TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, DECEMBER 14, 2021
Official minutes from the Committee of the Whole meeting held on December 14, 2021, detailing discussions on affordable housing and climate action strategies.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, DECEMBER 14, 2021
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Kowalewich – via Microsoft Teams Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering S. Vella, Manager of Accounting Supt. T. Preston, Westshore RCMP E. Bolster, Deputy Corporate Officer 1 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the agenda be approved as presented. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held November 9, 2021
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Committee of the Whole meeting held November 9, 2021 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
a) J. Melvin, 36-1322 Pheasant Lane, Pheasant Meadows Housing Cooperative, Re: Redevelopment to Build Additional Affordable Housing
Mr. Melvin spoke to the Committee regarding the 40-unit Pheasant Meadows Cooperative and their initiative to obtain Canada Mortgage and Housing Corporation seed funding for feasibility studies with the long-term goal of redeveloping Pheasant Meadows to add more affordable, community responsive housing units.
The Committee and Mr. Melvin discussed redevelopment of the property and the cooperative housing governance structure. The Committee noted that approval in principle of the exploratory concept would not necessarily mean that Council would support a redevelopment application.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
COW-39-21 THAT the Committee recommend that Council support in principle Pheasant Meadows Cooperative securing Canada Mortgage and Housing seed funding to investigate redevelopment opportunities at the Pheasant Meadows Cooperative property (1322 Pheasant Lane). CARRIED
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP Update
Supt. Preston discussed the arrival of a new Inspector at the detachment, an investigation into letters received by Councillor Lemon, open files and statistics, and the increase in calls for service.
The Committee and Supt. Preston discussed homelessness, staffing, the detachment’s facility needs, and mental health calls for service.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the West Shore RCMP Update be received. CARRIED
b) Building Department Report for the month of November 2021
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the Building Department Report for the month of November 2021 be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Budget Variance and Projects Update Report for December 7, 2021
- Report dated December 9, 2021 from the Manager of Accounting
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated December 9, 2021 from the Manager of Accounting titled “Budget Variance and Projects Update Report to December 7, 2021” be received for information. CARRIED
b) CAO Report
- Report dated December 9, 2021 from the Chief Administrative Officer
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated December 9, 2021 from the Chief Administrative Officer titled “CAO Report” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the meeting now recess at 4:19 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE
Mayor Screech called the meeting to order at 7:05 p.m.
PRESENT WERE: Mayor Screech Councillor Kowalewich – via Microsoft Teams Councillor Lemon Councillor Mattson Councillor Rogers
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services S. Vella, Manager of Accounting J. Chow, Senior Planner J. Davison, Community Planner E. Bolster, Deputy Corporate Officer 4 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) D. Cammiade, Southern Vancouver Island Nature Trails Society, Re: Coastal Connector Trail
Mr. Cammiade and A. Pape Salmon, Board Member, Southern Island Nature Trails Society, discussed the proposed Coastal Connector Trail initiative, a continuous trail between Cordova Bay and Finlayson Arm. The Society is requesting Council’s endorsement to discuss the proposed trail with Town staff, collaborate on identifying and engaging stakeholders and establishing a business plan and partnerships to aid in fundraising and implementation.
The Committee and Mr. Cammiade discussed that staff would be able to meet with members of the Southern Island Nature Trails Society to discuss the Society’s proposed options and that after that meeting, further information would be provided by the Society to View Royal’s elected officials. The Committee encouraged Mr. Cammiade to engage the Capital Regional District.
b) D. Wilson, 291 View Royal Avenue, Re: Official Community Plan Update
Mr. Wilson spoke to the Committee regarding his concerns with the Official Community Plan update.
The Committee and Mr. Wilson discussed the parameters of the Official Community Plan review and growth projections.
8.3 PUBLIC PARTICIPATION PERIOD
a) J. Della Viola, 333 Stewart Avenue, wished to commend the Petition and Delegation on their presentation.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report The Chair thanked staff for installing the drinking fountain at View Royal Park.
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
a) Parks Wayfinding Strategy Introduction
- Report dated December 6, 2021 from the Community Planner
The Community Planner gave a summary of the report to the Committee.
The Committee and staff discussed sign appearance, content, number of signs, maintenance costs, and the inclusion of First Nation place names on parks signage.
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the report dated December 6, 2021 from the Community Planner titled “Parks Wayfinding Strategy Introduction” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Rezoning Application No. 2021/01 – 167, 169 and 171 Island Highway
- Report dated December 9, 2021 from the Senior Planner
The Senior Planner reviewed the report for the Committee.
The Committee, staff, and applicant discussed building height, trees, landscape screening, access and egress – including no left out under the Motor Vehicle Act, compliance with parking requirements, the relationship to Portage Park, and the community amenity contribution.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated December 9, 2021 from the Senior Planner titled “Rezoning Application No. 2021/01 – 167, 169 and 171 Island Highway” be received for information. CARRIED
b) Community Climate Action Strategy – Public Engagement Summary and Greenhouse Gas Targets
- Report dated December 7, 2021 from the Senior Planner
The Director of Development Services and Senior Planner gave a summary of the report to the Committee.
The Committee and staff discussed buildings and transportation as the largest contributors to community greenhouse gas emissions. It was noted that reaching the recommended target levels of net zero emissions by 2050 would require significant changes from the community. More ambitious targets may not be achievable and the alternative of the Town purchasing carbon offsets to balance community GHG emissions is not financially sustainable.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
COW-40-21 THAT the Committee recommend to Council that greenhouse gas reduction targets be endorsed to reduce community greenhouse gas emissions by:
- 45% from 2007 levels by 2030; and
- 100% from 2007 levels by 2050. CARRIED
c) OCP Public Engagement Update
- Report dated December 7, 2021 from the Community Planner
The Community Planner gave an overview of the report to the Committee.
The Committee and staff discussed future public engagement.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated December 7, 2021 from the Community Planner titled “OCP Public Engagement Update” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.3.3 New Business
10. CORRESPONDENCE
11. QUESTION PERIOD
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Lemon SECONDED: Councillor Mattson
THAT this meeting terminate. Time: 9:04 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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