Appendix
COMPLETED ACTIONS LIST (non confidential items)
April 9, 2019Pages 66–766 sections
Tracking sheets detailing Council and Committee tasks that have been successfully finalized by staff during the reporting period.
Covers 2014 to March 2019Completed tasks include the 2019-2023 Financial Plan approval and Animal Control Contract renewal
COMPLETED ACTIONS LIST (non confidential items) 2014
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2014-02-11 | Direction | Amending signage requirements for strata developments where parkland is legally accessible through the development by the general public. | JR | Engineering | Complete. |
Page 66–76
COMPLETED ACTIONS LIST (non confidential items) 2016
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2016-03-15 | C-17-16 | THAT staff work with the RCMP to develop an objective, needs-based analysis of the requirements for police and civilian resources. | KA | Administration | Complete. |
Page 66–76
COMPLETED ACTIONS LIST (non confidential items) 2017
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2017-10-17 | C-104-17 | THAT the email dated October 9, 2017 from S. Tobias and J. Joy, 115 Conard Street, Re: Chancellor Park be received; AND THAT follow-up with the residents of the Chancellor Park neighbourhood occur in one year. | JR | Engineering | Complete. |
Page 66–76
COMPLETED ACTIONS LIST (non confidential items) 2018
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2018-01-09 | C-04-18 | THAT a staff report be provided outlining potential modifications to the notification process for development applications. | LC | Dev. Services | Complete. |
| Council | 2018-01-23 | C-15-18 | THAT the email dated January 4, 2018 from J. Powell, 140 St. Giles Street, Re: Parks and Roads be referred to staff. | JR | Engineering | Complete. |
| Council | 2018-03-20 | C-51-18 | THAT the Town continue to cooperate with the Province and attempt to acquire the Shoreline Boat Launch Provincial Crown Land lease and revisit the process in a maximum of fourth months’ time; AND THAT staff provide monthly progress reports. | JD | Dev. Services | Complete. |
| Council | 2018-11-20 | C-140-18 | THAT the email dated November 2, 2018 from J. Cameron, Re: Safety along Watkiss Way be referred to staff and the Community Development Advisory Committee. | JR/JS | Engineering | Complete. |
| Council | 2018-12-04 | C-146-18 | THAT the application for the 2018 Union of British Columbia Municipalities (UBCM) Evacuation Planning Grant be approved; AND THAT a report be brought forward to Council when notification of funding approval has been received from UBCM. | TM | Protective Services | Complete. Grant application approved up to $25,000. |
| Council | 2018-12-04 | C-147-18 | THAT a community engagement and satisfaction survey be completed in early 2019 as part of the strategic planning process at a cost not to exceed $40,000. | SJ/LC | Dev. Services/ Administration | Complete. |
| Council | 2018-12-04 | C-147-18 | THAT a community engagement and satisfaction survey be completed in early 2019 as part of the strategic planning process at a cost not to exceed $40,000. | SJ/LC | Administration | Completed. Presentation by consultant March 12, 2019 CoW meeting; final report to be provided shortly. |
Page 66–76
COMPLETED ACTIONS LIST (non confidential items) 2019
Page 66–76
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2019-01-15 | C-02-19 | THAT Development Permit No. 2018/01 be approved; AND THAT Development Permit No. 2018/01 for 242-244 Island Highway include the following variances: variance to the minimum lot width from 40m to 35m;variance to the setback to the south front lot line on Island Highway from 7.5m to 4.3m; and variance to the setback to the north front lot line adjacent to the “rear lane” from 7.5m to 6.8m; and variance to balcony projections into required setbacks from 0.5m to 1.9m. AND FURTHER THAT Development Permit No. 2018/01 for 242- 244 Island Highway include the following conditions: the subject properties be consolidated prior to building permit issuance; and a landscape deposit for 100% of on-site landscaping costs be provided prior to building permit issuance. | JC | Dev. Services | Complete. |
| Council | 2019-01-15 | C-03-19 | THAT Development Variance Permit No. 2018/04 be approved; AND THAT Development Variance Permit No. 2018/04 include the following variance: variance to the location of a shared driveway from an existing side lot line from 9.0m to 0m. | JC | Dev. Services | Complete. |
| Council | 2019-01-15 | C-04-19 | THAT Development Variance Permit No. 2018/03 for 231 Heddle Avenue be approved; AND THAT Development Variance Permit No. 2018/03 include the following variances: variance to reduce the requirement for road frontage improvements from the entire 69m lot frontage to 28m; variance to the location of a shared driveway from an existing side lot line from 9.0m to 0m; and variance to the height of a fence in a front yard from 1.2m to 1.5m. | JC | Dev. Services | Complete. |
| Council | 2019-01-15 | C-05-19 | THAT the Animal Control Contract be renewed with the Capital Regional District for a period of four years substantially in the form attached to the Director of Protective Services January 2, 2019 report entitled “Renewal of Animal Control Services Agreement with the CRD”. | PH | Protective Services | Complete. |
| Council | 2019-01-15 | C-06-19 | THAT the Town of View Royal respond to the District of Saanich regarding Temporary Commercial Permit, Application No. TUP00015 for enclosed storage of materials at 450 Creed Road – Goodwill Investments Ltd. (Lot A, Section 19, Lake District, Plan VIP78109 and Section 3, Range 0, West Highland District) indicating the Town’s opposition. | LC | Dev. Services | Complete. |
| Council | 2019-01-15 | C-07-19 | THAT the Master Sanitary Sewer Plan as attached to the Director of Engineering’s report dated December 27, 2018 entitled “Master Sanitary Plan” be adopted. | JR | Engineering | Complete. |
| Council | 2019-01-15 | C-08-19 | THAT A. Hanes be appointed as the citizen representative to the Gorge Waterway initiative to November 2020. | EB | Administration | Complete. A. Hanes notified 2019-01-16 |
| Council | 2019-01-15 | C-09-19 | THAT the Town of View Royal write to the Gorge Waterway Initiative stating the Town’s support and desire to participate in the Green Shores Program. | EB | Administration | Complete. GWI notified 2019-01-16. |
| Council | 2019-01-15 | C-10-19 | THAT a Public Hearing for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1013, 2019 be set for March 5, 2019. | LC | Dev. Services | Complete. |
| Council | 2019-02-05 | C-11-19 | THAT Development Permit No. 2018/03 for 105-108 Glentana Road be approved; AND THAT Development Permit No. 2018/03 include the following variances: • variance to building height from 13.5m to 20.5m; • variance to the setback to the front lot line from 7.5m to 5.3m; • variance to the building setback from 4.0m to 3.1m from the (west) flanking lot line; • variance to the building setback from 4.0m to 3.9m from the (east) side lot line; • variance to the balcony projection into a required setback from 0.5m deep and 2.0m wide to 1.4m deep and 4.2m wide; • variance to the location of parking from a side lot line from 1.2m to 0m; and • variance to the driveway locations relative to the east side lot line from 9.0m to 0m. AND THAT Development Permit No. 2018/03 include the following conditions: • the subject properties be consolidated prior to building permit issuance; and • a landscape deposit for 100% of the on-site landscape costs must be provided prior to building permit issuance; AND FURTHER THAT additional items agreed to by the applicant at the February 5, 2019 Council meeting in advance of the approval include: • installation of a fence between 105-108 Glentana Road and 106 Aldersmith Place and 108 Aldersmith Place; • installation of evergreen trees between 105-108 Glentana Road and 106 Aldersmith Place and 108 Aldersmith Place to replace areas of the deceased existing cedar hedge; • registration of a Land Title Act section 219 covenant regarding the reasonable hours of use for the four common decks; and installation of additional glazing to limit noise transmission from the four common decks. |
JC | Dev. Services | Complete. |
| Council | 2019-02-05 | C-12-19 | THAT the Town initiated application for Development Permit No. 2019/01 to facilitate subdivision of 2379 Lund Road be approved with a variance to Section 4.1 of Subdivision and Development Servicing Bylaw No. 985, 2017 to not require water service to be installed at time of subdivision. | LC | Dev. Services | Complete. |
| Council | 2019-02-05 | C-13-19 | THAT Committee members forward specific suggestions for potential website upgrades to the Executive Assistant during December 2018. | JC | Administration | Complete. |
| Council | 2019-02-05 | C-14-19 | THAT the proposed amendments to the following policies be approved: Communications to Council Policy No. 0100-036; External Communications Policy No. 0100-037; Media Communications Policy No. 0100-038; and Complaint Policy No. 0100-040. | SJ | Administration | Complete. |
| Council | 2019-02-05 | C-15-19 | THAT project summaries be prepared for consideration in the 2019-2023 Financial Plan discussions as follows: Admirals/Craigflower light left advance for SW bound traffic (item 13 – for 2019); Street lighting on Watkiss Way to Highland Road parallel to Galloping Goose Regional Trail (item 15 – for 2020); Portable toilets for View Royal Park (item 19 – for 2019); and View Royal Park Master Plan review (item 20 – for 2019); AND THAT the information already provided by the West Shore Arts Council be included in the 2019- 2023 Financial Plan discussions relating to grants-in-aid. | DC | Finance | Complete; Included in budget discussions at February 19-26 budget workshops and Grants-in-aid discussion at March 12 COW |
| Council | 2019-02-05 | C-17-19 | THAT staff investigate the possible development of a trail on 594 Prince Robert Drive from Prince Robert Drive to Heddle Avenue; AND THAT, should the trail project be approved, the Parks, Recreation and Environment Advisory Committee volunteers could assist in building the trail under staff direction. | JR | Engineering | Complete. |
| Council | 2019-02-05 | C-18-19 | THAT the anticipated trail to be provided by the developer of 105- 108 Glentana Road in Portage Park be consistent with the Chilco Trails standards. | JC | Dev. Services | Complete. Trail specifications have been provided to developer. |
| Council | 2019-02-05 | C-19-19 | THAT a letter be sent to the Ministry of Transportation and Infrastructure requesting information on silt discharge into the nearby marine environment from the McKenzie Interchange Project and what the Ministry will be doing to prevent future such occurrences. | EB | Administration | Complete. Letter sent 2018-02-06 |
| Council | 2019-02-05 | C-20-19 | THAT a letter be sent to the Capital Regional District (CRD) indicating the Town of View Royal’s interest in a CRD lead joint grant application to the Union of British Columbia Municipalities’ “Community Resiliency Investment Program” (2020 intake) to undertake a three-year, three-phase vegetation management strategy as a strategic wildfire prevention initiative. | EB | Administration | Complete. Letter sent 2018-02-07 |
| Council | 2019-02-05 | C-21-19 | THAT a $1,000 grant-in-aid be provided to the Wounded Warrior Run BC to be funded from the grant-in-aid account. | DC | Finance | Complete Cheque #5228 issued March 15, 2019 |
| Council | 2019-02-05 | C-22-19 | THAT the letter dated January 17, 2019 from M. Francis, Principal, Synaxis Associates, Re: Craigflower Manor Updated Statement of Significance be forwarded to the Community Development Advisory Committee and View Royal Archives. | EB | Administration | Complete. Forwarded to Archives, CDAC members and Council. |
| Council | 2019-02-05 | C-23-19 | THAT the Mayor write to the District of Saanich stating the Town’s concerns regarding silt discharge into Portage Inlet via Hospital Creek from Saanich; AND THAT the Mayor meet with the District of Saanich Mayor to discuss. | JC | Administration | Complete. Letter sent February 26, 2019. |
| Council | 2019-02-05 | C-24-19 | THAT a development cost charge waiver bylaw and a housing agreement bylaw be brought forward for consideration once an application for a development permit that includes a not-for-profit rental housing component at West Park Lane has been received; AND THAT the development cost charge exemption not exceed $7,000 per unit. | JR/LC | Engineering/Dev. Services | Complete. |
| Council | 2019-02-05 | C-25-19 | THAT the proposed new Development Cost Charge Bylaw No. 1011, 2018 be adjusted to reduce the unit count by 150 units. | JR | Engineering | Complete. |
| Council | 2019-02-19 | C-26-19 | THAT the report titled “Advisory Committees” be forwarded to the Community Development Advisory Committee and Parks, Recreation and Environment Advisory Committee for comment; AND THAT comments from these advisory committees be forwarded to a future the Committee of the Whole meeting. | EB | Administration | Complete. Forwarded to CDAC and PREAC secretaries for their 2019- 03-26 meeting. |
| Council | 2019-02-19 | C-27-19 | THAT the “Six Mile Corridor Study” be directly awarded to Bunt & Associates Engineering Ltd. in the amount of $40,000 excluding GST; AND THAT the Town’s authorized signatories to permitted to execute the required documentation. | JR | Engineering | Complete. |
| Council | 2019-02-19 | C-28-19 | THAT the Mayor write to the Ministry of Transportation & Infrastructure objecting to potential road construction through the watershed. | JC | Administration | Complete. Letter sent February 27, 2019. |
| Council | 2019-02-19 | C-30-19 | THAT the letter dated February 8, 2019 from Mayor Helps and Mayor Haynes, Re: Smart Cities Challenge be referred to staff for response. | EB | Administration | Complete. Letter and form forwarded to D. Jacques (as requested) 2018-02-27 |
| Council | 2019-02-19 | C-31-19 | THAT the Town purchase a digital subscription to the Westshore Voice News. | EB | Administration | Complete. Email sent 2018-02-28 |
| Council | 2019-02-19 | C-32-19 | THAT Hari Sharma be appointed and Janet Baker and Dick Faulks be re-appointed to the Community Development Advisory Committee from March 1, 2019 to February 28, 2021; AND THAT Colin Baur and Silvia Cardenas be appointed and Ian Brown be re-appointed to the Parks, Recreation and Environment Advisory Committee from March 1, 2019 to February 28, 2021. | EB | Administration | Complete. Committee members notified on 2019-02-20 |
| Council | 2019-03-05 | C-33-19 | THAT the Town provide a letter of support for the 2022 Invictus Games. | EB | Administration | Complete. Letter sent 2019-03-08 |
| Council | 2019-03-05 | C-34-19 | THAT the Town of View Royal opt out of providing comments on the Great Canadian Casinos View Royal’s structural change application to Liquor Licence #303194 for Person Area 02 and 03 at 1708 Island Highway with respect to multiple floorplans and occupant loads. | LC | Dev. Services | Complete. |
| Council | 2019-03-05 | C-35-19 | THAT the Town of View Royal opt out of providing comments on the Great Canadian Casinos View Royal’s change in terms and conditions application to Liquor Licence #303194 for Person Area 02 and 03 at 1708 Island Highway with respect to attendance by minors during catered events where the focus is not on liquor service. | LC | Dev. Services | Complete. |
| Council | 2019-03-05 | C-36-19 | THAT the Town of View Royal opt out of providing comments on the Great Canadian Casinos View Royal’s structural change application to Liquor Licence #303194 at 1708 Island Highway for the proposed lounge/bar area on level two. | LC | Dev. Services | Complete. |
| Council | 2019-03-05 | C-37-19 | THAT Great Canadian Casinos View Royal’s application for a temporary change to Liquor Licence #303194 dated February 26, 2019 for a special event to be held on April 6, 2019 at 1708 Island Highway be received. | LC | Dev. Services | Complete. |
| Council | 2019-03-05 | C-38-19 | THAT Adam Flint be appointed to the Community Development Advisory Committee from March 1, 2019 to February 28, 2021. | EB | Administration | Complete. A. Flint notified on 2019-03-06 |
| Council | 2019-03-19 | C-39-19 | THAT the 2019-2023 Financial Plan be approved in principle with the following amendments: increase to grant in aid account to $108,470 funded from Casino revenue; addition of crossing signal on Atkins Road ($20,000) funded by the developer; and addition of one West Shore RCMP constable for 2019 ($132,825) funded from taxation. AND THAT the 2019-2023 Five-Year Financial Plan bylaw be prepared for consideration at the April 2, 2019 Council meeting. | DC | Finance | Completed. Bylaw 1018 presented for readings April 2, 2019. |
| Council | 2019-03-19 | C-40-19 | THAT the funding for the addition of one constable to the West Shore RCMP staffing resources for 2019 be offset through the Police Reserve fund by 0.3%. | DC | Finance | Completed. Included in Bylaw 1018. |
| Council | 2019-03-19 | C-46-19 | THAT the Town enter into a membership agreement with South Island Prosperity Project; AND THAT the Town’s authorized signatories execute the required documentation. | SJ | Administration | Complete. Sent agreement 2019 03 20. |
| Council | 2019-03-19 | C-47-19 | THAT the Town of View Royal Council participate in the Municipal Survivor Climate Challenge. | EB | Administration | Complete. Confirmation sent to District of Highlands 2019-03-20 |
Page 66–76
Related Documents
(3)Extracted from: 2019 04 09 Committee of the Whole Agenda - Agenda - Pdf