TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JULY 12, 2022
Minutes from the previous Committee of the Whole meeting held on July 12, 2022, detailing approvals and business items.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, JULY 12, 2022
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Screech
- Councillor Kowalewich
- Councillor Mattson
- Councillor Rogers
REGRETS:
- Councillor Lemon
PRESENT ALSO:
- S. Jones, Acting Chief Administrative Officer/Director of Corporate Administration
- L. Chase, Director of Development Services
- I. Leung, Director of Engineering
- D. Christenson, Director of Finance
- J. Cochrane, Executive Assistant
1 member of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:47 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT the agenda be approved as presented. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held June 14, 2022
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT the minutes of the Committee of the Whole meeting held June 14, 2022 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Mayor Screech, Acting Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP Update
The Committee discussed the absence of costing in the April 2022 “Transforming Policing and Community Safety in British Columbia Report” as well as its lack of a “law and order” perspective valued by communities. Consultation by the Report’s authors appears to have included a broad perspective at the expense of local government interests. The Committee noted its support for the sub-regional policing model at the West Shore RCMP detachment.
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
COW-18-22 THAT the Committee recommend to Council that the Town write to the Members of the Legislative Assembly that comprised the Special Committee on Reforming the Police Act to express support for the West Shore RCMP and the sub-regional policing model at that detachment and to request that no changes be mandated to this policing model without prior engagement involving the local government participants;
AND THAT a copy of the letter be sent to the Minister of Public Safety and Solicitor General, M. Farnworth. CARRIED
b) Public Safety Report for May to June 2022
- Report dated July 6, 2022 from the Director of Protective Services
MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich
THAT the report dated July 6, 2022 from the Director of Protective Services titled "Public Safety Report for May to June 2022" be received for information. CARRIED
c) Building Department Report for the Month of June 2022
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT the Building Department Report for the Month of June 2022 be received. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Budget Variance and Projects Update Report to June 30, 2022
- Report dated July 7, 2022 from the Manager of Accounting
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT the report dated July 7, 2022 from the Manager of Accounting titled “Budget Variance and Projects Update Report to June 30, 2022” be received for information. CARRIED
b) Action List Update – 2nd Quarter
- Report dated June 29, 2022 from the Executive Assistant
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT the report dated June 29, 2022 from the Executive Assistant titled "Action List Update - 2nd Quarter" be received for information. CARRIED
c) 2019-2022 Strategic Plan Update
- Report dated June 29, 2022 from the Executive Assistant
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT the report dated June 29, 2022 from the Executive Assistant titled "2019-2022 Strategic Plan Update" be received for information. CARRIED
d) CAO Report
- Report dated July 7, 2022 from the Chief Administrative Officer
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT the report dated July 7, 2022 from the Chief Administrative Officer titled “CAO Report” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT the meeting now recess at 4:38 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE
Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE:
- Mayor Screech
- Councillor Kowalewich
- Councillor Mattson
- Councillor Rogers
REGRETS:
- Councillor Lemon
PRESENT ALSO:
- S. Jones, Acting Chief Administrative Officer/Director of Corporate Administration
- I. Leung, Director of Engineering
- L. Chase, Director of Development Services
- D. Christenson, Director of Finance
- J. Chow, Senior Planner
- S. Scory, Community Planner
- J. Cochrane, Executive Assistant
5 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION PERIOD
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report
The Chair expressed support for the regional police force and thanked all members for their service and dedication to community safety.
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Development Permit Application with Variances No. 2022/05 - 1519 Admirals Road
- Report dated July 6, 2022 from the Community Planner
The Community Planner gave a presentation to introduce the development permit with variances for the construction of an expansion to the Canadian Tire retail store.
Council and staff discussed parking requirements and future retail development of the lot.
MOVED BY: Mayor Screech SECONDED BY: Councillor Rogers
THAT the report dated July 6, 2022 from the Community Planner titled "Development Permit Application with Variances No. 2022/05 - 1519 Admirals Road" be received for information. CARRIED
b) Rezoning Application No. 2022/05 - 296 Eltham Road and 242 Helmcken Road
- Report dated July 7, 2022 from the Senior Planner
The Senior Planner introduced the rezoning proposal to rezone for multifamily residential use.
Council and staff discussed tree retention, community amenity contribution, density, traffic impact, and access and egress for the development.
MOVED BY: Mayor Screech SECONDED BY: Councillor Rogers
THAT the report dated July 7, 2022 from the Senior Planner titled "Rezoning Application No. 2022/05 - 296 Eltham Road and 242 Helmcken Road" be received for information. CARRIED
c) Bill 26 Amendment Overview
- Report dated July 6, 2022 from the Community Planner
The Community Planner gave a summary of the amendments introduced through Bill 26.
Council and staff discussed methods for public notification, public hearing requirements, and opportunities for delegation of authority.
MOVED BY: Mayor Screech SECONDED BY: Councillor Kowalewich
THAT the report dated July 6, 2022 from the Community Planner titled "Bill 26 Amendment Overview" be received for information. CARRIED
d) Rezoning Application No. 2022/04 - 335 Stewart Avenue
- Report dated July 7, 2022 from the Senior Planner
The Senior Planner introduced the proposed rezoning application to permit an addition to the existing house.
MOVED BY: Mayor Screech SECONDED BY: Councillor Rogers
THAT the report dated July 7, 2022 from the Senior Planner titled "Rezoning Application 2022/04 - 335 Stewart Avenue" be received for information. CARRIED
e) Development Variance Permit Application No. 2022/03 - 2446 Lund Road
- Report dated July 8, 2022 from the Senior Planner
The Senior Planner gave a presentation for the proposal for a rear yard setback variance to permit a patio cover.
Council and staff discussed neighbourhood consultation as well as the design and height of the structure.
MOVED BY: Mayor Screech SECONDED BY: Councillor Kowalewich
THAT the report dated July 8, 2022 from the Senior Planner titled "Development Variance Permit 2022/03 - 2446 Lund Road" be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) Pedestrian Street Lighting Project - Direct Award
- Report dated July 5, 2022 from the Director of Engineering
MOVED BY: Mayor Screech SECONDED BY: Councillor Rogers
COW-19-22 THAT the Committee recommend to Council that staff move forward with the Pedestrian Street Lighting Improvement project for both roundabouts on Helmcken Road and defer the improvements at the Chilco Road/Lund Road intersection to 2023;
AND THAT the 2022 Pedestrian Street Lighting Improvement project be awarded to Victoria Contracting & Municipal Maintenance Corporation (VCMMC) in the amount of $99,575 plus GST. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.3.4 New Business
10. CORRESPONDENCE
11. QUESTION PERIOD
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT this meeting terminate. Time: 8:52 p.m. CARRIED
MAYOR CORPORATE OFFICER
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