Minutes of the Committee of the Whole meeting held April 12, 2022
Official record of the previous Committee of the Whole meeting, including discussions on RCMP reports, tax rate options, and development applications.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, APRIL 13, 2021
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Rogers
REGRETS: Councillor Mattson
PRESENT ALSO: S. Jones, Acting Chief Administrative Officer/Director of Corporate Administration D. Christenson, Director of Finance L. Chase, Director of Development Services Insp. Preston, West Shore RCMP B. Lubberts, Deputy Director of Engineering E. Bolster, Deputy Corporate Officer 4 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the agenda be amended to include item 9.1.4(a); AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held March 8, 2022
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the minutes of the Committee of the Whole meeting held March 8, 2022 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP
- 2021 Annual Year End Report
Insp. Preston reviewed the 2021 Annual Year End Report and discussed statistics, calls for service, required staffing resources, and open files within View Royal.
The Committee and Inspector discussed calls for service at the Victoria General Hospital and the length of time for these calls.
The Committee requested that the Inspector provide the Mayor and Chief Administrative Officer with the requested staffing numbers per capita to ensure all partners provide the detachment with personnel based on the same understanding.
b) Building Department Report for the Month of March 2022
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
THAT the Building Department Report for the Month of March 2022 be received. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
The Mayor indicated he has received inquiries from property owners near the intersection of Island Highway/Helmcken Road asking if the Town could address their concerns regarding water pooling on a development site in that area as it seems to be mosquito breeding location. The Director of Development Services noted that the Town wrote to the developer requesting that if there are no immediate plans for the site, that the hole where the water is pooling be filled.
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Action List – 1st Quarter
- Report dated April 7, 2022 from the Executive Assistant
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated April 7, 2022 from the Executive Assistant titled “Action List – 1st Quarter” be received for information. CARRIED
b) 2019-2022 Strategic Plan Update
- Report dated April 7, 2022 from the Executive Assistant
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the report dated April 7, 2022 from the Executive Assistant titled “2019-2022 Strategic Plan Update” be received for information. CARRIED
c) Budget Variance and Projects Update Report to March 31, 2022
- Report dated April 7, 2022 from the Manager of Accounting
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated April 7, 2022 from the Manager of Accounting titled “Budget Variance and Projects Update Report to March 31, 2022” be received for information. CARRIED
d) Citizen Budget Online Engagement Results
- Report dated April 7, 2022 from the Director of Finance
The Director of Finance reviewed the report for the Committee.
The Committee and staff discussed context, comments provided, and participation rates.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the report dated April 7, 2022 from the Director of Finance titled “Citizen Budget Online Engagement Results” be received for information. CARRIED
e) 2022-2026 Financial Plan Approval
- Report dated April 4, 2022 from the Director of Finance
The Director of Finance provided a summary of the report to the Committee.
The Committee discussed revised RCMP costs, ability for reserves to offset some of these revised costs, and the tax increase required for 2022.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
COW-11-22 THAT the Committee recommend to Council that the 2022-2026 Financial Plan be approved in principle, as amended;
AND THAT the 2022-2026 Five-Year Financial Plan bylaw be prepared for consideration at the April 19, 2022 Council meeting. CARRIED
f) 2022 Tax Rate Options
- Report dated April 4, 2022 from the Director of Finance
The Director of Finance gave a summary of the report to the Committee.
The Committee and staff discussed the six scenarios described in the report, actual tax increases, and the impact of the different scenarios to various tax classes.
The Committee asked staff to develop two additional scenarios during the break for further consideration in the evening portion of the meeting.
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich
THAT the meeting now recess at 5:12 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Rogers
REGRETS: Councillor Mattson
PRESENT ALSO: S. Jones, Acting Chief Administrative Officer/Director of Corporate Administration L. Chase, Director of Development Services D. Christenson, Director of Finance J. Chow, Senior Planner E. Bolster, Deputy Corporate Officer 3 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION PERIOD
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair – continuation from afternoon session
f) 2022 Tax Rate Options The Director of Finance provided two additional tax scenarios and sample property comparatives based on these scenarios for the Committee.
The Committee and staff discussed the impact of the different scenarios to various tax classes.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
COW-12-22 THAT the Committee recommend to Council that a tax rates bylaw be prepared for 2022 based on a 5.5% tax increase by increasing each property class’s total contribution by the same percentage, except for the tax rate multiple for the Recreation/Non-profit (Class 8) is to be set at 6.0. CARRIED
g) Advisory Committee Meetings
- Report dated April 5, 2022 from the Director of Corporate Administration
MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon
COW-13-22 THAT the Committee recommend to Council that the Advisory Committees continue to meet electronically on the Microsoft Teams meeting platform until at least December 31, 2022;
AND THAT the December 31, 2022 date for Advisory Committee electronic meetings be re-evaluated in the fall of 2022. CARRIED
h) Election Procedures Bylaw No. 989, 2018 – Proposed Amendments: Election Signs and Logo Use
- Report dated April 5, 2022 from the Director of Corporate Administration and Deputy Corporate Officer
The Director of Corporate Administration gave a summary of the report to the Committee.
The Committee and staff discussed potential additional sign zones, clarification between sign zones and areas within the zones, enforcement, and sign heights.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the report dated April 5, 2022 from the Director of Corporate Administration and Deputy Corporate Officer titled “Election Procedures Bylaw No. 989, 2018 – Proposed Amendments: Election Signs and Logo Use” be received. CARRIED
i) CAO Update
- Report dated April 7, 2022 from the Chief Administrative Officer
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated April 7, 2022 from the Chief Administrative Officer titled “CAO Update” be received for information. CARRIED
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
a) Welland Legacy Park Councillor Rogers noted that the Lifecycles Project is doing a remarkable job at Welland Legacy Park and will be holding a Fungi Workshop on April 24, 2022 at the Park. He encouraged those interested in attending the workshop to sign up via the Lifecycles Project website.
9.2 PLANNING & DEVELOPMENT – Councillor Rogers, Acting Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) 110 High Street – Rezoning Application
- Report dated April 6, 2022 from the Director of Development Services
The Director of Development Services reviewed the report for the Committee.
Mr. Banks, project architect, spoke to the Committee noting that the arborist’s report has been commissioned but not completed and the owner/occupier has already initiated neighbourhood engagement.
MOVED BY: Mayor Screech SECONDED: Councillor Lemon
THAT the report dated April 6, 2022 from the Director of Development Services titled “110 High Street – Rezoning Application” be received for information.
CARRIED
b) Development Variance Permit No. 2022/02 – 280 Island Highway
- Report dated April 6, 2022 from the Senior Planner
The Senior Planner gave a summary of the report to the Committee.
A. Lowe, project architect, discussed potential solutions and challenges associated with the installation of displaced bicycle parking stalls.
The Committee and staff discussed acceptable outcomes for the installation of the displaced bicycle parking stalls, maneuverability in the underground parkade, and the security of the proposed covered bicycle rack parking area.
MOVED BY: Mayor Screech SECONDED: Councillor Kowalewich
THAT the report dated April 6, 2022 from the Senior Planner titled “Development Variance Permit No. 2022/02 – 280 Island Highway” be received for information. CARRIED
c) Glentana Village Land Use Contract Update
- Report dated April 7, 2022 from the Senior Planner
The Senior Planner gave an update to the Committee regarding the Glentana Village Land Use Contract.
The Committee and staff discussed impact to residents, future redevelopment of the land, and zoning assurance.
MOVED BY: Mayor Screech SECONDED: Councillor Kowalewich.
THAT the report dated April 7, 2022 from the Senior Planner titled “Glentana Village Land Use Contract” be received for information. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.3.4 New Business
10. CORRESPONDENCE
11. MOTIONS & NOTICES OF MOTION
12. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon
THAT this meeting terminate. Time: 8:23 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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