT - Councillor Mattson, Chair 9.2.1 Chair's Report 9.2.2 Business Arising from Previous Minutes 9.2.3 Reports
STAFF REPORTS a) Filming Permit Information 1. Report dated November 5, 2020 from the Community Planner (Pg.121 - 132)
Staff Recommendation: THAT the report dated November 5, 2020 from the Community Planner titled "Filming Permit Information" be received for information.
- Staff Presentation - Filming Permit Information (Pg.133 - 139)
b) Community Climate Action Plan Primer 1. Report dated November 5, 2020 from the Senior Planner (Pg.140 - 191)
Staff Recommendation: THAT the report dated November 5, 2020 from the Senior Planner titled "Community Climate Action Plan Primer" be received for information.
- Staff Presentation - Community Climate Action Plan Primer (Pg.192 - 201)
COMMITTEE REPORTS
OTHER REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION - Councillor Kowalewich, Chair 9.3.1 Chair's Report 9.3.2 Business Arising from Previous Minutes 9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.3.4 New Business
CORRESPONDENCE a) Letter dated October 30, 2020 from Mayor Haynes, District of Saanich, Re: Proposed Speed Limit Reduction Pilot Program (Pg.202 - 204) i. Memorandum dated November 6, 2020 from the Director of Engineering, Re: Speed Limit Reductions (Pg.205 - 206) b) Email dated October 5, 2020 from J. Devonshire, View Royal Climate Coalition, Re: Municipal Natural Assets Initiative (MNAI) Presentation (Pg.207 - 254)
QUESTION PERIOD
MOTIONS & NOTICES OF MOTION
CLOSED MEETING RESOLUTION
TERMINATION
Next Committee of the Whole Meeting: Tuesday, December 8, 2020 at 3:30 p.m.