Council Committee's FOLLOW UP ACTIONS LIST

Meeting	Date	Item/Ref	Topic Action	Who	Department	Comments
Council	2019-02-19	C-029-19	THAT the pedestrian crossing at the Helmcken Road/Watkiss Way Intersection be evaluated following the completion of the McKenzie Interchange project.	Ben Lubberts	Engineering & Parks	In progress. Staff have discussed with a traffic engineer now that the Mackenzie interchange is now completed from a traffic flow perspective. The cost to review the intersection and implement changes in the signaling will be approximately $8,000. Recently the development of 3 Helmcken have applied for a DP so staff have delayed the work to include the intersection as part of the DP process for 3 Helmcken.
COW	2019-05-14	Direction	Parks and Public Spaces Bylaw - The Committee asked that a further report be prepared that includes a legal perspective, additional detail as to what other municipalities in the area are doing, and options for consideration.	Paul Hurst	Protective Services	Complete.
Council	2019-06-18	C-087-19	THAT staff prepare a draft amendment bylaw to Election Procedures Bylaw No. 989, 2018 to describe election signage requirements and limitations on the use of the Town’s logo.	Sarah Jones; Elena Bolster	Administration	In progress. Report with options provided to Feb. 2021 Committee of the Whole meeting. Follow-up report with associated draft bylaw, including proposed sign zones and confirmation around protection of Town's logo, anticipated to be on the April 2022 CoW agenda.
Council	2019-07-16	C-109-19	THAT staff report back on the possibility of requiring 10% affordable housing units in all new multi-family developments.	Lindsay Chase	Development Services	Compete. This item was addressed with the recent review of the Community Amenity Policy.
Council	2019-07-16	C-110-19	THAT staff report back on ideas for the provision of health services space primarily in the Hospital precinct but also throughout the municipality.	Lindsay Chase	Development Services	Complete. Land Economics study suggests medical as a stand alone use is not viable. Significant constraint for many uses are the current parking requirements. Medical offices have a high parking demand (A GP can see 7 or more patients in an hour). Staff will continue to explore this use, and suggest that minor updates to existing commercial zones to allow for medical offices may be warranted.
Council	2019-09-17	C-122-19	THAT the investigation into a potential pilot energy refit program be referred to staff.	Lindsay Chase	Development Services	Complete. The Town is participating in a top up program for oil furnace to heat pump conversion.
Council	2020-02-18	C-25-20	THAT staff investigate ride-hailing coming to the region and prepare a report that includes related bylaw implications, intermunicipal cooperation and financial incentives for environmental considerations and accessibility provisions.	Laura Busby; Jim Henly	Protective Services	In progress. Bylaw department will assume this report and present in Q2 to Council.
Council	2020-03-03	C-37-20	THAT the Town of View Royal enter into the December 3, 2019 Licence of Occupation Agreement with the BC Transportation Financing Authority substantially in the form attached to the March 3, 2020 In-Camera Council agenda; AND THAT the Town’s authorized signatories execute this agreement.	Kim Anema	Administration	Complete. Signed agreement November 2021
Council	2020-05-19	C-64-20	THAT the email dated May 14, 2020 from A. Evans, Program Manager, Greater Victoria Green Team, Re: Greater Victoria Green Team Update, Proposal and Report be referred to staff.	Ben Lubberts	Engineering & Parks	In progress, contract being reviewed.
Council	2020-10-06	C-104-20	THAT the Town adopt a policy that bans the use of anticoagulant rodenticides municipal properties; AND THAT staff communicate to residents and businesses the harmful impacts of anticoagulant rodenticides and the availability of ecologically sustainable alternatives; AND THAT, with a view to increasing protection for wildlife, a letter be sent to the Minister of Environment and Climate Change Strategy requesting a Province wide ban on the use of anticoagulant rodenticides; AND FURTHER THAT the Town use humane practices for pest control on municipal properties.	Sarah Jones; Jennifer Cochrane; John Rosenberg	Administration; Engineering & Parks	Complete. Letter from Mayor Screech sent Nov. 30, 2020. Effective July 21, 2021, Province banned sale and use of second-generation anticoagulant rodenticides for 18 months. Town of View Royal operational policy in place and web content for public available.
Council	2020-11-03	C-116-20	THAT staff work with the developer of 9 Erskine Lane, the Capital Regional District (CRD) and the owner of 2 Hospital Way to install a gravel trail over the CRD property that bisects 9 Erskine Lane and is a right-of-way over 2 Hospital Way.	Lindsay Chase	Development Services	In progress. Met with owners reps from 2 Hospital Way. Meeting with CRD on Feb 12 to understand what mechanism might be used. Research indicates this a SRW for both CRD and Fortis. Owners of Hospital Way site are considering future of site and they are not able to consider SRW until that assessment is complete.
Council	2021-02-16	C-18-21	THAT due to the potential increase in pedestrian and vehicle traffic from the Shoreline School expansion, staff ask ICBC to undertake a safety audit at the intersection of Shoreline Drive and Island Highway; AND THAT a traffic study be completed for the intersection of Shoreline Drive and Island Highway.	Ben Lubberts	Engineering & Parks	In progress. Staff have started the process by engaging a traffic engineer to review the process. Traffic volumes will be collected September 2021 when school is back in session. Draft report is being reviewed by staff.
Council	2021-03-02	C-22-21	THAT the application for the 2021 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Operations Centre Grant be approved; AND THAT, once notification of funding approval has been received from UBCM, staff bring forward a report to Council.	Troy D. Mollin	Protective Services	Complete. Approved and funds received.
Council	2021-03-02	C-23-21	THAT the application for the 2021 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Social Services Grant be approved; AND THAT, once notification of funding approval has been received from UBCM, staff bring forward a report to Council.	Troy D. Mollin	Protective Services	Complete. ESS grant for 2021 was approved by UBCM. Items identified in grant application have been purchased.
Council	2021-03-16	C-26-21	THAT the remaining building permit fees, totaling $18,000, for the Scottish Cultural Centre to be constructed at 1801 Admirals Road be recorded as paid on behalf of the Victoria Highland Games Association and be recorded as a grant in aid; AND THAT the Town of View Royal enter into an agreement with the Victoria Highland Games Association that will facilitate the Town’s use of the Scottish Cultural Centre, once completed, for a predetermined number of hours at a substantially reduced rate.	Dawn Christenson; Sarah Jones	Administration; Finance	In progress. Grant in aid applied to building permit fees; legal agreement to be prepared closer to building occupancy.
Council	2021-04-06	C-44-21	THAT, pending final details, the Town of View Royal agrees in principle to participate in the District of Saanich’s Speed Reduction Pilot Project.	Ben Lubberts	Engineering & Parks	Implementation has not started yet.
Council	2021-04-06	C-45-21	THAT staff prepare a report regarding a bylaw to regulate the provision of checkout bags and that includes a public outreach component, based upon the Township of Esquimalt’s and other examples.	Sarah Jones	Administration	Complete. Checkout Bag Regulation Bylaw No. 1987, 2022 adopted March 1, 2022. Information packages mailed to pertinent businesses in late March 2022. Promotional public campaign/information on Town's social media platforms for lead up to Earth Day (April 22, 2022). A standalone page of information created and placed on website.
Council	2021-05-18	C-60-21	THAT Thetis Lake Park Emergency Response Services Cost Recovery Bylaw No. 1073, 2021 be referred back to staff to gather input from Capital Regional District and seek clarification on Section 2.0 provisions including applicability to only Thetis Lake park; retention of alcohol and drug references; evidentiary requirements; determination of one metre jump or dive height; and the ability to collect the user fee.	Paul Hurst	Protective Services	Complete. Bylaw was rejected by Council in 2021. CRD approved additional funding for improved Parks and Bylaw patrols for Thetis lake Park in the summer months.
Council	2021-06-01	C-67-21	THAT the Parks, Recreation and Environment Advisory Committee’s May 25, 2021 motion PREAC-05-21 regarding the request for the Town’s Climate Action Strategy to include incentives for conversions from existing oil and natural gas heating systems to electric heat pumps along with the PREAC-04-21 motion that recommends the establishment of a $50,000 budget from which to provide $3,000 grants for households towards this purpose be referred to staff.	Lindsay Chase	Development Services	Complete. Community Climate Action strategy is in draft form and includes a number of policy directions with respect to buildings.
Council	2021-06-01	C-69-21	THAT the notice of motion regarding reducing parking requirements for new developments from Councillor Rogers be referred to staff.	Lindsay Chase	Development Services	This item has been added to Development Services work plan for 2022-23. Research will be undertaken in 2022 with reports and recommendations coming forward in 2023.
Council	2021-10-05	C-102-21	THAT the letter from the Strata Council VIS6081 regarding the request for a small playground for kids in the community be referred to staff to report back to Council regarding the feasibility for a playground in the Nursery Hill area.	Ben Lubberts	Engineering & Parks
Council	2021-10-05	C-98-21	THAT the voluntary adoption of the higher BC Energy Step Code level to encourage heat pumps in new construction be referred to the Community Climate Action Strategy.	Jeff Chow	Development Services	Complete. Incorporated into the draft Community Climate Action Strategy.
Council	2021-10-05	Direction	Allow use of unopened Game Road road allowance for egress to residents of 14 Erskine Lane during the construction period for 5 Erskine Lane only of other properties on Erskine Lane	Lindsay Chase; Paul Hurst	Development Services; Protective Services	Complete. This access is a designated fire access. Public access is incompatible with that designation.
Council	2021-10-19	C-106-21	THAT a report be provided to Council on: a.)the possibility of the Town cost sharing on a 50/50 basis with the Gibraltar Bay Strata: i.the ongoing maintenance and repair costs for the walkway, handrail, and gazebo; ii.the installation and ongoing servicing of a garbage receptacle at the Palmer Station entrance to the common waterfront property; iii.the replacement of the gazebo in 2029; and iv.the Town’s insurance requirements, if any.	Sarah Jones	Administration	In progress. Pulling cost estimate information from Engineering Dept. and undertaking additional research.
Council	2021-10-19	C-107-21	THAT Development Variance Permit No. 2021/03 be approved as per the report dated October 14, 2021 from the Senior Planner titled “Development Variance Permit No. 2021/03 – 373 Island Highway”; AND THAT Development Variance Permit No. 2021/03 include the following variance: •Variance to the definition of “grade” within Section 2 of the Zoning Bylaw No. 900, 2014 as follows: from: “the weighted average of the existing grade or finished grade, whichever is lower, immediately adjoining or immediately below each exterior wall of a building, except: localized natural depressions, localized depressions no wider than 10m for vehicle entrances, or localized depressions no wider than 5m for pedestrian entrances” to: “13.53m geodetic or finished grade, whichever is lower”.	Jeff Chow	Development Services	Complete.
Council	2021-10-19	C-108-21	THAT Soil Removal Permit No. 2021/01 be approved as per the report dated October 12, 2021 from the Community Planner titled “9 Erskine Lane – Soil Removal”.	Lindsay Chase	Development Services	Permit drafted, developer is working on getting the letter of credit to Finance. Lindsay Chase to issue permit once Finance has an acceptable letter of credit.
Council	2021-10-19	C-112-21	THAT staff report at a future date on off-leash park and playground opportunities in the central and east Burnside Neighbourhood and the west Hospital Neighbourhood.	Ben Lubberts	Engineering & Parks
Council	2021-11-02	C-115-21	THAT Development Permit No. 2021/10 be approved as per the October 29, 2021 report from the Senior Planner titled “Development Permit 2021/10 – 298 Island Highway” subject to Environmental Management Act requirements; AND THAT Development Permit No. 2021/10 include variances to provisions of Zoning Bylaw No. 900, 2014 for the following: 1.variance to the percentage of total parking spaces to be small car spaces in Section 5.5.3 from 30% to 60%; and 2.variance to the number of commercial loading spaces in Section 5.10, Table 3 from two to one. AND FURTHER THAT Development Permit No. 2021/10 include the following conditions: 1.a covenant is to be registered prior to building permit issuance to secure the following: a.commercial parking spaces to be available for shared use by visitors during non-business hours b.proposed communal rooftop deck not to be used between the hours of 10:00 pm and 7:00 am to avoid any excess noise; 2.proposed encroachments are to be addressed prior to building permit issuance, at the applicant’s cost; 3.a 3 m x 3 m corner cut at the Island Highway/Helmcken Road intersection is to be dedicated as road prior to building permit issuance; 4.exterior lighting is to be “dark skies friendly”; and 5.a security deposit for onsite landscaping is to be provided prior to building permit issuance.	Jeff Chow	Development Services	Awaiting Provincial approval for permit issuance
Council	2021-11-02	C-116-21	THAT a policy relating to the documentation used for receipt of electronic property tax payments vis a vis the penalty date be prepared in advance of the 2022 property tax season.	Dawn Christenson	Finance	In progress. Report scheduled for May 3 Council meeting coincident with consideration of tax rates bylaw.
Council	2021-11-02	C-118-21	THAT the Town of View Royal accept the offer from BC Transit to complete their optional pricing package included in their early works tender for the Park Area to be held under licence of occupation with the Ministry of Transportation and Infrastructure at a cost not to exceed $55,000.	Kim Anema	Administration	Complete.
Council	2021-11-16	C-120-21	THAT an application be made to the 150 Time Immemorial Grant Program to complete the Hart Road Lime Kiln restoration; AND THAT, should the grant application be successful, the Town will provide 20% of the funding for the works up to $43,576.	Lindsay Chase	Development Services	Complete. The Town was not awarded a grant from this program.
Council	2021-11-16	C-123-21	THAT in response to the changes anticipated with Bill 26, a report be prepared to establish an approach with respect to public hearings for rezoning applications that are consistent with the official community plan.	Lindsay Chase	Development Services
Council	2021-11-16	C-124-21	THAT the development of a personal greenhouse gas calculator be removed from the scope of the Community Climate Action Strategy.	Jeff Chow	Development Services	Complete. Project scope has been revised.
Council	2021-11-16	C-125-21	THAT the Community Amenity Contribution Policy No. 6400-041 be amended to: •increase the Cash Amenities target rate per detached dwelling unit or lot from $5,000 to $6,000; •increase the Cash Amenities target rate or other types of residential uses from $3,500 to $4,000 per unit; and •add a new policy for 10% of the amount of Cash Amenities received to be transferred to the Capital Regional District Housing Trust Fund.	Jeff Chow; Julie Paterson	Administration; Development Services	Complete. Amended policy filed and posted on website.
Council	2021-11-16	C-126-21	THAT Council consent to the CRD adopting Bylaw No. 4468, “Capital Regional District Climate Action and Adaptation Service Establishment Bylaw, 2008, Amendment Bylaw No. 2, 2021”.	Elena Bolster	Administration	Complete. Letter sent 2021-11-17.
Council	2022-01-18	C-01-22	THAT the charging of parking fees at Town owned and operated electric vehicle charging stations be approved; AND THAT a fee of $1.00 per hour for the first three hours and $2.00 per hour thereafter be implemented; AND FURTHER THAT staff prepare a bylaw amendment to the Fees and Charges Bylaw no. 985 to reflect the newly established fees.	Ben Lubberts	Engineering & Parks
Council	2022-01-18	C-02-22	THAT Council supports in principle Pheasant Meadows Cooperative securing Canada Mortgage and Housing seed funding to investigate redevelopment opportunities at the Pheasant Meadows Cooperative property (1322 Pheasant Lane).	Elena Bolster	Administration	Complete. Letter sent on 2022-01-19.
Council	2022-01-18	C-03-22	THAT greenhouse gas reduction targets be endorsed to reduce community greenhouse gas emissions by: 1.45% from 2007 levels by 2030; and 2.100% from 2007 levels by 2050	Jeff Chow	Development Services	In progress. Incorporated into the draft Community Climate Action Strategy.
Council	2022-01-18	C-04-22	THAT the Greater Victoria Public Library (GVPL) 2022 budget and Five-Year Financial Plan be approved in principle; AND THAT the Town’s GVPL representative relay to the GVPL Board the Town’s concerns regarding the depletion of the GVPL’s reserves shown at the end of the Five-Year Financial Plan.	Elena Bolster	Administration	Complete. Letter sent on 2022-01-20.
Council	2022-01-18	C-05-22	THAT Rezoning Application No. 2021/03 – 10 Erskine Lane be referred to the Community Development Advisory Committee and the Parks, Recreation and Environment Advisory Committee.	Jeff Chow; Julie Paterson; Alex Heimburger	Development Services	Complete. Reviewed by Community Development Advisory Committee and the Parks, Recreation and Environment Advisory Committee in a joint advisory committee meeting January 25, 2022.
Council	2022-01-18	C-06-22	THAT staff report back to Council on options for snow and ice control on sidewalks, particularly on main thoroughfares	John Rosenberg	Engineering & Parks	Complete.
Council	2022-01-18	C-07-22	THAT the recommendation from the November 23, 2021 Parks, Recreation and Environment Advisory Committee meeting (PREAC-11-21) regarding removal of invasive species (ivy) from trees be referred to staff.	Ben Lubberts	Engineering & Parks
Council	2022-01-18	C-08-22	THAT a $1,000 grant-in-aid be provided to the Wounded Warrior Run BC to be funded from the grant-in-aid account.	Dawn Christenson; Sarah Morgan	Finance	Complete. In progress for upcoming payment run. Cheque 6183 issued and mailed Feb 25, 2022.
Council	2022-01-18	C-09-22	THAT the Ministry of Forest, Lands, Natural Resource Operations and Rural Development make a presentation to Council regarding the planned Lymantria Moth Eradication program.	Elena Bolster	Administration	In progress. Request for a presentation made on 01-20-22
Council	2022-01-18	C-10-22	THAT coincident with final reading of Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1083, 2022 a covenant be registered on the lands at 167, 169 and 171 Island Highway to secure the following: 1.The three lots are not to be sold independently; 2.The three lots are to be consolidated prior to building permit issuance; 3.The voluntary community amenity contribution of $4,000 per residential unit is to be provided prior to building permit issuance; and 4.Prior to building permit issuance, installation of four trees in Portage Park to the Director of Engineering’s satisfaction, along with the provision of a security deposit for maintenance/replacement to be held by the Town for a two-year period.	Jeff Chow	Development Services	In progress. Covenant being prepared to secure provision of community amenity contributions and trees.
Council	2022-01-18	C-11-22	THAT the applicant for the rezoning of 167, 169 and 171 Island Highway work with the staff on a contribution to Portage Park that will last over several years.	Jeff Chow	Development Services	In progress. Covenant being prepared to secure contribution.
Council	2022-01-18	C-12-22	THAT a public hearing for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1083, 2022 be scheduled for February 1, 2022.	Jeff Chow	Development Services	Complete. Public Hearing held February 1, 2022.
Council	2022-02-01	Direction	That the letter dated January 26, 2022 from J. Clancy, 450 View Royal Avenue be forwarded to the Director of Engineering for response regarding the possibility for construction of a sidewalk along certain sections of View Royal Avenue.	Ben Lubberts	Engineering & Parks
Council	2022-02-15	C-13-22	THAT the draft 2022 West Shore Parks and Recreation budget be approved.	Dawn Christenson	Finance	Complete. WSPR budget included in proposed 2022-2026 Financial Plan.
Council	2022-02-15	C-14-22	THAT the 2022-2026 Financial Plan include funding for one additional officer at the West Shore RCMP detachment commencing November 1, 2022.	Dawn Christenson	Finance	Complete. The proposed 2022-2026 Financial Plan includes funding for one additional officer starting November 1, 2022.
Council	2022-02-15	C-15-22	THAT the report dated February 2, 2022 from the Senior Planner titled “Draft Community Climate Action Strategy” be received for information; AND THAT the Draft Community Climate Action Strategy be forwarded to the Community Development and Parks, Recreation and Environment Advisory Committees for feedback.	Elena Bolster	Administration	Complete. Information forwarded to advisory committee secretaries for inclusion at the March advisory committee meetings.
Council	2022-02-15	C-16-22	THAT the email dated February 9, 2022 from J. McCliggott be forwarded to a future Committee of the Whole meeting.	Ben Lubberts	Engineering & Parks
Council	2022-02-15	C-17-22	THAT David Lark and Jared Melvin be appointed and Rick Baker be reappointed to the Community Development Advisory Committee from March 1, 2022 to February 29, 2024; AND THAT Linda Jeaurond and Echo Kuiack be appointed and Richard Bickel be reappointed to the Parks, Recreation and Environment Advisory Committee from March 1, 2022 to February 29, 2024.	Elena Bolster	Administration	Complete. Applicants have been notified.
Council	2022-03-01	C-18-22	THAT Development Variance Permit Application No. 2021/04 be approved as per the report dated February 23, 2022 from the Senior Planner titled “Development Variance Permit Application No. 2021/04 – 2679 Myra Place”; AND THAT Development Variance Application No. 2021/04 include the following variance: •variance to the minimum lot width requirement within Section 7.3.4 of Zoning Bylaw No. 900, 2014 from 15.0m to 6.3m.	Jeff Chow	Development Services	Complete.
Council	2022-03-01	C-19-22	THAT the application for the 2022 Union of British Columbia Municipalities’ (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Operations Centre Grant be approved.	Troy D. Mollin	Protective Services	In progress. Council approved application; waiting for approval from UBCM.
Council	2022-03-01	C-20-22	THAT, pursuant to Section 58 (1) of the Local Government Act, that Kenneth Lyle Schaalje be appointed Chief Election Officer for conducting the 2022 general local elections; AND THAT Marion Bernice Villines and Elena Bertina Bolster be appointed Deputy Chief Election Officers for the 2022 general local elections.	Elena Bolster	Administration	Complete.
Council	2022-03-01	C-21-22	THAT the 2022-2026 Financial Plan include $25,000 in 2022 for the acquisition of public artwork through a competition, funded from the Casino reserve.	Dawn Christenson	Finance	Complete. The proposed 2022-2026 Financial Plan includes the acquisition of public artwork as a non-core project.
Council	2022-03-15	C-22-22	THAT the Victoria Highland Games Association be approved for a grant in aid in the amount of $31,445.91 for the general municipal portion of the 2021 property taxes for 1801 Admirals Road.	Dawn Christenson; Sarah Morgan	Finance	In progress, pending payment processing.
Council	2022-03-15	C-23-22	THAT the following 2022 Grants in Aid be approved in accordance with Policy No. 1600-012 – Grants in Aid: •Crisis Intervention and Public Information Society of Greater Victoria – $1,000 •Greater Victoria Crossing Guards Association – $15,760 •The Bike Victoria Society – $500 •3rd Arbutus Scout Group – $630 •Peninsula Streams Society – $1,000 •Vancouver Island South Film and Media Commission – $1,500 •FED Urban Agriculture Society – $750 •World Fisheries Trust – $2,000 •View Royal Reading Centre – $32,000 •Wounded Warrior Run BC – $1,000 •View Royal Climate Coalition – up to $2,000 •Victoria Sexual Assault Centre - $2,000 AND THAT the 2022-2026 Financial Plan include the total of $91,586 for grants in aid; AND FURTHER THAT an additional $10,000 be included in the 2022-2026 Financial Plan for grants in aid applications that may arise in 2022.	Dawn Christenson; Sarah Morgan	Finance	In progress, pending payment processing.
Council	2022-03-15	C-24-22	THAT the Town provide a written response to Mr. Brown’s email explaining that the Town is following the necessary legislative process regarding the BC Energy Step Code and supports a consistent regional approach.	Elena Bolster	Administration	Complete. Email sent to Mr. Brown on 2022-03-16.
Council	2022-03-15	C-25-22	THAT the Town support the Ukraine Humanitarian Crisis Appeal by donating $10,000 to the Canadian Red Cross from the grant-in-aid account.	Dawn Christenson	Finance	Complete. Payment made by credit card March 16, 2022.

Council Committee's FOLLOW UP ACTIONS LIST

Council Committee's FOLLOW UP ACTIONS LIST

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