2022 02 08 Committee of the Whole Agenda - Agenda - Pdf
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JANUARY 11, 2022
Formal minutes from the January 11, 2022, meeting, recording decisions on tree protection bylaws, rezoning applications, and public safety reports.
TOWN OF VIEW ROYAL PETITION & DELEGATION REQUEST FORM
A delegation request form submitted by Grant Brown and Wei Wu to present the 2022 West Shore Parks and Recreation budget.
WSPR STAFF REPORT - 2022 Budget and Requisition Request
Staff report summarizing the 2022 budget proposal for West Shore Parks & Recreation, including requisition increases and major capital projects.
2022 BUDGET - Serving the communities of COLWOOD • HIGHLANDS • LANGFORD • METCHOSIN • VIEW ROYAL
Cover page for the 2022 Budget document for West Shore Parks & Recreation.
2022-2026 FIVE YEAR FINANCIAL PLAN
A table detailing the five-year financial projections for requisitions, revenues, and operational expenses for West Shore Parks & Recreation.
BUDGET COMPARISON - 2022 Budget Comparison
Comparative analysis of the 2022 budget against actual and budgeted figures from 2020 and 2021.
2022 CAPITAL SUMMARY - 2022 Capital Budget Requests
A detailed list of proposed capital expenditures for 2022, including site maintenance, vehicle replacement, and new initiatives.
RESERVE CONTINUITY - 2021-2026 Reserve Continuity
Financial projections showing the opening balances, contributions, and expenses for Equipment Replacement and General Capital reserves.
REQUISITION REQUEST AND PER CAPITAL COST
A breakdown of the budget requisition and the resulting per capita cost for each member municipality.
CONVERTED ASSESSMENT TOTALS - 2022 Operating Budget Converted Assessments
Summary of general purpose and exempt assessment totals used to calculate requisition shares for the 2022 budget.
IMPACT TO TAXATION
A financial analysis of the requisition impact of the 2022 West Shore Parks and Recreation budget on member municipalities.
OPERATING INCOME AND SUMMARY
Detailed revenue and expense summary by category for the West Shore Parks & Recreation Society, including projections and budget comparisons.
2022-2023 FEES AND CHARGES
The proposed schedule of fees and charges for West Shore Parks & Recreation facilities and programs, effective September 1, 2022.
2022 – 2026 Financial Plan (Colwood Council – January 24, 2022)
A presentation summarizing the West Shore Parks & Recreation 5-year financial plan, capital requests, and the impact on member municipalities.
2022 West Shore Parks and Recreation Budget Presentation
Presentation slides regarding the 2022 draft budget for West Shore Parks and Recreation, outlining requisition increases and cost per capita for member municipalities.
2018 - 2021 Reported Incidents Charts
A series of charts and data tables showing the number and percentage of reported RCMP incidents by area from 2018 to 2021.
2021 and 2022 Proposed Number of Officers & Percentage of Paid Resources
Pie charts illustrating the allocation of officer numbers and funding percentages among policing jurisdictions for 2021 and proposed for 2022.
Capital Regional District Policing Agencies Comparison Table
Comparative data table for policing agencies in the Capital Regional District, including population, strength, crime rates, and total costs.
2021 Statistics - Projected Population and Caseload
Statistical table showing projected 2021 population, officer strength, and caseload per officer for West Shore municipalities.
Police Resources in British Columbia, 2020
Excerpt from a provincial report by the Ministry of Public Safety and Solicitor General detailing policing structures, services, and municipality-specific statistics for 2020.
Police Resources in British Columbia, 2020
A statistical report from the Ministry of Public Safety and Solicitor General detailing provincial police statistics, crime rates, and authorized strength in BC for 2020.
Committee of the Whole Report: Energy Step Code
A staff report from the Auxiliary Building Official providing background on the Energy Step Code and recommending its implementation for new building construction in View Royal.
Energy Step Code Presentation
A slide deck providing an overview of the Energy Step Code as a tool for energy efficiency and outlining regional initiatives for greenhouse gas reduction.
Energy Step Code Presentation
A slide deck presenting updates on the Energy Step Code, comparing current steps of neighboring local governments and outlining the regional engagement process.
2022 Building Report - January
A statistical summary of building and plumbing permits issued during the month of January 2022, including construction values and permit fees.
Finance & Administration Report: BUDGET VARIANCE AND PROJECTS UPDATE REPORT TO JANUARY 31, 2022
A report providing Council with the financial results of operations and progress on capital and non-core projects as of January 31, 2022.
Schedule A – 2022 Consolidated Budget Variance
A financial spreadsheet detailing year-to-date revenue and expenses compared to the 2022 total budget.
Schedule B – 2021 Non-core Projects
A status report of specific non-core projects from 2021, showing budget variances and estimated completion dates.
Schedule C – 2021 Capital Projects
A detailed listing of 2021 capital projects, including building improvements, information technology, and infrastructure projects.
Finance & Administration Report: Financial Plan Insights Dashboard
A report introducing a new online dashboard tool designed to help Council and the public better understand the draft 2022-2026 financial plan data.
Finance & Administration Report: CAO UPDATE
A general update from the Chief Administrative Officer covering administrative, financial, development, and engineering activities within the Town.
Planning & Development Report: Draft Community Climate Action Strategy
A report presenting the draft Community Climate Action Strategy (CCAS) and outlining greenhouse gas (GHGe) reduction targets endorsed by Council.
Attachment 1: Draft Community Climate Action Strategy
A detailed draft strategy outlining View Royal's roadmap to reduce greenhouse gas emissions, focusing on transportation, building efficiency, and waste management through 'Big Moves'.
Draft Community Climate Action Strategy - Attachment 1
A detailed strategy document outlining goals and specific actions for passenger transportation electrification, building decarbonization, and organic waste management to reduce community GHG emissions.
Appendix A. Inventory and Modelling Methodology
Technical appendix detailing the data sources, assumptions, and modeling methods used to calculate View Royal's greenhouse gas inventory and future projections.
Appendix B. Adaptation Planning – Readiness and Next Steps
An assessment of the Town's current climate adaptation readiness and a list of recommended next steps for policy and human resource development.
Draft Community Climate Action Strategy (Excerpt)
A page from the draft climate strategy focusing on next steps for technical data collection and interdepartmental collaboration for climate adaptation.
Appendix C. Staying Accountable - Monitoring and Evaluation Framework
A framework outlining primary and secondary indicators, measures of success, and reporting frequencies for the Community Climate Action Strategy.
Presentation: Community Climate Action Strategy
A presentation deck providing an overview of the Community Climate Action Strategy, including purpose, engagement results, current emissions data, and implementation 'Big Moves'.
Community Climate Action Strategy Presentation
Presentation slides summarizing council referrals and next steps for the Draft Community Climate Action Strategy.
MIXED RESIDENTIAL FORM AND CHARACTER DEVELOPMENT PERMIT 3 HELMCKEN ROAD
A staff report regarding a development permit application for a proposed 234-unit rental apartment complex at 3 Helmcken Road.
Subject Property Map 3, 5 & 9 Helmcken and 1499 Burnside Rd W
A detailed cadastral map showing the subject properties at 3, 5, and 9 Helmcken Road and 1499 Burnside Road West, as well as surrounding streets and lots.
RE: Helmcken + Burnside DP Application
A letter from dhKa architects to the Mayor and Council regarding a development permit application for a multifamily site, outlining design refinements and compliance with guidelines.
Eagles Nest 3 Helmecken Road View Royal, BC Cover Sheet
The cover sheet for the architectural plan set for the 'Eagles Nest' project, containing a site data table, drawing list, and project visualizations.
Eagles Nest - 3 Helmecken Road - Site Plan - A101
Architectural site plan for the Eagles Nest residential development project showing building footprints for Buildings 1, 2, and 3.
Eagles Nest - 3 Helmecken Road - P2 Overall Plan - A201
Overall floor plan for the P2 parking level of the Eagles Nest development, including residential parking stalls and storage areas.
Eagles Nest - 3 Helmecken Road - P1 Overall Plan - A202
Overall floor plan for the P1 parking level of the Eagles Nest development, featuring parking, bicycle storage, and electrical/mechanical rooms.
Eagles Nest - 3 Helmecken Road - L1 Overall Plan - A203
Overall floor plan for the first level (L1) of the Eagles Nest development project.
Eagles Nest - 3 Helmecken Road - L2 Overall Plan - A204
Overall floor plan for the second level (L2) of the Eagles Nest development project.
Eagles Nest - 3 Helmecken Road - L3 Overall Plan - A205
Overall floor plan for the third level (L3) of the Eagles Nest development project.
Eagles Nest - 3 Helmecken Road - L4 Overall Plan - A206
Overall floor plan for the fourth level (L4) of the Eagles Nest development project, including a rooftop amenity space.
Eagles Nest - 3 Helmecken Road - L5 Overall Plan - A207
Overall floor plan for the fifth level (L5) of the Eagles Nest development project.
Eagles Nest - 3 Helmecken Road - L6 Overall Plan - A208
Overall floor plan for the sixth level (L6) of the Eagles Nest development project.
Eagles Nest - 3 Helmecken Road - Roof Overall Plan - A209
Plan showing the overall roof layout for Buildings 1, 2, and 3 of the Eagles Nest development.
Eagles Nest - 3 Helmecken Road - BLDG 1 L1 Enlarged Plan - A221
Detailed enlarged floor plan for Building 1, Level 1 of the Eagles Nest development.
Eagles Nest - 3 Helmecken Road - BLDG 1 L2 Enlarged Plan - A222
Detailed enlarged floor plan for Building 1, Level 2 of the Eagles Nest development.
Eagles Nest - 3 Helmecken Road - BLDG 1 L3 Enlarged Plan - A223
Detailed enlarged floor plan for Building 1, Level 3 of the Eagles Nest development.
Eagles Nest - 3 Helmecken Road - BLDG 1 L4 Enlarged Plan - Drawing A224
Architectural floor plan for Level 4 of Building 1 of the 'Eagles Nest' development at 3 Helmecken Road.
Eagles Nest - 3 Helmecken Road - BLDG 1 L5 Enlarged Plan - Drawing A225
Architectural floor plan for Level 5 of Building 1 of the 'Eagles Nest' development at 3 Helmecken Road.
Eagles Nest - 3 Helmecken Road - BLDG 1 L6 Enlarged Plan - Drawing A226
Architectural floor plan for Level 6 of Building 1 of the 'Eagles Nest' development at 3 Helmecken Road.
Eagles Nest - 3 Helmecken Road - BLDG 1 Roof Enlarged Plan - Drawing A227
Architectural roof plan for Building 1 of the 'Eagles Nest' development at 3 Helmecken Road.
Eagles Nest - 3 Helmecken Road - BLDG 2 P1 & L1 Enlarged Plans - Drawing A231
Architectural plans for levels P1 and L1 of Building 2 of the 'Eagles Nest' development at 3 Helmecken Road.
Eagles Nest - 3 Helmecken Road - BLDG 2 L2 & L3 Enlarged Plans - Drawing A232
Architectural floor plans for Levels 2 and 3 of Building 2 of the 'Eagles Nest' development at 3 Helmecken Road.
Building 3 Elevations - Eagle's Nest Residences
Architectural drawing showing the north, south, east, and west elevations for Building 3 of the Eagle's Nest Residences development.
Material Palette - Eagle's Nest Residences
A visual guide and material list detailing the exterior finishes and cladding for the Eagle's Nest Residences project.
Sections - Eagle's Nest Residences
Architectural cross-sections for the buildings at 3 Helmcken Road showing underground parking and multi-level suites.
BOARD WALK DEVELOPMENT - Eagle's Nest Landscape Cover
Cover sheet for the landscape design package, including a key plan and sheet index for the Eagle's Nest development.
Tree Removal & Retention Plan
A landscape survey identifying existing trees on the site that are slated for retention, removal, or potential removal.
Landscape Materials (Sheets L1.01 - L1.04)
A set of drawings detailing the materials, paving, and structural landscape elements such as rain gardens and seating areas.
Planting Plan (Sheets L3.01 - L3.04)
Comprehensive planting plans and plant schedules specifying the species, quantity, and size of greenery for the development.
Site Plan - Eagle's Nest Residences
Engineering site plan for the proposed three-building residential complex on Helmcken Road.
Site Plan with Proposed Footprints
A detailed layout map showing the combined site area and the specific footprints of the three proposed buildings.
STORM WATER MANAGEMENT PLAN for Eagle Nest Residences
Technical report outlining the drainage conditions and the proposed strategy for managing stormwater runoff using rain gardens and detention systems.
EAGLE NEST DEVELOPMENT Traffic Impact Assessment Update
An updated traffic study assessing the impact of the proposed development on local road infrastructure and peak hour traffic volumes.
Eagle Nest Development Traffic Impact Assessment Update
A technical report assessing existing and post-development traffic conditions for a proposed 247-unit multi-family development.
APPENDIX A: SYNCHRO BACKGROUND
Technical background information on the Synchro and SimTraffic software used for modelling traffic conditions.
Microtremor Survey Memo
A geotechnical survey memo estimating depth to bedrock and seismic site classification for the proposed development.
Arborist Report: Demolition Impact Assessment & Tree Preservation Plan
Assessment of tree resources on and around the development site, including preservation strategies and impact mitigation measures.
Tree Resource Table
Detailed spreadsheet listing species, health, and structural condition of 105 individual trees.
Helmcken / Burnside Tree Resource
A detailed tree inventory spreadsheet for the Helmcken/Burnside development site, listing 94 trees with species, health, and structural conditions.
Highstreet Development Topographic Plan of Section 9 Helmcken Road
A topographic survey map showing existing site conditions, utilities, and tagged tree locations for the development area.
Eagles Nest Residences Site Plan
An architectural site plan for the proposed Eagles Nest Residences development showing building heights ranging from 3 to 6 storeys.
Tree Resource Spreadsheet Methodology and Definitions
A technical guide explaining the terms, ratings, and calculation methods used in the arborist's tree resource spreadsheet.
Tree Protection Fencing Detail
A technical specification drawing showing the required construction and dimensions for tree protection fencing during construction.
Schedule 1 - Site Disclosure Statement
A regulatory filing for the Ministry of Environment regarding the historical and current use of the development site properties.
Site Context Plan
An aerial site context plan showing the location of the proposed development relative to the surrounding road network.
Eagle Nest Development TIA and Helmcken Road Reports Peer Review - DRAFT
A peer review letter analyzing the Traffic Impact Assessment (TIA) reports prepared by Watt Consulting Group for the development.
Guidelines - Design Character Compliance
A point-by-point response document detailing how the development proposal aligns with municipal design, safety, and landscaping guidelines.
SCHEDULE "A" RELOCATION PACKAGE
A relocation benefit agreement template for tenants of Robalee Apartments, detailing financial compensation and moving expenses provided in the event of building demolition.
FORM AND CHARACTER DEVELOPMENT PERMIT - 3 Helmcken Rd
A presentation on a development permit application for 234 rental apartment units at 3 Helmcken Road, covering site data, landscaping, tree preservation, and parking requirements.
Planning & Development Report: DEVELOPMENT PERMIT APPLICATION 2021/03 – 221 ATKINS ROAD
A staff report regarding a revised two-lot residential subdivision proposal at 221 Atkins Road, evaluating its compliance with riparian area and steep slope development permit guidelines.
Attachment 1. Location Plan – 221 Atkins Road
A location map showing the subject property at 221 Atkins Road in relation to surrounding streets, the Galloping Goose Regional Trail, and Millstream Creek.
Updated Subdivision Application at 221 Atkins Road - Rationale Letter
A letter from the applicant, David McAllister, outlining the rationale for the revised two-lot subdivision plan, emphasizing its alignment with municipal policies and lack of variance requirements.
Attachment 2: Letter from David McAllister regarding 221 Atkins Road subdivision
A letter from the developer explaining environmental and social benefits of the proposed subdivision at 221 Atkins Road, including offered amenities.
Attachment 3: Neighbor Support Signatures for 221 Atkins Road subdivision
A list of signatures from residents on Atkins Road and Myra Place indicating support for the proposed subdivision at 221 Atkins Road.
Attachment 4: Proposed Subdivision Plan Of: Lot 1, Section 98, Esquimalt District, Plan 21115
A technical survey plan detailing the proposed subdivision of 221 Atkins Road into two single-family lots.
Attachment 5: Riparian Areas Protection Regulation - Qualified Environmental Professional - Assessment Report (Form 1, Sections 1 & 2)
An environmental assessment report for the 221 Atkins Road subdivision focused on protecting the riparian area of Millstream.
Figure 1: Site Overview and Riparian Assessment Area
A mapping figure showing the site context, topography, and the boundaries of the Riparian Assessment Area for 221 Atkins Road.
Figure 2: Streamside Protection & Enhancement Area (SPEA)
A map illustrating the calculated Streamside Protection & Enhancement Area (SPEA) and its various components like shade and litter fall zones.
Figure 3: Streamside Protection & Enhancement Area (SPEA) & SPEA Protection Zone (SPZ)
A detailed map showing protection zones, geotechnical setbacks, and the proposed developable area for the 221 Atkins Road project.
Attachment 5: Riparian Areas Protection Regulation - Assessment Report (Form 1, Sections 4-8)
Concluding sections of the RAPR report outlining measures to protect the SPEA, including tree protection, slope stability, and environmental monitoring.
Attachment 5: Riparian Areas Protection Regulation - Assessment Report Section 6. Photos
Supporting photographs showing current site conditions, Millstream transects, and existing topographic features.
Attachment 5: Form 1 - Riparian Areas Protection Regulation - Qualified Environmental Professional - Assessment Report
A professional assessment of the riparian area at 221 Atkins Road to ensure the development proposal meets protection standards.
Appendix A – Civil Plan (Cover Sheet)
Cover sheet for the civil plan related to the Riparian Areas Protection Regulation report.
Site Servicing and Access Conceptual Design - Drawing C101
Engineering drawing showing the proposed site servicing and access plan for 221 Atkins Road.
Appendix B – Geotechnical Report (Cover Sheet)
Cover sheet for the geotechnical documentation related to the subdivision proposal.
Geotechnical Field Review / Site Instruction - Lot 1 Stability Assessment
Analysis of slope stability for Lot 1 to determine safe building setbacks.
Slope Stability Assessment – Addendum Revision 1
Supplementary geotechnical analysis including seismic event modeling and foundation setback recommendations.
Site Plan Of: Lot 1, Section 98, Esquimalt District, Plan 21115
Survey site plan showing distances, elevations, and existing structures for the property.
Appendix C – Tree Management Plan (Cover Sheet)
Cover sheet for the arborist documentation regarding tree preservation and removals.
Tree Management Plan for Sub-division & Site Servicing - Drawing T-1
Detailed landscape map and inventory identifying trees to be retained or removed during development.
Attachment 6: Geotechnical Documentation Package
A compiled attachment repeating the geotechnical reports, setbacks sketches, and site plans for formal inclusion in the package.
Attachment 7: Site Servicing and Access Conceptual Design
Final conceptual drawing for site servicing and access as part of the development permit package.
Presentation: DEVELOPMENT PERMIT 2021/03 – 221 Atkins Road
Staff presentation slides summarizing the revised two-lot subdivision proposal and staff recommendation for information.
Planning & Development Report: DEVELOPMENT VARIANCE PERMIT APPLICATION 2021/04 – 2679 MYRA PLACE
A report regarding a proposal to vary lot width requirements from 17.5m to 6.3m to facilitate a boundary adjustment and land transfer of approximately 200m2 between 2679 and 2675 Myra Place.
Attachment 1. Aerial photo
An aerial photograph identifying the subject property at 2679 Myra Place, including the Galloping Goose Regional Trail and surrounding residences.
Attachment 2. (Strata Corporation Approval Letter)
A letter from the Strata Plan 1707 President and Treasurer confirming that 94% of strata lot owners approved the boundary adjustment between lots 10 and 11.
Presentation: DEVELOPMENT VARIANCE PERMIT 2021/04 - 2679 Myra Place
Visual presentation slides detailing the purpose, map, and recommendations for the Myra Place boundary adjustment and lot width variance.
Correspondence Re: View Royal Draft Climate Action Plan
A letter from resident Ian D. Brown providing detailed feedback and improvement suggestions for the Draft Community Climate Action Strategy.