Council Committee's FOLLOW UP ACTIONS LIST

Body	Meeting Date	Action No.	Action Description	Staff	Department	Status
Council	2022-01-18	C-10-22	THAT coincident with final reading of Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1083, 2022 a covenant be registered on the lands at 167, 169 and 171 Island Highway to secure the following: 1. The three lots are not to be sold independently; 2. The three lots are to be consolidated prior to building permit issuance; 3. The voluntary community amenity contribution of $4,000 per residential unit is to be provided prior to building permit issuance; and 4. Prior to building permit issuance, installation of four trees in Portage Park to the Director of Engineering’s satisfaction, along with the provision of a security deposit for maintenance/replacement to be held by the Town for a two-year period.	Jeff Chow	Development Services	Complete. Covenant CA9870851 registered to secure provision of community amenity contributions and trees.
Council	2022-01-18	C-11-22	THAT the applicant for the rezoning of 167, 169 and 171 Island Highway work with the staff on a contribution to Portage Park that will last over several years.	Jeff Chow	Development Services	Complete. Covenant CA9870851 registered to secure contribution.
Council	2022-02-01	Direction	That the letter dated January 26, 2022 from J. Clancy, 450 View Royal Avenue be forwarded to the Director of Engineering for response regarding the possibility for construction of a sidewalk along certain sections of View Royal Avenue.	Ivan Leung	Engineering & Parks	This will be informed upon completion of the Town's Active Transportation Network Plan. Staff will respond back to the requester.
Council	2022-02-15	C-16-22	THAT the email dated February 9, 2022 from J. McCliggott be forwarded to a future Committee of the Whole meeting.	Ivan Leung	Engineering & Parks	Staff are reviewing the request for speed humps on Glentana Rd.
Council	2022-03-01	C-19-22	THAT the application for the 2022 Union of British Columbia Municipalities’ (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Operations Centre Grant be approved.	Troy D. Mollin	Protective Services	In progress. Council approved application; waiting for approval from UBCM.
Council	2022-03-15	C-22-22	THAT the Victoria Highland Games Association be approved for a grant in aid in the amount of $31,445.91 for the general municipal portion of the 2021 property taxes for 1801 Admirals Road.	Dawn Christenson; Sarah Morgan	Finance	Complete. Paid via electronic transfer April 27, 2022.
Council	2022-03-15	C-23-22	THAT the following 2022 Grants in Aid be approved in accordance with Policy No. 1600-012 – Grants in Aid: • Crisis Intervention and Public Information Society of Greater Victoria – $1,000 • Greater Victoria Crossing Guards Association – $15,760 • The Bike Victoria Society – $500 • 3rd Arbutus Scout Group – $630 • Peninsula Streams Society – $1,000 • Vancouver Island South Film and Media Commission – $1,500 • FED Urban Agriculture Society – $750 • World Fisheries Trust – $2,000 • View Royal Reading Centre – $32,000 • Wounded Warrior Run BC – $1,000 • View Royal Climate Coalition – up to $2,000 • Victoria Sexual Assault Centre - $2,000 AND THAT the 2022-2026 Financial Plan include the total of $91,586 for grants in aid; AND FURTHER THAT an additional $10,000 be included in the 2022-2026 Financial Plan for grants in aid applications that may arise in 2022.	Dawn Christenson; Sarah Morgan	Finance	Complete. Crisis Intervention and Public Information Society of Greater Victoria – $1,000 April 25, 2022 Greater Victoria Crossing Guards Association – $15,760 April 27, 2022 The Bike Victoria Society – $500 April 25, 2022 3rd Arbutus Scout Group – $630 April 25, 2022 Peninsula Streams Society – $1,000 EFT Apr 27, 2022 Vancouver Island South Film and Media Commission – $1,500 Apr 25, 2022 FED Urban Agriculture Society – $750 Apr 25, 2022 World Fisheries Trust – $2,000 Apr 25, 2022 View Royal Reading Centre – $32,000 Apr 25, 2022 Wounded Warrior Run BC – $1,000 Feb 25, 2022 View Royal Climate Coalition – up to $2,000 letter mailed Apr 26, 2022 (payment pending submission)
Council	2022-03-15	C-25-22	THAT the Town support the Ukraine Humanitarian Crisis Appeal by donating $10,000 to the Canadian Red Cross from the grant-in-aid account.	Dawn Christenson	Finance	Complete. Payment made by credit card March 16, 2022.
Council	2022-04-19	C-34-22	THAT Development Permit Application No. 2021/03 be approved as per the April 13, 2022 report from the Senior Planner titled “Development Permit Application No. 2021/03 – 221 Atkins Road”; AND THAT Development Permit Application No. 2021/03 include the following: 1. Development of the site is to be conducted in accordance with conditions stated in the Riparian Area Protection Regulation Assessment Report prepared by Tim Adam, Stantec Consulting, dated January 28, 2022. 2. Registration of a covenant to protect the Streamside Protection and Enhancement Area prior to approval of the subdivision. 3. Areas where storm water is to be conveyed downslope by pipe must be constructed and restored under the direction of a Qualified Environmental Professional and a geotechnical engineer. 4. A security deposit for landscaping and protection of the natural environment for an amount determined by a Qualified Environmental Professional must be provided prior to commencing alteration of land.	Jeff Chow	Development Services	Permit approved. In process for registration.
Council	2022-04-19	C-35-22	THAT the 2022-2026 Financial Plan be approved in principle, as amended; AND THAT the 2022-2026 Five-Year Financial Plan bylaw be prepared for consideration at the April 19, 2022 Council meeting.	Dawn Christenson	Finance	Complete. Bylaw 1096 adopted May 3
Council	2022-04-19	C-36-22	THAT a tax rates bylaw be prepared for 2022 based on a 5.5% tax increase by increasing each property class’s total contribution by the same percentage, except for the tax rate multiple for the Recreation/Non-profit (Class 8) is to be set at 6.0.	Dawn Christenson	Finance	Complete. Bylaw 1097 was adopted by Council on May 10, 2022.
Council	2022-04-19	C-37-22	THAT the Advisory Committees continue to meet electronically on the Microsoft Teams meeting platform until at least December 31, 2022; AND THAT the December 31, 2022 date for Advisory Committee electronic meetings be re-evaluated in the fall of 2022.	Sarah Jones; Julie Paterson	Administration	Staff developing a survey for advisory committee volunteers to gain feedback/ideas.
Council	2022-05-03	C-39-22	THAT Development Variance Permit No. 2022/01 be approved as per the April 26, 2022 report from the Senior Planner titled “Development Variance Permit No. 2022/01 - 34 Haagensen Court”; AND THAT Development Variance Permit No. 2022/01 include the following variance: · Variance to the length of a parking space within Section 5.5.1 of Zoning Bylaw No. 900, 2014 from 5.5m to 5.3m	Jeff Chow	Development Services	Permit approved. In process for registration.
Council	2022-05-03	C-40-22	THAT the recommendation from the April 26, 2022 Community Development Advisory Committee meeting regarding allocation of funding supporting expanding greenhouse gas reduction (CDAC-02-22) be referred to staff for inclusion in future budgets.	Lindsay Chase	Development Services	Complete. Staff will include consideration of GHG reduction efforts in future budget submissions.
Council	2022-05-03	C-41-22	THAT the recommendation from the April 26, 2022 Community Development Advisory Committee meeting regarding additional language being included in the Community Climate Action Strategy (CDAC-03-22) be referred to staff for inclusion in the Climate Action Strategy Plan process.	Lindsay Chase	Development Services	Complete. The CCAS was adopted by Council as presented.
Council	2022-05-03	C-42-22	THAT staff request Rogers Communications representatives make a presentation to Council regarding the proposed Rogers Communications Radiocommunications Tower at 94 Talcott Road.	Elena Bolster	Administration	Complete. A Rogers Communications representative made a presentation to Council on June 21, 2022.
Council	2022-05-03	C-43-22	THAT coincident with final reading of Zoning Bylaw No. 900, 2014, Amendment Bylaw No. Bylaw No. 1093, 2022, a covenant be registered on the lands at 10 Erskine Lane for the following prior to issuance of a building permit to secure: 1. Provision of the following community amenity contributions prior to issuance of a building permit: a. For the first 30 residential units: i. A concrete sidewalk along the south side of Erskine Lane from the intersection of Watkiss Way to the site and from the site to the trail connection to the Galloping Goose Regional Trail at the southern end of Erskine Lane, and ii. an upgraded trail connection between the southern end of Erskine Lane and the Galloping Goose Regional Trail. b. For additional residential units beyond the first 30 units, a community amenity contribution of $4,000 per residential unit. 2. Road dedication along the entire frontage to meet the road allowance width required by Subdivision and Servicing Bylaw No. 985, 2017.	Jeff Chow	Development Services	Permit approved. In process for registration.
Council	2022-05-03	C-44-22	THAT a Public Hearing for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1093, 2022 be scheduled for May 17, 2022.	Jeff Chow	Development Services	Complete.
Council	2022-05-03	C-45-22	THAT the proposed UBCM Family Physician Crisis resolution be forwarded to staff.	Sarah Jones; Elena Bolster	Administration	Complete. Resolution sent to UBCM on June 14, 2022.
Council	2022-05-03	C-46-22	THAT an easement over Lot A, Plan EPP87454, Section 98, Esquimalt Land District (PID 030-872-081) be granted for the drainage works installed for the benefit of the property legally described as Lot B, Plan EPP87554, Esquimalt Land District (PID 030-872-090, 2379 Lund Road); AND THAT the developer be responsible for costs associated with the sale of the easement, including but not limited to survey, legal, staff time and notices for disposition.	Sarah Jones	Administration	Complete. Forwarded to legal firm for registration at LTO; confirmation of application pending received 2022 06 21.
Council	2022-05-17	C-47-22	THAT a $1,500 grant in aid be provided to the Mill Bay and District Conservation Society for the purchase of a shipping container to house equipment for their Coho Enhancement Project.	Dawn Christenson; Sarah Morgan	Finance	Complete. Cheque 6264 issued June 3, 2022
Council	2022-05-17	C-48-22	THAT the overhead cable car gondola transit connector proposal be referred to staff.	Ivan Leung	Engineering & Parks	Complete. Moved to receive June 21 Regular Council Meeting.
Council	2022-05-17	C-49-22	THAT the Community Climate Action Strategy be adopted.	Jeff Chow	Development Services	Complete.
Council	2022-05-17	C-50-22	THAT the Town of View Royal amend the Fire Dispatch Contract with the City of Surrey; AND THAT staff be authorized to execute the contract amendment substantially in the form attached to the Chief Administrative Officer’s report dated May 13, 2022 titled “Fire Department Dispatch Contract”.	Elena Bolster; Sarah Jones	Administration	Complete. Amendment signed and sent to City of Surrey to enable additional 5 year extension opportunity to term.
Council	2022-05-17	C-51-22	THAT the Town of View Royal continue considering requests for gated access into Town parks on a case-by-case basis.	Ivan Leung	Engineering & Parks	Complete. The Town will continue considering requests per direction of Council and it is assumed no further reporting needed.
Council	2022-05-17	C-52-22	THAT a dedicated special Committee of the Whole meeting be scheduled for May 31, 2022 to review the Draft Official Community Plan prior to referral to Council’s advisory committees.	Lindsay Chase	Development Services	Complete.
Council	2022-05-17	C-53-22	THAT a Public Hearing for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1101, 2022 be scheduled for June 7, 2022.	Jeff Chow	Development Services	Complete.
Council	2022-05-17	C-54-22	THAT a Public Hearing be scheduled for June 7, 2022 for Temporary Use Permit No. 2022/01 at 2 Hospital Way.	Jeff Chow	Development Services	Complete.
Council	2022-06-07	C-55-22	THAT the following resolution be forwarded to the Union of British Columbia Municipalities 2022 Convention: “WHEREAS British Columbia’s system of family physicians is in crisis and it is estimated that close to one million British Columbians – 20 percent of the population – is without a family doctor and therefore without longitudinal care; AND WHEREAS many senior citizens, people with chronic health concerns and those requiring prescription refills and regular health check-ups are without a reliable means of care as doctors leave their practices through retirement and for other health care opportunities, walk-in clinics close and hospital emergency rooms are overwhelmed: THEREFORE BE IT RESOLVED that UBCM call on the Province of BC to address this crisis with the urgency of any state of emergency and work with the Doctors of BC and Divisions of Family Practice throughout British Columbia for a solution that will rebuild the family practice system so that citizens of BC can be confident of having a doctor to call their own.”	Elena Bolster	Administration	Complete. Resolution sent to UBCM on June 14, 2022.
Council	2022-06-07	C-56-22	THAT Development Permit Application No. 2022/04 be approved as per the June 2, 2022 report from the Senior Planner titled “Environmental Development Permit No. 2021/04 – 53 Knollwood Road”; AND THAT Development Permit Application No. 2022/04 include the following conditions: 1. Work in the development permit area is to be: a. monitored by a Registered Professional Biologist; b. conducted in accordance with the report titled “Environmental Review for 53 Knollwood Road, Victoria, BC” prepared by Fish-KW Environmental, dated April 12, 2022; and c. concluded with a letter of completion from the Registered Professional Biologist indicating how the recommendations of the Environmental Review were met. 2. Areas where storm water is to be conveyed downslope by pipe must be constructed and restored under the direction of a Registered Professional Biologist and a geotechnical engineer; 3. Retaining walls and other slope stability works are to be designed by a geotechnical engineer, inspected and certified that they will be safe for the use intended in accordance with the “Proposed Retaining Walls & Pool” report prepared by Ryzuk Geotechnical dated November 16, 2021 with updated plans dated April 12, 2022; and 4. A security deposit for landscaping and protection of the natural environment must be provided prior to commencing alteration of land. AND FURTHER THAT Development Permit Application No. 2022/04	Jeff Chow	Development Services	Permit approved. In process for registration.
Council	2022-06-07	C-57-22	THAT Sign Permit No. 2022/02 be approved for a period of two years as per the June 2, 2022 report from the Senior Planner titled “Temporary Sign Permit No. 2022/020 – 258 Helmcken Road”.	Jeff Chow	Development Services	Complete. Sign Permit has been issued.
Council	2022-06-07	C-58-22	THAT the Notice of Disposition provided as Attachment “B” to the Corporate Officer’s May 31, 2022 report titled “Disposition of Park Land to the Capital Regional District – AAP Determination and Certification and Notice of Disposition” be approved.	Sarah Jones; Elena Bolster	Administration	Complete. Ads have run in the Goldstream Gazette.
Council	2022-06-07	C-59-22	THAT the following resolution be forwarded to the Union of British Columbia Municipalities 2022 Convention: “WHEREAS the E&N Rail Corridor, now known as the Island Corridor, which has connected Vancouver Island communities, businesses and services for more than 135 years is at risk of being lost forever by March 15, 2023 without the financial support and commitments of the provincial and federal governments. AND WHEREAS, because 80 per cent of Vancouver Island’s population lives within five kilometres of the corridor, it presents viable options for commuter and inter-regional passenger rail, as well as strong economic opportunities for excursion and freight services that will reduce traffic congestion and greenhouse gas emissions. THEREFORE BE IT RESOLVED that the UBCM call on the Provincial and Federal governments to commit to making the necessary investments to preserve the Island Corridor so that it can continue to connect communities, establish safe and environmentally sound passenger and freight rail service, and strengthen economies up, down, and across Vancouver Island.”	Elena Bolster	Administration	Complete. Resolution sent to UBCM on June 14, 2022.
Council	2022-06-07	C-60-22	THAT the Town forward the proposed UBCM Island Rail Corridor resolution to the Minister of Transport, Premier of British Columbia, Minister of Transportation and Infrastructure, CRD mayors and the Island Corridor Foundation.	Jennifer Cochrane	Administration	Complete. Mayor's letter with resolution was sent June 22, 2022.
Council	2022-06-07	C-61-22	THAT Temporary Use Permit No. 2022/01 at 2 Hospital Way be approved with the following conditions: 1. Prior to commencing the deposit of gravel: a. A report from a geotechnical engineer is to be provided prior to commencing the deposit of gravel to provide recommendations on the proposed use of the site and to confirm that the site is safe for the use intended; and b. A $5000 road cleaning deposit is to be provided; 2. The Director of Engineering may require a paved apron to reduce the potential for soil migration and damage to the roadway; 3. The Director of Engineering may require a wheel wash if dust, mud or other nuisance materials are tracked onto the roadway; 4. No vehicular parking or equipment / material laydown is permitted within Statutory Right of Way 305909G, and that delineation and protection of this Statutory Right of Way is done to the satisfaction of the Capital Regional District; 5. No work within the public road allowance is authorized by this permit; and 6. A soil permit is required for the deposit of more than 20 cubic meters of soil within a twelve-month period.	Jeff Chow	Development Services	In Progress. Approved subject to conditions.
Council	2022-06-21	C-62-22	THAT, in response to Rogers Communications’ proposed 33.0-metre tall monopole tower at the BC Housing Management Commission’s property located at 94 Talcott Road, the Town provide a letter of land use concurrence to Innovation, Science and Economic Development (ISED) Canada noting that: -the Town is satisfied with Rogers’ consultation process, as outlined in ISED’s Default Public Consultation Process; -the proposed design and location are acceptable; and -the Town has been consulted and concurs with the tower location; AND THAT, as the Town no longer receives a grant for the property at 94 Talcott Road, the Mayor write to the BC Housing Management Commission to request the Town be provided with a portion of the monopole tower lease revenue.	Jennifer Cochrane	Administration	In progress. A letter was sent to the ISED on June 27, 2022.
Council	2022-06-21	C-63-22	THAT the 2022 Helmcken Bay Sanitary Lift Station Upgrade Contract be awarded to G&E Contracting Ltd. In the amount of $552,300.00 plus GST.	Ivan Leung	Engineering & Parks	Complete. Contract awarded to G&E Contracting Ltd.
Council	2022-06-21	C-64-22	THAT the Town opt out of the Liquor Control and Licensing Branch’s request for a resolution commenting on the application to amend the liquor license at the Elements Casino Victoria at 1708 Island Highway.	Lindsay Chase	Development Services	Complete. Information communicated back to the Province.
Council	2022-06-21	C-65-22	THAT the Town’s UBCM Island Rail Corridor resolution be sent to all Vancouver Island councils.	Jennifer Cochrane	Administration	Complete. The letter was sent to all Vancouver Island Councils on June 22, 2022.
Council	2022-06-21	C-66-22	THAT the Town of View Royal participate in the Capital Regional District led Regional Public Electric Vehicle Charging Network project grant application to the Investing in Canada Infrastructure (ICIP) CleanBC Communities Fund grant program; AND THAT the Town of View Royal supply sites found in Attachment 1 of the June 9, 2022 Committee of the Whole report from the Senior Planner titled “Regional Public Electric Vehicle Charging Network Project Grant Application” to install four level 2 public EV charging stations.	Jeff Chow	Development Services	Complete
Council	2022-06-21	C-67-22	THAT the letter dated June 13, 2022 from Z. Cobb, Founder & CEO, Shorefast, Re: South Island Prosperity Project be forwarded to all Capital Regional District councils with a copy to the South Island Prosperity Project.	Jennifer Cochrane	Administration	In progress.

Council Committee's FOLLOW UP ACTIONS LIST

Council Committee's Follow Up Actions List

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