Council Committee's FOLLOW UP ACTIONS LIST

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status
Council	2013-01-10	C-095-13	THAT staff be directed to provide a report that outlines options and implications of removing or modifying the general prohibition on parking on a boulevard.	John Rosenberg	Engineering & Parks	In progress as part of the Roads & Streets bylaw review.
Council	2017-07-03	C-026-17	THAT staff finalize the draft Public Art Policy and forward to Council for consideration of approval.	Sarah Jones; Dawn Christenson; Lindsay Chase	Administration; Finance	In progress.
Council	2018-01-09	C-006-18	THAT the recommendation from the Community Development Advisory Committee regarding the creation of a Block Party Policy be referred to staff.	Julie Crockett; Elena Bolster	Administration	In progress.
Council	2018-01-23	C-017-18	THAT Council resolution #C-95-17 be rescinded and be replaced with the following: THAT, upon receipt of written confirmation of concurrence from the owner of 494/498 Island Highway: The Town of View Royal purchase a road dedication of approximately 284.9m2 from the owner of 494/498 Island Highway for $68,407.15; the Town-initiated Zoning Bylaw amendment to establish a Floor Space Ratio for 494/498 Island Highway equivalent to the maximum buildable area available at the pre-road dedication lot size be brought forward for final reading consideration; and the Town of View Royal receive a statutory right-of-way for drainage purposes of approximately 168.5m2 from the owner of 494/498 Island Highway; AND THAT the Town's authorized signatories execute the required documentation.	Sarah Jones	Administration	In progress. Zoning Bylaw 983 rec'd 3rd reading 2017 11 07.
Council	2018-02-20	C-030-18	THAT the property owners within the St. Giles Street neighbourhood north of Trans-Canada Highway be canvassed regarding the possibility of renaming that portion of St. Giles Street.	Jeff Chow	Development Services	In progress.
Council	2018-02-20	Direction	Parks signage and branding-design –discuss with Parks, Recreation and Environment Advisory Committee	John Rosenberg; Lindsay Chase	Development Services; Engineering & Parks	Forwarded to 2019 Financial Plan.
Council	2018-03-06	C-041-18	THAT the email dated February 21, 2018 from B. Teves, 2372 Chilco Road, Re: Keeping of Chickens in the CD-16 Zone, be referred to staff for a report on options for keeping chickens in the CD-16 zone.	Lindsay Chase	Development Services	In progress.
Council	2018-03-06	C-043-18	THAT staff work with the Capital Regional District Parks staff to augment water safety at Thetis Lake Park, by piloting drone technology for detection and rescue services in 2018.	Paul Hurst	Protective Services	Not a viable initiative, cost prohibitive and not an accessible technology.
Council	2018-09-25	C-127-18	THAT the recommendation from the July 24, 2018 Parks, Recreation and Environment Advisory Committee meeting regarding a temporary park sign in Portage Park be referred to staff for options and comments.	Lindsay Chase	Development Services	In progress.
Council	2018-11-20	C-133-18	THAT Fireworks Regulation Bylaw No. 640 be reviewed in consultation with the community and the Cities of Langford and Colwood; AND THAT a report with options be subsequently provided to Council.	Paul Hurst	Protective Services	Compiling information from regional partners. Report to come forward in last quarter of 2019.
Council	2019-01-15	C-001-19	THAT the transit priority concepts in the SNC-Lavalin Inc. – BC Transit Island Highway Transit Priority Plan and Park and Ride Study of July 2018 be approved in principle as Phase 1 of the Island Highway section of the rapid transit corridor; AND THAT BC Transit undertake additional planning to ensure that the proposed improvements can be integrated into the next phase of implementation of the bus based rapid transit corridor along Island Highway; AND THAT BC Transit undertake additional planning to identify opportunities to extend the proposed transit priority lanes to more fully achieve dedicated bus lanes along the Island Highway Corridor in Phase 1; AND FURTHER THAT BC Transit undertake public engagement activities to share information and collection feedback from key stakeholders and the general public.	John Rosenberg	Engineering & Parks	BC transit has not yet had an open house in View Royal.
Council	2019-02-05	C-024-19	THAT a development cost charge waiver bylaw and a housing agreement bylaw be brought forward for consideration once an application for a development permit that includes a not-for-profit rental housing component at West Park Lane has been received; AND THAT the development cost charge exemption not exceed $7,000 per unit. Waiver presented to Council for consideration.	Lindsay Chase; John Rosenberg	Development Services; Engineering & Parks	Adoption of bylaw to be considered at a future Council meeting.
Council	2019-02-19	C-029-19	THAT the pedestrian crossing at the Helmcken Road/Watkiss Way Intersection be evaluated following the completion of the McKenzie Interchange project.	John Rosenberg	Engineering & Parks	Waiting for overpass construction to be completed.
COW	2019-03-12	Direction	Provide the recently completed “Access to Emergency Health Services” report published by the Office of the Auditor General.	Paul Hurst	Protective Services	Report reviewed. No recommendations to Council.
Council	2019-03-19	Direction	Wheelchair Accessible Parking – Letter dated February 26, 2019 from S. Cadieux and M. Stilwell – Staff to review and report back.	Paul Hurst	Protective Services	In progress as part of the streets and traffic bylaw update.
Council	2019-04-02	C-051-19	THAT the email dated March 24, 2019 from T. and P. Dunbar, Re: Residential Parking in the Six Mile/Thetis Lake Neighbourhood be referred to Bylaw staff; AND THAT the Bylaw Officer report back on residential parking in the Six Mile/Thetis Lake neighbourhood to the Committee of the Whole on April 9, 2019.	Mark Groulx	Protective Services	In progress.
Council	2019-04-02	C-053-19	THAT Not-for-Profit Rental Housing Development Cost Charge Waiver Bylaw No. 1020, 2019 be given first, second and third reading; AND THAT the Town conduct public engagement regarding the project prior to fourth reading.	John Rosenberg	Engineering & Parks	Staff waiting for Council to bring back for consideration.
Council	2019-05-07	C-072-19	THAT the Town write to the Lax Kw’alaams Band (formerly the Port Simpson Band) to determine whether the Lax Kw’alaams Band would like the totem pole located at Portage Inlet Linear Connector Park to be refurbished or remain as is.	Kim Anema	Administration	In progress. Currently investigating strategies and protocols elsewhere.
COW	2019-05-14	Direction	Parks and Public Spaces Bylaw - The Committee asked that a further report be prepared that includes a legal perspective, additional detail as to what other municipalities in the area are doing, and options for consideration.	Paul Hurst	Protective Services	Reporting out in last quarter 2019.
Council	2019-05-21	C-075-19	THAT a report be provided that describes costs and implications for both the Town and the housing industry to adopt the BC Step Code Program; AND THAT staff begin a consultation process toward adopting Step Code 3 by June 2020.	Paul Hurst	Protective Services	Industry consultation to take place in October. Report to be provided in December.
Council	2019-05-21	C-079-19	THAT the extension of the Residential Garbage and Organics Contract with Waste Management of Canada Incorporated for two one-year extensions, for the period of June 1, 2020 to May 31, 2022, as per the Service Fees outlined in the 2014-2020 contract, plus annual CPI adjustment, be authorized.	John Rosenberg	Engineering & Parks	Staff to issue letter to Waste Management confirming the mutual agreement for a 2 year extension.
Council	2019-06-18	C-086-19	THAT bylaw enforcement for vehicles owned by residents of the Chilco/Nursery Hill area be suspended at both the Thetis Lake overflow parking lot (80 Atkins Road) and Chilco Road; AND THAT staff report back with options including: an amendment to Streets and Traffic Regulations Bylaw No 609 to modify the	Paul Hurst; Mark Groulx	Protective Services	Meeting with the Director of Engineering. Report to follow with options.
Council	2019-06-18	C-087-19	THAT staff prepare a draft amendment bylaw to Election Procedures Bylaw No. 989, 2018 to describe election signage requirements and limitations on the use of the Town’s logo.	Sarah Jones; Elena Bolster	Administration	In progress.
Council	2019-06-18	C-090-19	THAT staff continue to gather information on different approaches to RFP processes for non-medicinal cannabis retail sales, including the City of Langford.	James Davison	Development Services	In progress.
Council	2019-06-18	C-091-19	THAT staff undertake a comprehensive review of parking regulations (both cash-in-lieu provisions and general parking) with the intention of better meeting the Town's parking needs now and into the future.	James Davison	Development Services	In progress.
Council	2019-06-18	C-092-19	THAT staff be authorized to continue to cost share the Yard and Garden Waste contract with the Township of Esquimalt until December 31, 2021.	John Rosenberg	Engineering & Parks	Staff are waiting for Esquimalt to confirm contract extension.
Council	2019-07-02	C-095-19	THAT the Town invite Capital Regional District staff to make a presentation to Council regarding amendments to the Regional Growth Strategy population projections amendment.	Elena Bolster	Administration	Complete. CRD staff invited to attend the 2019-07-16 Council meeting.
Council	2019-07-02	C-096-19	THAT the award for the Town's 2019 Hospital Pump Station Electrical Replacement Contract be awarded to E.H. Emery Electric Ltd. at a price of $138,880.00 plus GST and PST where applicable; AND THAT the Town's authorized signatories execute the required documentation.	John Rosenberg	Engineering & Parks	Complete. Letter of award sent to contractor.
Council	2019-07-02	C-099-19	THAT the email dated June 14, 2019 from A. Hliva, 1965 Burnside Road W., Re: Traffic on Burnside Road be referred to staff.	John Rosenberg	Engineering & Parks	Staff will contact resident to provide information and will install traffic counter on Burnside.
Council	2019-07-16	C-100-19	THAT the new population projections from the Capital Regional District which will amend the 2018 Regional Growth strategy by replacing Table 1: Population, Dwelling Unit and Employment Projections be accepted.	Lindsay Chase	Development Services	Complete.
Council	2019-07-16	C-101-19	THAT the award for the Town's 2019 Beaumont Drain Replacement Contract to Ramida Enterprises Ltd. at a price of $106,140.73 plus GST that includes both parts A and B of the tendered project be approved; AND THAT the Town's authorized signatories execute the required documentation.	Darryl Woodley	Engineering & Parks	Complete. Contract has been awarded.
Council	2019-07-16	C-102-19	THAT the Annual Report for the year ended December 31, 2018 be adopted.	Jennifer Cochrane	Administration	Complete. Annual Report was adopted July 16, 2019.
Council	2019-07-16	C-103-19	THAT the Town write to the Vancouver Island Health Authority and the Ministry of Transportation and Infrastructure requesting that homeless encampments located, respectively, to the east of the Watkiss Way and hospital Way intersection in the District of Saanich and near the Colwood interchange be disbanded.	Jennifer Cochrane	Administration	Complete.
Council	2019-07-16	C-104-19	THAT the draft Disposition of Assets Policy no. 1600-023 be approved.	Julie Crockett	Administration	Complete.
Council	2019-07-16	C-105-19	THAT the Town of View Royal work with other interested municipalities in the region to seek Provincial government support for a deer management program.	Elena Bolster	Administration	Complete. Information sent to Township of Esquimalt on 2019-07-10 in order for a joint letter to be sent out.
Council	2019-07-16	C-106-19	THAT the draft Community Amenity Contribution Policy be adopted.	Julie Crockett	Administration	Complete.
Council	2019-07-16	C-107-19	THAT staff report back to Council on the idea of re-establishing an advisory design panel.	Lindsay Chase	Development Services	Complete.
Council	2019-07-16	C-108-19	THAT staff report back on form and character development permit guidelines in general and any strengthening of Council's authority permitted under the legislation.	Lindsay Chase	Development Services	Complete. DP Guidelines will be reviewed with OCP Review starting in 2020.
Council	2019-07-16	C-109-19	THAT staff report back on the possibility of requiring 10% affordable housing units in all new multi-family developments.	Lindsay Chase	Development Services	In progress.
Council	2019-07-16	C-110-19	THAT staff report back on ideas for the provision of health services space primarily in the Hospital precinct but also throughout the municipality.	Lindsay Chase	Development Services	The topic of commercial land uses will be explored more generally in the Land Economic Analysis to be completed this year.
Council	2019-07-16	C-111-19	THAT the Town provide a $500.00 grant in aid to the Geronimo Canoe Club.	Dawn Christenson; Sarah Morgan	Finance	Complete. Paid cheq#5401 Aug 2, 2019
Council	2019-07-16	C-112-19	THAT Katy Fabris be appointed to the Community Development Advisory Committee from July 16, 2019 to February 28, 2021	Elena Bolster	Administration	Complete. K. Fabris notified on 2019-07-17.
Council	2019-09-03	C-113-19	THAT MNP LLP be appointed as external auditors for View Royal for fiscal years 2019 through 2023 (inclusive); AND THAT staff be authorized to execute a contract with MNP LLP for the provision of financial audit services for a total of $112,875 (exclusive of taxes) for the five-year term of the agreement.	Dawn Christenson	Finance	Complete. MNP notified.
Council	2019-09-03	C-114-19	THAT the Town write to the British Columbia Utilities Commission with a copy to the Capital Regional District expressing concern regarding the impact to municipal independence and request that the Town be kept apprised of the outcome as the inquiry proceeds.	Elena Bolster	Administration	Complete. Letter sent out to BCUC and CRD on 2019-09-05.
Council	2019-09-03	C-115-19	THAT the Town of View Royal supports in principle the location of a passenger ferry terminal on the Royal Bay waterfront in the City of Colwood and a passenger ferry terminal in the City of Victoria, subject to further studies regarding potential impact to the shoreline and capacity of transportation infrastructure.	Elena Bolster	Administration	Complete. Letter sent out on 2019-09-05.
Council	2019-09-03	C-116-19	THAT the Mayor write to the Greater Victoria School District Board of Education stating the Town is aware of the importance of the Greater Victoria Crossing Guard Program and request a meeting with the stakeholders to discuss how to move forward with the the Greater Victoria Crossing Guard Program.	Jennifer Cochrane	Administration	Complete.
COW	2019-09-10	Direction	Report required regarding RCMP reserves including population growths, RCMP member growth and taxable inventory	Dawn Christenson	Finance	Scheduled for November COW meeting.
Council	2019-09-17	C-117-19	THAT Development Variance Permit No. 2019/03 for 29 Brigadoon Place be approved; AND THAT Development Variance Permit No. 2019/03 include the following variances: 1. variance to Section 5.14 of Subdivision and Development Bylaw No. 985, 2017 to not require that power services be provided, located and constructed underground; 2. variance to Section 5.16 of Subdivision and Development Bylaw No. 985, 2017 to not require that telecommunication services be provided, located and constructed underground; and 3. variance to Section 4.6.4 of Zoning Bylaw No. 900, 2014 to permit the siting of a heat pump in the front yard. AND FURTHER THAT Development Variance Permit No. 2019/03 include the following conditions: 1. installation of a concrete fence on the property line between the houses at 29 and 35 Bridgadoon Place; and 2. installation of additional sound attenuating screening around the heat pump in the front yard.	Jeff Chow	Development Services	Complete.
Council	2019-09-17	C-118-19	THAT the Mayor write to the Minister of Transportation and Infrastructure to reject the imposed siting of a BC Transit handyDART facility at 2401 Burnside Road W. However, if the Province is going to over-ride the expressed wishes of View Royal residents and Council, it should not proceed until such time as the following issues are addressed by the Ministry of Transportation and Infrastructure and BC Transit in consultation with Town staff to the Town's satisfaction: noise; tree retention and landscaping; site concept; form and character; compliance with Contaminated Sites Regulation; community consultation; traffic/transportation and circulation; on-site parking; environmental impacts on Craigflower Creek and compliance with Riparian Areas Regulation; air quality as a result of diesel emissions; servicing and infrastructure needs, including frontage improvements; Community Amenity Contributions; transit improvements in the Chilco area; annual grant in lieu of taxes; and membership on the Victoria Regional Transit Commission.	Sarah Jones	Administration	Complete.
Council	2019-09-17	C-119-19	THAT the Union of British Columbia Municipalities be contacted to discuss various options that a local government may take in the face of imposed siting of a Provincial facility.	Kim Anema	Administration	Complete.
Council	2019-09-17	C-120-19	THAT the proposed 2020-2024 Financial Planning Calendar be approved.	Dawn Christenson	Finance	Complete. Council calendars updated for special meeting dates.
Council	2019-09-17	C-121-19	THAT prior staff reports regarding heritage be provided to a future Committee of the Whole meeting.	Lindsay Chase	Development Services	In progress.
Council	2019-09-17	C-122-19	THAT the investigation into a potential pilot energy refit program be referred to staff.	Dawn Christenson; Paul Hurst	Finance; Protective Services	In progress.
Council	2019-09-17	C-123-19	THAT the "residential parking permit zone" provision not be included in draft Streets Bylaw No. 980, 2019; AND THAT a provision be made to permit the use of skateboards, push scooters, strider bikes, rollerskates, and in-line skates on sidewalks in draft Streets Bylaw No. 980, 2019; AND THAT the boulevard parking provisions proposed in draft Streets Bylaw No. 980, 2019 regarding: minimum shoulder width of 2.5m; minimum clearance of 6.0m on the roadway; and maximum encroachment into a roadway 30cm be utilized; AND THAT the Town's current Bylaw Enforcement Policy be followed with respect to existing non-permitted boulevard encroachments/improvements; AND THAT proposed Streets Bylaw No. 980, 2019 be forwarded to the Community Development Advisory Committee for information; AND FURTHER THAT a public information open house be held on Monday, October 7, 2019.	Sarah Jones	Administration	CDAC reviewed 2019 09 24; Open house set for 2019 10 07.
Council	2019-09-17	C-124-19	THAT the email dated September 6, 2019 from K. Buchanan, 2380 Chilco Road, Re: Boulevard Trees be referred to staff.	John Rosenberg	Engineering & Parks	Complete. Engineering has responded to email.
Council	2019-10-01	C-125-19	THAT the request for $20,718.00 of financial assistance for the relocation of a fire hydrant at the New Road Therapeutic Recovery Community (94 Talcott Road) be referred to the 2020 budget deliberations.	Dawn Christenson	Finance	Will be included grant-in-aid discussion in February 2020.

Council Committee's FOLLOW UP ACTIONS LIST

Council Committee's Follow Up Actions List

Related Documents