2022 07 12 Committee of the Whole agenda - Agenda - Pdf
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JUNE 14, 2022
Minutes of the previous meeting detailing discussions and motions regarding building reports, the draft Official Community Plan, and EV charging station grant applications.
Transforming Policing and Community Safety in British Columbia
A comprehensive report by the Special Committee on Reforming the Police Act recommending transformational shifts in BC policing, including a transition to a provincial police service and enhanced mental health responses.
Transforming Policing and Community Safety in British Columbia (Excerpts)
Excerpts from a report by the Special Committee on Reforming the Police Act, discussing justice system reform, systemic racism, police funding models, and oversight mechanisms.
Appendix A: Participants
A list of individuals and organizations who participated in the Special Committee’s consultation on reforming the Police Act.
Appendix B: Survey
The survey questions and documentation used by the Special Committee to gather public input on policing experiences and reform opportunities.
Appendix C: The Work of the Previous Committee
A summary of the activities undertaken by the previous Special Committee on Reforming the Police Act during the 41st Parliament.
Public Safety Report for May/June 2022
Operations update from the Director of Protective Services covering fire prevention, emergency programs, and bylaw enforcement activities.
View Royal Fire Rescue Monthly and Annual Statistics 2022
Detailed statistical breakdown of fire rescue impacts, prevention, training, and call volumes for the first half of 2022.
2022 Building Report - June
Monthly dashboard summary of building permit activity, including construction values and permit fees for June 2022.
2022 View Royal Building Department Monthly Statistics
Detailed table of building permit types (single family, multi-family, etc.) issued by month in 2022.
Budget Variance and Projects Update Report to June 30, 2022
Finance report providing information on the Town's financial results and the progress of capital and non-core projects through Q2 2022.
Schedule A - 2022 Consolidated Budget Variance
Financial table showing year-to-date revenue and expenses compared to the total 2022 budget.
Schedule B - 2022 Non-core Projects
Listing of non-core projects, such as energy audits and climate action plans, showing budget vs. actual spending.
Schedule C - 2022 Capital Projects
Status report on various capital projects including road improvements, equipment purchases, and park development.
Action List Update - 2nd Quarter
Transmittal report for the current list of Council resolutions that require outstanding staff action.
Council Committee's Follow Up Actions List
The detailed tracking list for Council action items, showing the status, responsible department, and comments for various projects and motions.
Council Committee's FOLLOW UP ACTIONS LIST
A detailed tracking list showing the status and progress of various council resolutions and follow-up actions from early 2022.
Finance & Administration Report: 2019–2022 STRATEGIC PLAN UPDATE
A cover report providing an update on the status of projects and initiatives within the 2019-2022 Strategic Plan.
TOWN OF VIEW ROYAL STRATEGIC PLAN 2019 – 2022
The full strategic plan document outlining the town's vision, mission, values, and six key strategic priorities including liveability, economic growth, and environmental stewardship.
FINANCE & ADMINISTRATION REPORT: CAO UPDATE
A report from the Chief Administrative Officer highlighting significant administrative activities, departmental updates, and notable capital projects.
Planning & Development Report: Development Permit Application with Variances 2022-05 – 1519 Admirals Road
A report evaluating an application for a 21,288 sq ft expansion of the Canadian Tire store, requiring several variances related to parking and loading spaces.
Subject Property Map - 1519 Admirals Road (Attachment 1)
A cadastral map identifying the subject property at 1519 Admirals Road and surrounding land parcels.
Subject Property Orthophoto (Attachment 2)
An aerial photograph providing an overhead visual view of the Canadian Tire site and adjacent properties.
Canadian Tire Expansion – Development Permit (with Variance) Submission (Attachment 3)
The formal proposal letter from McElhanney Ltd on behalf of Canadian Tire detailing the building expansion, site design, and parking variance rationale.
Commercial Development Permit Area Guideline Review
A tabular analysis reviewing how the Canadian Tire expansion project complies with the specific design and character guidelines of the Commercial Development Permit Area.
Development Permit Application with Variances No. 2022/05 - 1519 Admirals Road
A presentation outlining a development permit application for retail and warehouse expansion at the Canadian Tire site, including requested parking and building variances.
PLANNING & DEVELOPMENT REPORT: REZONING APPLICATION 2022/05 – 296 ELTHAM ROAD & 242 HELMCKEN ROAD
Staff report introducing a rezoning application to convert two detached residential properties into a 20-unit townhouse development with underground parking.
Attachment 1 - Subject Property Map
Cadastral map highlighting the subject properties at 242 Helmcken Road and 296 Eltham Road.
Attachment 2 - Subject Property Orthophoto
Aerial orthophoto showing the subject site and surrounding residential context.
Attachment 3 - Letter from Applicant
Formal letter from Ankenman Marchand Architects to the Mayor and Council detailing project goals, sustainability, and community benefits.
Attachment 4 - Design Rationale
Detailed document explaining the site context, proposal objectives, and residential unit mix for the townhouse project.
Attachment 5 - Architectural Plans
A comprehensive set of architectural drawings including site plans, floor plans, elevations, sections, and shadow studies.
Attachment 6 - Landscape Plan
Landscape drawing showing existing tree retention, new proposed plantings, and site landscaping details.
Attachment 7 - Servicing Plan
Engineering drawing outlining the civil servicing requirements, site access, and existing utility locations.
Attachment 8 - Conceptual Storm Water Management Plan
Engineering report and calculations detailing the stormwater management design and detention requirements for the development.
Area Listing (all nodes) - 33862 - Post (Attachment 8)
Technical stormwater management report (HydroCAD) providing post-development runoff analysis and pond system summaries for the development site.
OFFICIAL COMMUNITY PLAN BYLAW NO. 811, 2011 Relevant Official Community Plan Policies (Attachment 9)
Excerpt of relevant land use, amenity, transportation, and environmental policies from the Official Community Plan applicable to the development application.
Presentation: REZONING 2022/05 - 296 Eltham and 242 Helmcken Road
Slide deck for the proposal to rezone two detached residential properties into a townhouse multifamily development.
Bill 26 Amendments - Planning & Development Report
Report summarizing legislative changes from Bill 26 regarding public notification methods, public hearing requirements for OCP-consistent rezonings, and delegation of minor variance authority.
Presentation: COUNCIL ACTION LIST: C-123-21 - Bill 26 Amendments
Presentation outlining the purpose and proposed implementation of Bill 26 legislative changes in the Town of View Royal.
REZONING APPLICATION 2022/04 – 335 STEWART AVENUE - Planning & Development Report
Staff report introducing a rezoning application for 335 Stewart Avenue to allow for an addition to an existing residential property that exceeds current floor area limits.
Attachment 1 - Subject Property Map - 335 Stewart Ave
Official map showing the location and surrounding lot numbers for 335 Stewart Avenue.
Attachment 2 - 335 Stewart Avenue Orthophoto
Aerial orthophoto provided by the Capital Regional District showing the property site at 335 Stewart Avenue.
Attachment 3 - Letter from Applicant regarding 335 Stewart Avenue proposed addition
Letter from the applicant explaining the background of the proposed garage/living addition and site photos of existing conditions.
Attachment 4 - Site Plan (Sheet A0)
Detailed site plan showing the location of the existing building, the proposed addition, and riparian setbacks for 335 Stewart Avenue.
Attachment 5 - Renderings and Elevations
Architectural renderings and floor plans showing the front view and interior layout of the proposed residential addition.
Attachment 6 - Zoning Bylaw excerpt - R-1 Zone
Copy of the existing R-1: Detached Residential (Large Lot) zoning text used to compare with the applicant's request.
Presentation: REZONING 2022/04 - 335 Stewart Avenue
Presentation slides summarizing the proposal to rezone 335 Stewart Avenue to permit the increased floor area addition.
Presentation: REZONING 2022/04 335 Stewart Avenue
A presentation outlining a rezoning application for 335 Stewart Avenue, focusing on environmental impacts, setbacks, and site servicing.
PLANNING & DEVELOPMENT REPORT: DEVELOPMENT VARIANCE PERMIT 2022/03 – 2446 Lund Road
A staff report regarding a request to vary the rear yard setback at 2446 Lund Road to permit an attached patio cover.
Attachment 1 - 2446 Lund Road Property Location and Air Photo
An aerial map showing the property location of 2446 Lund Road and its proximity to Chilco Park.
Attachment 2 - Letter from Applicant – May 7, 2022
A letter from the property owners requesting a setback relaxation for a patio cover structure.
Attachment 3 - Site Plan
A site plan illustrating the required setbacks and the location of the proposed pergola on the property.
Attachment 4 - Project Plan (Patio Photo)
A photograph of the existing patio area with measurement markers for the proposed variance.
Attachment 4 - Project Plan (Overhead View)
A detailed layout of the patio including furniture, vegetable beds, and the variance line.
Attachment 5 - Proposed install drawings (Patio Cover)
A hand-drawn technical sketch of the 22'x16' V-pan patio cover including post and skylight locations.
Attachment 5 - Proposed install drawings (Roof Mount Detail)
A hand-drawn cross-section detail showing how the patio cover mounts to the existing house roof.
Attachment 6 - Engineering Load Tables
Technical load tables and structural charts for 3" and 3.5" square tube aluminum beams.
Attachment 6 - Load Tables for Panels and Skylights
Load capacity tables for specific structural panels and skyview T-bar components.
Presentation: DEVELOPMENT VARIANCE PERMIT 2022/03 2446 Lund Road
A presentation summarizing the variance request for 2446 Lund Road, covering background facts and discussion points.
COMMITTEE OF THE WHOLE REPORT: Pedestrian Street Lighting Project – Direct Award
A report recommending the direct award of a pedestrian street lighting contract and the deferral of one intersection's improvements due to budget constraints.