2016 06 14 Committee of the Whole Agenda
TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA
Meeting agenda for June 14, 2016, listing items for PROTECTIVE SERVICES, FINANCE & ADMINISTRATION, and PLANNING & DEVELOPMENT.
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MAY 10, 2016
Official record of the previous Committee of the Whole meeting, covering audits, RCMP reports, and reserve fund discussions.
PETITION & DELEGATION REQUEST FORM - Dale Wall & George Abbott
Request form for a delegation from Urban Systems/Circle Square Solutions regarding the Capital Integrated Governance and Services Initiative.
Letter from Peter Fassbender, Minister of Community, Sport and Cultural Development
Ministerial update on the progress of the Capital Integrated Services and Governance Initiative and consultant selection.
NEWS RELEASE: Consultants chosen to facilitate work on governance and service integration
Provincial news release announcing consultants selected to explore service and governance integration in the capital area.
Summary Description of Capital Integrated Services and Governance Initiative
Project overview detailing activities to establish service delivery facts and identify local government challenges.
PROJECT TEAM - CIRCLE SQUARE SOLUTIONS and URBAN SYSTEMS
Professional biographies for project leaders and advisors involved in the governance initiative.
West Shore R.C.M.P. Detachment Quarterly Mayor’s Report January 1st to March 31th, 2016
Quarterly operational report providing crime statistics and performance updates for the West Shore region.
Finance and Administration Report - CAPITAL PROJECT UPDATE
Brief update on the status of capital project expenditures and completion dates as of May 31, 2016.
2016 Capital Projects List
Tabular listing of 2016 capital projects, their GL accounts, 2016 budgets, and projected completion dates.
Finance and Administration Report - CASINO REVENUE – 2016 1st QUARTER
Financial report on casino revenue received from the Ministry of Finance for the first quarter of 2016.
Finance and Administration Report - Review of Reserve Funds and Surplus
Report recommending the creation of new reserve funds and the approval of a revised Reserve and Surplus Policy.
EXECUTIVE SUMMARY - Review of Reserve Funds and Surplus
Consultant summary identifying twelve existing reserves and recommending the elimination of five and creation of three new ones.
Draft POLICY MANUAL: Reserve and Surplus
Draft policy document defining various reserve categories and their administrative procedures.
Reserves and Surplus Policy Appendix A
Appendix table detailing the purpose, funding sources, and target levels for different reserve funds.
Target Reserve Fund Levels Table
Comparison of target minimum and optimum reserve levels with 2015 unaudited balances.
PROJECT MEMORANDUM: Review of Reserve Funds and Surplus
Detailed consultant report analyzing historical reserve activity and making comprehensive funding strategy recommendations.
CAO UPDATE REPORT
Monthly departmental status report from the CAO covering administration, finance, engineering, and protective services.
Correspondence: Potential 2016 Funding for the WestShore Chamber of Commerce
Funding request from the WestShore Chamber of Commerce detailing their services and budgetary gap.
PETITION & DELEGATION REQUEST FORM - Neil Mayers
Request form for a delegation from Volunteer View Royal regarding social media outreach and work at Victoria General Hospital.
INFORMATION NOTE: UPDATE ON VOLUNTEER VIEW ROYAL’S SOCIAL MEDIA OUTREACH EFFORTS
Information brief documenting the growth of the Volunteer View Royal Facebook page and website presence.
Staff Report: DEVELOPMENT VARIANCE PERMIT – 14 JEDBURGH RD
Planning report evaluating a variance request for common access roadway distance for a nine-lot subdivision.
Subject Property Map - 14 Jedburgh Rd
Zoning map identifying the subject property on Jedburgh Road.
Subject Property Orthophoto - 14 Jedburgh Rd
Aerial photograph showing the site context for the 14 Jedburgh Road application.
Applicant's Letter - Merdyn Development Group
Letter from Wayne Hopkins outlining the rationale for the variance at 14 Jedburgh Road.
Tentative Plan of Subdivision - 14 Jedburgh Road
Technical drawing showing the proposed nine-lot subdivision layout.
Staff Report: FORM AND CHARACTER DEVELOPMENT PERMIT WITH VARIANCES - 301 NURSERY HILL DR
Planning report for a 72-unit multi-family development proposal named 'Lillian Gate'.
Subject Property Map - 301 Nursery Hill
Zoning map showing the 301 Nursery Hill property adjacent to the Galloping Goose Trail.
Subject Property Orthophoto - 301 Nursery Hill Dr
Aerial imagery showing site location near Thetis Lake Regional Park.
Applicant's Statement: 301 Nursery Hill Drive
Design statement from Margaret Newell Architect outlining the vision for the multi-family development.
Architectural Design Package - Lillian Gate
Comprehensive set of architectural drawings including site plans, floor plans, elevations, and renderings for Lillian Gate.
Civil Grading & Servicing Plan - Lillian's Gate
Engineering drawing detail for site grading and utility connections.
Landscape Concept Plan - Lillian's Gate
Detailed landscape design plan showing paths, plantings, and outdoor amenities.
Budget Letter for Lillian’s Gate Project
Letter providing estimated costs for soft landscaping, hard landscaping, and irrigation.
Landscape Cost Estimate - Lillian’s Gate
Itemized breakdown of landscape construction and material costs.
Suggested Plant List - Lillian's Gate
Botanical list of trees, shrubs, and perennials intended for the site.
Site Plan of Lot C, Sections 6 and 103, Esquimalt District
Legal site survey showing existing topographic conditions and site boundaries.
DESIGN MEMO: Stormwater and Site Servicing Design Brief
Engineering brief regarding stormwater management and sanitary sewer service capacity.
Project Sustainability Checklist - 301 Nursery Hill Drive
Town's required form evaluating economic, environmental, and social sustainability features of the development.
DPA Guidelines Statement - Joe Newell Architect Inc.
Architect's compliance statement addressing Neighbourhood Mixed Use (Residential) guidelines.
Staff Report: DEVELOPMENT VARIANCE PERMIT - Thetis Vale Phase 6 – Parking Space Length Variance
Planning report evaluating a request for shortened driveway parking spaces for 14 lots.
Subject Property Map - Lund Rd Properties
Aerial map of Lund Road development phases.
Applicant's Statement - The Limona Group
Letter from Mark Johnston explaining historical parking practice confusion.
Proposed Foundation Position Lot Drawings
Survey plans for specific lots showing foundation footprints relative to setbacks.
Site Photos - Thetis Vale Driveways
Visual documentation of existing driveway lengths in Phase 5 for comparison.
Lund Rd Phase 6 Affected Lots (variances requested)
Site plan identifying the specific lots requesting variances in Phase 6.
Phase 5 properties not supporting two parking spaces Map
Technical map identifying existing properties in the previous phase that do not meet the parking requirement.
Staff Report: DEVELOPMENT VARIANCE PERMIT - 2427 Chilco Road (Thetis Vale Phase 7)
Planning report for a 36-lot subdivision requesting variances for parking length and retaining wall heights.
Attachment 1. Subject Property Location Map - Phase 7
Location map for the Thetis Vale Phase 7 development site.
Applicant's letter of rationale regarding driveway length - Phase 7
Limona Group's technical justification for parking space length variances based on topography.
Applicant's letter regarding Wall Height Rationale - Phase 7
Detailed list of proposed wall heights for Phase 7 lots due to steep site slopes.
Site Plans and Proposed Foundation Positions - Phase 7
Lot-specific layouts for Phase 7 of the Thetis Vale development.
Grading & Erosion Control Plan - Phase 7
Comprehensive engineering plan for site grading and erosion management.
Staff Report: DEVELOPMENT PERMIT 2016/05 – 1950 Watkiss Way
Planning evaluation of a development permit application for a mixed-use building near Burnside Watkiss Park.
Attachment 1. Location Map - 1950 Watkiss Way
Contextual map showing the development site on Watkiss Way.
Letter from Nicolas and Sophie Denux, Denfor Investments Inc.
Applicant's rationale for the rental apartment project, highlighting local community benefits.
Attachment 3: Site Particulars and Project Data - 1950 Watkiss Way
Statistical breakdown of unit types, floor areas, and parking variances requested.
Preliminary Site Plan - 1950 Watkiss Way
Site-wide architectural layout showing the building footprint and underground parkade access.
Architectural Floor Plans - 1950 Watkiss Way
Detailed drawings of the commercial parking, main floor, second floor, and third floor layouts.
Preliminary Elevations - 1950 Watkiss Way
Exterior facade drawings from South, North, East, and West viewpoints.
Preliminary Sections - 1950 Watkiss Way
Cross-sectional drawings showing internal building heights and site grading.
Preliminary Building Renderings - 1950 Watkiss Way
Photorealistic images of the proposed building in its street context.
Development Permit Landscape Plan - 1950 Watkiss Way
Landscape engineering plan showing plant placement and retaining walls.
Project Sustainability Checklist - 1950 Watkiss Way
Detailed sustainability evaluation for the mixed-use development at 1950 Watkiss Way.
Development Permit Area Guidelines Review - Neighbourhood Mixed Use
Regulatory review document checking project alignment with specific design character and circulation guidelines.
Development Permit Area Guidelines Review - Sensitive Terrestrial Ecosystems
Environmental review of the project's impact on nearby ecosystems and parkland.
Applicant's Statement - Alan Lowe Architect
Letter providing technical rationale for setbacks and height variances for 280 Island Highway.
Project Information and Site Drawings - 280 Island Highway
Full architectural data sheet and detailed plans for the proposed building at 280 Island Highway.
Landscape Plan - 280 Island Highway
Landscape layout showing conceptual planting and bike path integration.
Project Sustainability Checklist - 280 Island Highway
Sustainability assessment for the 280 Island Highway apartment proposal.
Staff Report: FORM AND CHARACTER DEVELOPMENT PERMIT – 1499 ADMIRALS RD – ADMIRALS WALK
Report concerning facade cosmetic upgrades and a comprehensive new signage plan for the shopping mall.
Subject Property Maps - 1499 Admirals Rd
Reference maps for the Admirals Walk shopping center property.
Letter from NAI Commercial - Admirals Walk Shopping Centre
Property manager's statement regarding planned exterior mall renovations.
Site Plan and Renovation Drawings - Admirals Walk
Architectural drawings detailing the facade renovations for multiple buildings in the mall complex.
Existing Site Photos - Admirals Walk Mall
Photographic documentation of current mall conditions prior to renovation.
Sign Plan Index and Signage Specifications
Inventory and design specifications for all commercial signage at Admirals Walk.
Staff Report: DARK SKIES REPORT
Report on the Town's current light pollution policies and response to resident complaints.
Monthly Planning Report for May 2016
Statistical summary of development applications, permits, and property info requests processed in May.
Hospital Precinct - OCP Discussion Map
Aerial map illustrating the area of interest for the Hospital Precinct OCP discussion.