MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JANUARY 11, 2022
Formal minutes from the January 11, 2022, meeting, recording decisions on tree protection bylaws, rezoning applications, and public safety reports.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, JANUARY 11, 2022
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Screech
- Councillor Kowalewich
- Councillor Lemon
- Councillor Mattson – via Microsoft Teams, arrived at 5:05 p.m.
- Councillor Rogers
PRESENT ALSO:
- S. Jones, Deputy Chief Administrative Officer/Director of Corporate Administration
- L. Chase, Director of Development Services
- J. Rosenberg, Director of Engineering
- D. Christenson, Director of Finance
- P. Hurst, Director of Protective Services
- T. Preston, Superintendent, Westshore RCMP
- E. Bolster, Deputy Corporate Officer
- 3 members of the public
- 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:32 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the agenda be approved as presented. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held December 14, 2021
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the minutes of the Committee of the Whole meeting held December 14, 2021 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP Update
Supt. Preston discussed open files, statistics, area protests, and calls for service.
The Committee and Supt. Preston discussed homeless camps, the BC Urban Mayors’ Caucus push for the Province to provide complex care housing solutions, thefts from homes, calls for service to Victoria General Hospital, COVID-19 safety measures at the detachment, and cooling/warming centres in the West Shore.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the West Shore RCMP Update be received. CARRIED
b) Public Safety Report for November – December 2021
- Report dated January 5, 2022 from the Director of Protective Services
The Director of Protective Services gave a summary of the report to the Committee.
The Committee and Director of Protective Services discussed on-going delays in response by BC Ambulance and false alarms.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated January 5, 2022 from the Director of Protective Services titled “Public Safety Report for November – December 2021” be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Budget Variance and Projects Update Report for December 31, 2021
- Report dated January 6, 2022 from the Manager of Accounting
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated January 6, 2022 from the Manager of Accounting titled “Budget Variance and Projects Update Report to December 31, 2021” be received for information. CARRIED
b) Action List Update – 4th Quarter
- Report dated January 7, 2022 from the Executive Assistant
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated January 7, 2021 from the Executive Assistant titled “Action List Update – 4th Quarter” be received for information. CARRIED
c) Strategic Plan 2019-2022 Update
- Report dated January 7, 2022 from the Executive Assistant
The Committee and staff discussed the placemaking initiative, opportunities for Council members to approach the Town’s Regional Transit Commission representative, Mayor Martin, regarding increased transit frequency during summer months to the Thetis Lake area, CleanBC heat pump rebate program uptake, and the BC Step Code in relation to the Town’s Community Climate Action greenhouse gas emissions targets.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the report dated January 7, 2022 from the Executive Assistant titled “Strategic Plan 2019-2022 Update” be received for information. CARRIED
d) CAO Report
- Report dated January 5, 2022 from the Chief Administrative Officer
The Director of Corporate Administration gave an overview of the report to the Committee.
The Committee and staff discussed collection of sewer payments, drainage at Helmcken Centennial Park, and BC Hydro’s newly installed LED lighting.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the report dated January 5, 2022 from the Chief Administrative Officer titled “CAO Report” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
a) Letter dated November 12, 2021 from A. MacKinnon, Chair, Greater Victoria Public Library Board, Re: Greater Victoria Public Library 2022 Budget and Five-Year Financial Plan
The Committee discussed their concern regarding the Plan’s depletion of reserves.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
COW-01-22 THAT the Committee recommend to Council that the Greater Victoria Public Library (GVPL) 2022 Budget and Five-Year Financial Plan be approved in principle;
AND THAT the Town’s GVPL representative relay to the GVPL Board the Town’s concern regarding the depletion of the GVPL’s reserves shown at the end of the Five-Year Financial Plan. CARRIED
Moved from the evening session to the afternoon session:
9.2 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
a) Proposed Tree Protection Bylaw No. 1069, 2022
- Report dated January 3, 2022 from the Director of Engineering and Engineering Clerk
The Director of Engineering gave a review of the report to the Committee.
The Committee and staff discussed incorporated changes, removal and protection of significant trees, replacement trees, and damage to and watering of replacement trees.
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich
THAT the meeting now recess at 5:17 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE:
- Mayor Screech
- Councillor Kowalewich
- Councillor Lemon
- Councillor Mattson – via Microsoft Teams
- Councillor Rogers
PRESENT ALSO:
- S. Jones, Deputy Chief Administrative Officer/Director of Corporate Administration
- J. Rosenberg, Director of Engineering
- L. Chase, Director of Development Services
- D. Christenson, Director of Finance
- J. Chow, Senior Planner
- J. Davison, Community Planner
- E. Bolster, Deputy Corporate Officer
- 6 members of the public
- 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION PERIOD
a) L. Jeaurond, spoke to the Committee regarding the proposed Tree Protection Bylaw No. 1069 and suggested the use of a waterbag system for replacement trees.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
Continued from the afternoon session:
a) Proposed Tree Protection Bylaw No. 1069, 2022
- Report dated January 3, 2022 from the Director of Engineering and Engineering Clerk
The Committee and Director of Engineering discussed inclusion of waterbags for replacement trees.
MOVED BY: Mayor Screech SECONDED: Councillor Kowalewich
THAT the report dated January 3, 2022 from the Director of Engineering and Engineering Clerk titled “Proposed Tree Protection Bylaw No. 1069, 2022” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Rezoning Application No. 2021/03 – 10 Erskine Lane
- Report dated January 6, 2022 from the Senior Planner
The Senior Planner gave a review of the report to the Committee.
The Committee, staff, and applicants discussed the provision of community amenities, off-site parking, incentives to minimize car use, consideration of three-bedroom units, options to minimize impact on adjacent townhouses, and neighbourhood engagement.
MOVED BY: Mayor Screech SECONDED: Councillor Kowalewich
COW-02-22 THAT the Committee recommend to Council that Rezoning Application No. 2021/03 – 10 Erskine Lane be referred to the Community Development Advisory Committee and the Parks, Recreation and Environment Advisory Committee. CARRIED
b) Rezoning Application No. 2021/02 – 5 Erskine Lane
a) Report dated January 5, 2022 from the Community Planner
The Community Planner gave a summary of the report to the Committee.
A Committee member discussed the potential of an emergency lane dedication parallel to the Galloping Goose Trail for traffic to exit onto Hospital Way though another Committee member noted the topography is quite challenging in that area. The Committee discussed density, height, and neighbourhood context.
MOVED BY: Mayor Screech SECONDED: Councillor Kowalewich
THAT the report dated January 5, 2022 from the Community Planner titled “Rezoning Application No. 2021/02 – 5 Erskine Lane” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
8.2.1 Chair’s Report
8.2.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
8.2.3 New Business
1. Sidewalk Clearing – Mayor Screech
The Director of Engineering discussed current and potential sidewalk snow removal areas in View Royal.
The Committee and staff discussed staffing challenges during the recent snow event and use of snow removal equipment.
MOVED BY: Mayor Screech SECONDED: Councillor Lemon
COW-03-22 THAT the Committee recommend to Council that staff report back to Council on options for snow removal on sidewalks, particularly on the main thoroughfares. CARRIED
10. CORRESPONDENCE
11. QUESTION PERIOD
a) M. Hankewich, 76-14 Erskine Lane, inquired about the Town’s plans for Watkiss Way between Helmcken Road and Burnside Road as well as for Erskine Lane. M. Hankewich was encouraged to contact staff to discuss the Transportation Plan and the Official Community Plan.
M. Hankewich asked about public consultation regarding the use of community amenity contributions received from Erskine Lane developments. The Mayor confirmed that the use of community amenity contributions will be discussed publicly, residents will have the opportunity to participate in these meetings and can also write in to express their ideas, and that decisions will be made in an open forum. He noted that community amenity contributions are to be used not only for the specific street where a development may be occurring, but are also for the broader community.
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 8:57 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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