2022 11 08 Committee of the Whole Agenda - Agenda - Pdf
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JULY 12, 2022
Minutes from the previous Committee of the Whole meeting held on July 12, 2022, detailing approvals and business items.
PUBLIC SAFETY REPORT FOR JULY/AUGUST 2022
A report from the Director of Protective Services detailing Fire Department and Bylaw activities for July and August 2022.
PUBLIC SAFETY REPORT FOR SEPTEMBER/OCTOBER 2022
A report from the Director of Protective Services detailing Fire Department and Bylaw activities for September and October 2022.
VIEW ROYAL FIRE RESCUE MONTHLY STATISTICS 2022 - FIRE IMPACT, PREVENTION, TRAINING, VOLUNTEER
Monthly statistical breakdown of fire service activities including value of loss, inspections, and training hours.
VIEW ROYAL FIRE RESCUE MONTHLY STATISTICS 2022 - CALLS ATTENDED
A detailed table of emergency calls attended by type per month for 2022 with comparative YTD totals from previous years.
VIEW ROYAL FIRE RESCUE ANNUAL STATISTICS 2022
Comparative chart showing the number of calls by type from 2013 through 2022.
2022 Building Report July
Building permit activity summary for July 2022, including construction values and permit fees.
2022 Building Report August
Building permit activity summary for August 2022.
2022 Building Report September
Building permit activity summary for September 2022.
2022 Building Report October
Building permit activity summary for October 2022.
Vehicle Fleet Replacement Plan Update
Report detailing the long-term replacement strategy for the municipal and fire department vehicle fleet for 2023-2042.
Appendix A Current Fleet Vehicle Listing
A list and condition assessment chart for all current vehicles in the municipal fleet.
Appendix B Fleet Replacement Plan – 5-year excerpt
A 5-year financial plan (2023-2027) detailing projected vehicle replacement costs and reserve funding.
BUDGET VARIANCE AND PROJECTS UPDATE REPORT TO OCTOBER 31, 2022
Financial report on the Town's budgetary performance and project statuses as of October 31, 2022.
Schedule A – 2022 Consolidated Budget Variance
Financial table comparing YTD actuals to 2022 budget for all revenue and expense categories.
Schedule B – 2022 Non-core Projects
Status and financial tracking for specific non-core municipal projects.
Schedule C – 2022 Capital Projects
Status and financial tracking for capital projects, including infrastructure and vehicle replacements.
ADVISORY COMMITTEES - STRUCTURE
Report discussing a motion to expand the advisory committee structure and associated staff resource requirements.
Attachment "A" Town of View Royal Advisory Committee Mandates
Document defining the responsibilities of the Community Development and Parks, Recreation & Environment Advisory Committees.
Town of View Royal Advisory Committee Procedures
Procedural rules for municipal advisory committees covering appointments, meetings, and decision-making.
Attachment "B" ADVISORY COMMITTEE RESTRUCTURING
Historical report from 2016 proposing the amalgamation of the Planning and Transportation committees.
Attachment "A" (to Attachment B) Town of View Royal Advisory Committee Mandates
Original mandates for committees prior to the 2016 restructuring.
Town of View Royal Advisory Committee Procedures (2015 Version)
Previous version of the committee procedures from 2015.
Attachment "B" (to Attachment B) Redlined Town of View Royal Advisory Committee Mandates
Redlined draft showing changes to the advisory committee mandates for restructuring.
Redlined Town of View Royal Advisory Committee Procedures
Redlined draft showing procedural changes, specifically regarding quorum and membership size.
Attachment "C" (to Attachment B) Town of View Royal Advisory Committee Mandates
Clean version of proposed mandates for the two consolidated committees.
Town of View Royal Advisory Committee Procedures (Clean Version)
Clean final draft of procedural rules for the consolidated committees.
Attachment "C" ADVISORY COMMITTEES (February 2019)
2019 report reviewing committee efficacy and proposing a shift to ad hoc committees.
Attachment "D" ADVISORY COMMITTEES (April 2019)
2019 follow-up report recommending a shift to a 'select committee' structure.
ADVISORY COMMITTEES (Finance & Administration Report)
Detailed report from February 2019 evaluating committee structural and procedural options.
Town of View Royal Advisory Committee Mandates (Summary)
A single-page summary of responsibilities for the Community Development and Parks/Environment committees.
Town of View Royal Advisory Committee Procedures (Partial Sample)
Partial sample of procedural rules for committees.
Advisory Committee Mandates and Procedures - Section 4.0 Decision-making
An excerpt from the official procedures manual regarding how advisory committees make decisions, handle pecuniary interests, and formulate recommendations.
Attachment "E" Advisory Committees - Meeting Occurrences and Motions
A table tracking meeting dates, committees, agenda status, and reasons for cancellation from November 2018 to November 2022.
Finance & Administration Report: ACTION LIST UPDATE – 3rd QUARTER
A cover report providing the Committee with the updated list of resolutions made by Council that require staff action.
Council Committee's FOLLOW UP ACTIONS LIST
A multi-page table tracking the status of various Council-directed actions across departments like Engineering, Protective Services, and Administration.
Finance & Administration Report: CAO UPDATE
Monthly update from the CAO summarizing activities in Administration, Finance, Development Services, Engineering, and Protective Services.
Correspondence from Jane Devonshire, VRCC Core Team
Email from the View Royal Climate Coalition expressing support for new advisory committees.
Correspondence from Ian D. Brown Re: vehicle replacement policy
Email urging Council to prioritize electric vehicle purchases for the Town fleet, including fire trucks.
Correspondence from Kathleen Gilbert Re: committees
Email supporting the re-establishment of resident-led advisory committees.
Correspondence from Drew Coleman Re: Advisory Committees
Email expressing full support for adding advisory committees to increase community engagement.
Correspondence from Kimberlee Saladana Re: submission to Council meeting
Email emphasizing the critical role of resident-led advisory committees in community engagement.
Correspondence from Edmond Duggan Re: Support for Advisory Committees
Email voicing support for the establishment of proposed advisory committees.
Correspondence from John Rogers Re: Polly Place road end capital project
A petition and photo evidence arguing against the development of the Polly Place water access point as redundant.
Project Summary: Development of road ends
A strategic project charter detailing the plan to improve seven various road ends to facilitate public access to the water.
Staff Report: VIEW ROYAL PARK RIPARIAN IMPROVEMENTS FEDERAL FUNDING REQUEST
Engineering report seeking permission to apply for federal funding to include a wetland and salt marsh in the View Royal Park improvements.
Project Summary: View Royal Park development
Overview of the multi-year master plan implementation for View Royal Park.
View Royal Park Order of Magnitude Phases 1 and 2
A detailed cost breakdown for the initial phases of the View Royal Park Master Plan improvements.
Planning, Development & Engagement Report: REZONING APPLICATION 2022/04 – 335 STEWART AVENUE
Report on an application to rezone 335 Stewart Avenue to allow for an increase in the maximum floor area of a single-family dwelling.
Subject Property Map - 335 Stewart Ave
Cadastral map showing the location of 335 Stewart Avenue and neighboring parcels.
Subject Property Orthophoto - 335 Stewart Ave
Aerial satellite imagery showing the existing structures and vegetation at 335 Stewart Avenue.
Correspondence from Applicant Lee Critchley Re: 335 Stewart Avenue proposed addition
Letter from the project representative describing the proposed garage and living space addition at 335 Stewart Ave.
Site Photos for 335 Stewart Avenue addition
Photographic documentation of the project site, driveway, and previous excavation works at 335 Stewart Avenue.
Proposed Site Plan - 335 Stewart Avenue
Detailed technical drawing A0 showing existing buildings and the footprint of the proposed addition.
3D Renderings of Proposed Addition at 335 Stewart Avenue
Visual architectural renderings of the proposed two-story addition and its relation to the existing home.
Elevations and Floor Plans for 335 Stewart Avenue
Architectural drawings showing the height dimensions and interior layout of the proposed addition.
Bylaw Excerpt: R-1: Detached Residential (Large Lot) Zone
Text excerpt from the Town of View Royal's Detached Residential zoning regulations.
Bartlett Tree Experts: Tree Protection Plan Report
Technical report assessing the impact of proposed construction on the trees at 335 Stewart Avenue and providing preservation guidelines.
Tree Protection Plan: Appendix I - Site Map
Satellite view with numerical ID markers for trees mentioned in the arborist report.
Tree Protection Plan: Appendix II - Site Plan
Diagram showing specific locations for tree protection fencing relative to the proposed addition.
Tree Protection Plan: Appendix III – Tree Inventory Table
Data table listing species, health, size (DBH), and retention status for trees at 335 Stewart Avenue.
Tree Protection Plan: Appendix III – Photographs
Detailed photos of the significant trees and site conditions mentioned in the arborist report.
Correspondence from Christian Oscar, SOL Landscaping
Email reporting on the soil compaction and rocky nature of the site at 335 Stewart Avenue after digging a test hole.
Photographic Documentation: Hole Assessment at 335 Stewart Ave
Series of photos showing the excavation and measurements of a soil test hole at 335 Stewart Avenue.
Presentation Slides: REZONING 2022/04 - 335 Stewart Avenue
Summary slides presented to Council regarding the rezoning application to permit a house addition.
Presentation: REZONING 2022/04 - 335 Stewart Avenue
Presentation slides detailing the development concept, tree impacts, and site servicing for a proposed building addition at 335 Stewart Avenue.
Email from Brian Holowaychuk Re: 335 Stewart building an addition to the existing house on the driveway
Email from a local builder expressing support for the proposed development at 335 Stewart Avenue.
Email from Lloyd Hamel Re: 335 Stewart building an addition to the existing house on the driveway
Email from a neighbor expressing support and stating no issues with the proposed development at 335 Stewart Avenue.
Neighborhood Support Forms for REZONING APPLICATION #2022/04 - 335 STEWART AVENUE
A collection of 16 signed neighborhood support forms from local residents in favor of the building addition at 335 Stewart Avenue.
PLANNING, DEVELOPMENT & ENGAGEMENT REPORT - DEVELOPMENT VARIANCE PERMIT APPLICATION 2022/05 – 1681 ISLAND HIGHWAY
Staff report recommending receipt of information regarding a development variance permit application to replace drive-thru signage with electronic changeable copy signs at a Burger King restaurant.
Attachment 1: Location Map - 1681 Island Highway
Map identifying the subject property at 1681 Island Highway near Elements Casino and Coho Apartments.
Attachment 2: Letter from Pride Signs - Request for Sign Variance (1681 Island Highway)
Detailed letter from the sign company providing a proposal and rationale for new electronic drive-thru signage for Burger King.
Attachment 3: Site Plan - 1681 Island Highway
Architectural site plan showing the Burger King building and the locations for the new pre-order and menu boards.
Attachment 4: Sign Plans and Structural Drawings
Technical design specifications and engineering drawings for the proposed digital menu boards and order confirmation units.
Presentation: Development Variance Permit 2022/05 - 1681 Island Highway
Visual presentation summarizing the requested variances for the electronic signage project at 1681 Island Highway.
PLANNING, DEVELOPMENT & ENGAGEMENT REPORT - DEVELOPMENT PERMIT APPLICATION 2022/09 – 1681 ISLAND HIGHWAY
Staff report introducing a development permit application for external renovations including siding, parapet changes, and LED lighting for the Burger King restaurant.
Attachment 1: Location Map (DP Application)
Reference map identifying the location of the Burger King restaurant for the development permit application.
Attachment 2: Letter from Hearth Architectural - Exterior Renovations
Letter from the architect explaining the proposed 'Garden Grill' renovation scheme to refresh the restaurant's brand image.
Attachment 3: Architectural Drawings - Garden Grill Renovation Scheme
Proposed site plan, building elevations, and before/after concepts for the exterior renovation.
Attachment 4: View Royal Official Community Plan Excerpts - Part 4
Excerpts from the OCP regarding Development Permit Area guidelines for commercial form and character.
Presentation: Development Permit 2022/09 - 1681 Island Highway
Summary presentation of the proposed external modifications and design discussion for the restaurant renovation.
Public Works & Transportation Report - GLENTANA ROAD TRAFFIC CALMING REQUEST
Staff report recommending the denial of a request for an additional speed hump on Glentana Road based on collected traffic data.
Email from Jeffrey McCliggott Re: Flabbergasted!?!
Email from a resident requesting a speed hump on Glentana Road due to safety concerns for children crossing the road.
TOWN OF VIEW ROYAL - Traffic Calming Policy
Official municipal policy document outlining procedures and thresholds for implementing traffic calming measures.
Schedule 'A' - Ineligible Traffic Calming Roads
Map showing arterial and collector roads that are ineligible for traffic calming under the current policy.
COMMITTEE OF THE WHOLE REPORT - Asset Management Program Update
Informational report providing an update on the Town’s Asset Management Program and the development of a Sustainable Infrastructure Replacement Plan.
Presentation: Asset Management Program Update
Opening slide for the Asset Management Program Update presentation.
Asset Management Program Update
A presentation outlining the Town's Asset Management Program, its framework (AMBC), importance for sustainable service delivery, and current development status.
Email from Jordan Mackintosh re Noise Impact of Hwy 1
A resident request for the Town to assessment and mitigate noise impacts from Highway 1 in the Thetis Lake/Thetis Vale residential area.
Appendix: Google Maps Screenshot for 6 Casey Pl
Map showing the location of 6 Casey Pl in relation to the Trans-Canada Highway.
Email from Stephan Melancon re Noise Barrier Hwy Lund/Chilco
Correspondence from a resident inquiring about the construction of a noise barrier north and south of Highway 1 near Chilco and Lund roads.
Email from Boyd Fairbrother re Noise/Safety barrier
Resident correspondence expressing safety concerns regarding vehicle accidents on the Trans Canada Highway access ramp and requesting a concrete barrier.
Response from MoTI re Highway 1 Noise Impact
Ministry of Transportation and Infrastructure response stating that a noise wall will not be considered until a specific project meeting policy criteria is planned.
Email from Chad Holtum re Polly Place
Correspondence from residents opposing the Polly Place Road End Project on fiscal and social grounds.
Attachment: Polly Place - 2015 Detailed Rationale
A detailed rational document prepared by residents in 2015 outlining concerns regarding crime, safety, and parking at Polly Place.
Appendix: Survey Results Map - Polly Place
Hand-annotated map showing survey results for public access to Polly Place.
Letter from Lila and Ken Wohlberg re Polly Place water access
Residents expressing their opposition to marking public access at the end of Polly Place.
Letter from Dorothea Hammond re Polly Place
A resident of 40 years sharing her views against changes to Polly Place, citing concerns about transients and loss of privacy.
Public Space Survey Response - Chad Holtum
Filled survey form opposing the marking of Polly Place water access.
Town of View Royal Public Notice - Polly Place water access
Formal public notice from the Engineering Department regarding the proposal to mark shoreline access at Polly Place.
Public Space Survey Response - Amy G. Strauss
Filled survey form from Amy G. Strauss opposing the Polly Place access proposal.
Town of View Royal Public Notice - Polly Place water access (Copy 2)
Second instance of the formal public notice for Polly Place water access.
Public Space Survey Response - R. A. Cowpe
Filled survey form from R. A. Cowpe opposing marking water access at Polly Place.
Town of View Royal Public Notice - Polly Place water access (Copy 3)
Third instance of the formal public notice for Polly Place water access.
Public Space Survey Response - Anton & Lisa Dedetuk
Filled survey form from Anton & Lisa Dedetuk opposing public water access due to traffic and safety concerns.
Town of View Royal Public Notice - Polly Place water access (Copy 4)
Fourth instance of the formal public notice for Polly Place water access.
Public Space Survey Response - Hanna Cowpe
Survey response from Hanna Cowpe expressing concerns about noise and parking associated with water access.
Town of View Royal Public Notice - Polly Place water access (Copy 5)
Fifth instance of the formal public notice for Polly Place water access.
Public Space Survey Response - Gene Dumesnil
Survey response from Gene Dumesnil opposing bringing outside people into private driveways.
Town of View Royal Public Notice - Polly Place water access (Copy 6)
Sixth instance of the formal public notice for Polly Place water access.
Public Space Survey Response - Dallas Nisbet
Survey response from Dallas Nisbet opposing the marking of water access as it invites crime.
Public Space Survey Response - Bernie & Jean Nisbet
Survey response from Bernie & Jean Nisbet noting the area is too isolated and difficult for police patrolling.
Town of View Royal Public Notice - Polly Place water access (Copy 7)
Seventh instance of the formal public notice for Polly Place water access.
Public Space Survey Response - Michael G(?)nt
An incomplete or minimally filled survey form from resident Michael G(?)nt.
Town of View Royal Public Notice - Polly Place water access (Copy 8)
Eighth instance of the formal public notice for Polly Place water access.
Public Space Survey Response - Donaline Cadwallader
Survey response from Donaline Cadwallader stating that marking access is not necessary and traffic is already bad enough.
Public Space Survey Response - Joanna Haydon
Survey response from Joanna Haydon suggesting money would be better spent elsewhere as the neighborhood already knows the access points.
Town of View Royal Public Notice - Polly Place water access (Copy 9)
Ninth instance of the formal public notice for Polly Place water access.
Public Space Survey Response - Pat Sykes & Christine Fitzgerald
Survey response from Pat Sykes & Christine Fitzgerald noting local support for a useful area but opposing additional parking.
Town of View Royal Public Notice - Polly Place water access (Copy 10)
Tenth instance of the formal public notice for Polly Place water access.
Public Space Survey Response - L. Johnston
Survey response from L. Johnston noting the passage is too confined and a waste of taxpayer money to sign.
Town of View Royal Public Notice - Polly Place water access (Copy 11)
Eleventh instance of the formal public notice for Polly Place water access.
Public Space Survey Response - Duncan Haydon
Survey response from Duncan Haydon stating marking will result in vandalism and disturbances.
Town of View Royal Public Notice - Polly Place water access (Copy 12)
Twelfth instance of the formal public notice for Polly Place water access.
Public Space Survey Response - R Knodel
Survey response from R Knodel reporting issues with drugs and opposing attracting non-residents.
Town of View Royal Public Notice - Polly Place water access (Copy 13)
Thirteenth instance of the formal public notice for Polly Place water access.
Public Space Survey Response - Bruce & Barbara Scott
Survey response from Bruce & Barbara Scott stating marking signs is unnecessary for a quiet cul-de-sac.
Town of View Royal Public Notice - Polly Place water access (Copy 14)
Fourteenth instance of the formal public notice for Polly Place water access.
Public Space Survey Response - John Byrne
Survey response from John Byrne stating that immediate neighbors will not benefit from the marking.
Town of View Royal Public Notice - Polly Place water access (Copy 15)
Fifteenth instance of the formal public notice for Polly Place water access.
Public Space Survey Response - L. Blackwolf
Survey response from L. Blackwolf stating signage is not necessary as maps already exist.
Public Space Survey Response - P. Johat
Survey response from P. Johat opposing the access as it is not in the best interest of the neighborhood.
Town of View Royal Public Notice - Polly Place water access (Copy 16)
Sixteenth instance of the formal public notice for Polly Place water access.
Public Space Survey Response - Anonymous
An anonymous survey response opposing the water access marking.
Town of View Royal Public Notice - Polly Place water access (Copy 17)
Seventeenth instance of the formal public notice for Polly Place water access.
Public Space Survey Response - Libby Milan
Survey response from Libby Milan expressing concern about attraction of crime and noise.
Town of View Royal Public Notice - Polly Place water access (Copy 18)
Eighteenth instance of the formal public notice for Polly Place water access.
Public Space Survey Response - Ray Milan
Survey response from Ray Milan stating the area will become a hangout for drug smoking and constant partying.
Town of View Royal Public Notice - Polly Place water access (Copy 19)
Nineteenth instance of the formal public notice for Polly Place water access.
Email from Tony & Janice Dellaviola re Rezoning at 335 Stewart Avenue
Correspondence from residents opposing Rezoning Application 2022/04-335, citing concerns about tree removal and habitat loss.
Email from Peter Hyslop re Rezoning Application for 335 Stewart avenue
Brief resident email opposing the rezoning of 335 Stewart Avenue for the purpose of increasing square footage.
Email from Barbara Scott re Polly Place Road end
A long-time resident's email opposing further municipality spending on the Polly Place road end development.
Email from Dallas Nisbet re Polly Place Project
Email from Dallas Nisbet asking that the Polly Place motion be voted against.
Email from Gary Mathies re Rezoning at 335 Stewart Avenue
Correspondence from Gary Mathies and Bernice Garry opposing the rezoning application, detailing concerns about mature tree loss.
Email from Gary Mathies re Rezoning Application 2022/04 - Tree Protection Plan
Updated correspondence from Gary Mathies challenging the proponent's Tree Protection Plan.
Email from Jean Nisbet re Polly Place project
A brief email from a 40-year resident opposing the re-study of the Polly Place road end project.
Email from Gary Mathies re Petition for 335 Stewart Ave
Email from Gary Mathies submitting a neighbor survey/petition against the rezoning proposal.
Petition Response Form - 333 Stewart Ave
Signed resident petition form opposing rezoning at 335 Stewart Avenue.
Petition Response Form - 325 Stewart Ave
Signed petition response from Peter Hyslop opposing rezoning at 335 Stewart Avenue.
Petition Response Form - 327 Stewart Ave
Signed petition response from residents at 327 Stewart Ave opposing the rezoning application.
Petition Response Form - 319 Stewart Ave
Signed petition response from residents at 319 Stewart Ave opposing the rezoning application.
Petition Response Form - 304 Stewart Ave
Signed petition response from Amy McCoey opposing the rezoning application.
Petition Response Form - 302 Stewart Ave
Signed petition response from residents at 302 Stewart Ave opposing the rezoning application.
Petition Response Form - 291 View Royal Ave
Signed petition response from residents at 291 View Royal Ave opposing the rezoning application.
Petition Response Form - 285 Pallisier Ave
Signed petition response from residents at 285 Pallisier Ave opposing the rezoning application.
Petition Response Form - 282 Pallisier Ave
Signed petition response from Janet Darby opposing the rezoning application.