MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ELECTRONICALLY ON TUESDAY, OCTOBER 13, 2020
Minutes from the previous electronic meeting covering audit service plans, casino revenue reserves, and electric vehicle charging facilities.
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ELECTRONICALLY ON TUESDAY, OCTOBER 13, 2020 UNDER THE AUSPICES OF THE EMERGENCY PROGRAM ACT MINISTERIAL ORDER NO. M192
PRESENT WERE:
- Mayor Screech
- Councillor Kowalewich
- Councillor Lemon
- Councillor Mattson – by telephone
- Councillor Rogers
REGRETS:
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- L. Chase, Director of Development Services
- D. Christenson, Director of Finance
- P. Hurst, Director of Protective Services
- K. Bowbyes, Deputy Director of Engineering
- E. Bolster, Deputy Corporate Officer
- J. Crockett, Corporate Services Clerk
- 1 member of the public attending electronically
- 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:32 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the agenda be amended to include items 9.2.4(a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held September 15, 2020
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the minutes of the Committee of the Whole meeting held September 15, 2020 be adopted as presented. CARRIED
4. PETITIONS & DELEGATIONS
a) C. Vanderhorst, Regional Assurance Partner, MNP LLP, Re: Presentation of the 2020 Audit Service Plan
Mr. Vanderhorst presented the 2020 Audit Service Plan to the Committee. He noted the Town’s interim audit is scheduled to take place remotely in December 2020.
The Committee and Mr. Vanderhorst discussed Federal and Provincial funding programs, the COVID-19 pandemic impact to the Town, and loss of revenue from the Casino closure.
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
6.1.4 New Business
6.1.5 Correspondence
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Budget Variance and Capital Projects Update Report to September 30, 2020
- Report dated October 8, 2020 from the Director of Finance
The Committee and staff discussed loss of Casino revenue, community amenity contributions, and building permit revenue.
MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon
THAT the report dated October 8, 2020 from the Director of Finance titled “Budget Variance and Capital Projects Update Report to September 30, 2020” be received for information. CARRIED
b) Financial Planning Process and Calendar
- Report dated October 7, 2020 from the Director of Finance
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
COW-13-20 THAT the Committee recommend to Council that the proposed 2021-2025 Financial Planning Calendar be approved. CARRIED
c) Casino Revenue Reserve
- Report dated October 8, 2020 from the Director of Finance
The Committee discussed use of remaining Casino funds while the Casino is closed during the COVID-19 pandemic. The Chief Administrative Officer noted the budget process will look at options for Council to consider during the Five-Year Financial Plan process.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated October 8, 2020 from the Director of Finance titled “Casino Revenue Reserve” be received for information. CARRIED
d) Action List Update – 3rd Quarter
- Report dated October 8, 2020 from the Interim Executive Assistant
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
THAT the report dated October 8, 2020 from the Interim Executive Assistant titled “Action List Update – 3rd Quarter” be received for information. CARRIED
e) Draft Strategic Plan 2019-2022 Update
- Report dated October 8, 2020 from the Executive Assistant
The Chief Administrative Officer noted the Strategic Plan has been updated and can now be forwarded to the advisory committees for review.
The Committee and staff discussed the vision and mission statements, installation of sidewalks as part of the active transportation plan, connectivity study, completion of precinct land economic study, completion of sea-level rise and storm surge mitigation and adaptation policy, support for rail service, and initiatives being dependent on funding.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the report dated October 8, 2020 from the Executive Assistant titled “Draft Strategic Plan 2019-2022 Update” be received for information. CARRIED
f) CAO Update
- Report dated October 8, 2020, 2020 from the Chief Administrative Officer The Chief Administrative Officer reviewed the report for the Committee.
The Committee discussed installation of the pump station control kiosk on View Royal Avenue, funding of the updated Capital Regional District “No Smoking” signs, and the Town sending thank you letters to the Friends of Stoneridge Wetland Group volunteers for their work at the Stoneridge Wetland Remediation Project.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated October 8, 2020 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Mayor Screech, Acting Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
a) Town of View Royal Housing Gaps and Needs
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
COW-14-20 THAT the Committee recommend to Council that the Town of View Royal Housing Needs Assessment Report and Town of View Royal Housing Capacity Assessment Report be tabled to a future Committee of the Whole meeting. CARRIED
9.2.3 Reports
STAFF REPORTS
a) Electric Vehicle Charging Facilities
- Report dated October 8, 2020, 2020 from the Community Planner
The Community Planner provided an overview of the report to the Committee.
The Committee and staff discussed requirement for infrastructure being placed in all new single family and multi-family construction, cost implications for the installation of the infrastructure, and requirement for infrastructure in the BC Building Code.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the report dated October 8, 2020 from the Community Planner titled “Electric Vehicle Charging Facilities” be received for information. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
a) Housing for Firefighters – Councillor Mattson
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
COW-15-20 THAT the Committee recommend to Council that staff provide a report to Council regarding affordable housing options for View Royal Volunteer Firefighters in new multi-residential buildings. CARRIED
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.3.4 New Business
10. CORRESPONDENCE
11. MOTIONS & NOTICES OF MOTION
12. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT this meeting terminate. Time: 4:35 p.m. CARRIED
Document Images
(1)