TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

COMMITTEE OF THE WHOLE MEETING

TUESDAY, JUNE 14, 2016 @ 3:30 pm

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Screech)

2. APPROVAL OF AGENDA
   (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
   (motion to adopt)

   a) Minutes of the Committee of the Whole meeting held May 10, 2016............................................. Pg. 1-8

4. PETITIONS & DELEGATIONS

   a) D. Wall, Project Leader, Urban Systems/Circle Square Solutions Project Team, Re: Capital Integrated Governance and Services Initiative ........................................ Pg. 9-18

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

    6.1.1 **Chair’s Report**
   
    6.1.2 **Business Arising from Previous Minutes**
   
    6.1.3 **Reports**
   
        **STAFF REPORTS**
   
        a) West Shore RCMP Quarterly Mayor’s Report – January 1 – March 31, 2016 ...................................................................................................... Pg. 19-30
   
    6.1.4 **New Business**
   

   6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair

    6.2.1 **Chair’s Report**
   
    6.2.2 **Business Arising from Previous Minutes**
   
    6.2.3 **Reports**
   
        **STAFF REPORTS**
   
        a) **Capital Project Update**
   
            1. Report dated June 9, 2016 from the Senior Accountant ........................... Pg. 31-32
   
            **Staff Recommendation:**
            THAT the report dated June 9, 2016 from the Senior Accountant titled “Capital Project Update” be received for information.
   
        b) **Casino Revenue – 2016 – 1st Quarter**
   
            1. Report dated May 20, 2016 from the Director of Finance ......................... Pg. 33
   
            **Staff Recommendation:**
            THAT the report dated May 20, 2016 from the Director of Finance titled “Casino Revenue – 2016 – 1st Quarter” be received for information.
   
        c) **Review of Reserve Funds and Surplus**
   
            1. Report dated June 9, 2016 from the Director of Finance ..................... Pg. 34-71
   
            **Staff Recommendation:**
            THAT the Committee recommend that Council establish the following three reserve funds: Reserve for Future Expenditures, Capital Renewal Reserve and Parks Improvement Reserve;
   
            AND THAT the Committee recommend that Council approve the Reserve and Surplus Policy;
   
            AND FURTHER THAT the Committee recommend that Council approve Appendix A of the Reserve and Surplus Policy.
   
        d) **Chief Administrative Officer Update**
   
            1. Report dated June 9, 2016 from the Chief Administrative Officer ............. Pg. 72-76
   
            **Staff Recommendation:**
            THAT the report dated June 9, 2016 from the Chief Administrative Officer titled “CAO Update” be received for information.
   
        **OTHER REPORTS**
   
    6.2.4 **New Business**
   
        a) Community Development Advisory Committee – Items for 2016 – Councillor Rast
   

7. CORRESPONDENCE

   a) Letter dated April 25, 2016 from J. Lawlor, Executive Director, WestShore Chamber of Commerce, Re: Potential 2016 Funding for the WestShore Chamber of Commerce ................ Pg. 77-78

8. CLOSED MEETING RESOLUTION

EVENING BREAK

8.1 CALL MEETING TO ORDER (Mayor Screech)

8.2 PETITIONS & DELEGATIONS

8.3 PUBLIC PARTICIPATION

9. BUSINESS ITEMS

   9.1 PARKS, RECREATION, ENVIRONMENT – Councillor Rogers, Chair

    9.1.1 **Chair’s Report**
   
    9.1.2 **Business Arising from Previous Minutes**
   
    9.1.3 **Reports**
   
        **STAFF REPORTS**
        **COMMITTEE REPORTS**
        **OTHER REPORTS**
   
    9.1.4 **New Business**
   
    9.1.5 **Correspondence**
   

   9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair

    9.2.1 **Chair’s Report**
   
    9.2.2 **Business Arising from Previous Minutes**
   
    9.2.3 **Reports**
   
        **STAFF REPORTS**
   
        a) **Development Variance Permit No. 2016/07 – 14 Jedburgh Road**
   
            1. Report dated June 6, 2016 from the Planner ............................................... Pg. 82-87
   
            **Staff Recommendation:**
            THAT the report dated June 6, 2016 from the Planner titled “Development Variance Permit No. 2016/07 – 14 Jedburgh Road” be received for information.
   
        b) **Form and Character Development Permit with Variances No. 2016/02 – 301 Nursery Hill Drive – “Lillian Gate”**
   
            1. Report dated June 6, 2016 from the Planner ............................................. Pg. 88-126
   
            **Staff Recommendation:**
            THAT the report dated June 6, 2016 from the Planner titled “Form and Character Development Permit with Variances No. 2016/02 – 301 Nursery Hill Drive – “Lillian Gate”” be received for information.
   
        c) **Development Variance Permit No. 2016/01 – Thetis Vale Phase 6 – Parking Space Length Variance**
   
            1. Report dated June 8, 2016 from the Planner....................................... Pg. 127-137
   
            **Staff Recommendation:**
            THAT the report dated June 8, 2016 from the Planner titled “Development Variance Permit No. 2016/01 – Thetis Vale Phase 6 – Parking Space Length Variance” be received for information.
   
        d) **Development Variance Permit No. 2016/08 – 2427 Chilco Road (Thetis Vale Phase 7)**
   
            1. Report dated June 8, 2016 from the Senior Planner ........................... Pg. 138-153
   
            **Staff Recommendation:**
            THAT the report dated June 8, 2016 from the Senior Planner titled “Development Variance Permit No. 2016/08 – 2427 Chilco Road (Thetis Vale Phase 7)” be received.
   
        e) **Development Permit No. 2016/05 – 1950 Watkiss Way**
   
            1. Report dated June 8, 2016 from the Senior Planner ........................... Pg. 154-196
   
            **Staff Recommendation:**
            THAT the report dated June 8, 2016 from the Senior Planner titled “Development Permit No. 2016/05 – 1950 Watkiss Way” be received.
   
        f) **Form and Character Development Permit with Variances No. 2016/06 – 280 Island Highway**
   
            1. Report dated June 6, 2016 from the Director of Development Services Pg. 197-227
   
            **Staff Recommendation:**
            THAT the report dated June 6, 2016 from the Director of Development Services titled “Form and Character Development Permit with Variances No. 2016/06 – 280 Island Highway” be received for information.
   
        g) **Form and Character Development Permit No. 2016/04 – 1499 Admirals Road – Admirals Walk**
   
            1. Report dated June 6, 2016 from the Planner....................................... Pg. 228-257
   
            **Staff Recommendation:**
            THAT the report dated June 6, 2016 from the Planner titled “Form and Character Development Permit No. 2016/04 – 1499 Admirals Road – Admirals Walk” be received for information.
   
        h) **Dark Skies Report**
   
            1. Report dated May 27, 2016 from the Director of Development Services Pg. 258-260
   
            **Staff Recommendation:**
            THAT the report dated May 27, 2016 from the Director of Development Services titled “Dark Skies Report” be received for information.
   
        i) Monthly Planning Report for May 2016 ...............................................................Pg. 261
   
        **COMMITTEE REPORTS**
   
    9.2.4 **New Business**
   
        a) Hospital Precinct – OCP Discussion – Councillor Rogers................................Pg. 262
   

   9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

    9.3.1 **Chair’s Report**
   
    9.3.2 **Business Arising from Previous Minutes**
   
    9.3.3 **Reports**
   
        **STAFF REPORTS**
        **COMMITTEE REPORTS**
   
    9.3.4 **New Business**
   
        a) Wilkinson Road – Councillor Mattson
   

10. CORRESPONDENCE

11. QUESTION PERIOD

12. MOTIONS & NOTICES OF MOTION

13. CLOSED MEETING RESOLUTION

14. TERMINATION

Next Committee of the Whole Meeting: Tuesday, July 12, 2016 at 3:30 p.m.