Council Committee's FOLLOW UP ACTIONS LIST

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Comments
Council	2019-02-19	C-029-19	THAT the pedestrian crossing at the Helmcken Road/Watkiss Way Intersection be evaluated following the completion of the McKenzie Interchange project.	John Rosenberg;	Engineering & Parks	In progress. Staff have discussed with a traffic engineer now that the McKenzie interchange is now completed from a traffic flow perspective. The cost to review the intersection and implement changes in the signaling will be approximately $8,000. Recently the development of 3 Helmcken have applied for a DP so staff have delayed the work to include the intersection as part of the DP process for 3 Helmcken.
COW	2019-05-14	Direction	Parks and Public Spaces Bylaw - The Committee asked that a further report be prepared that includes a legal perspective, additional detail as to what other municipalities in the area are doing, and options for consideration.	Paul Hurst;	Protective Services	In progress. Report pending.
Council	2019-06-18	C-087-19	THAT staff prepare a draft amendment bylaw to Election Procedures Bylaw No. 989, 2018 to describe election signage requirements and limitations on the use of the Town’s logo.	Sarah Jones; Elena Bolster;	Administration	In progress. Report with options provided to Feb. 2021 Committee of the Whole meeting; bylaw being drafted, including the mapping of sign zones with GIS staff.
Council	2019-06-18	C-091-19	THAT staff undertake a comprehensive review of parking regulations (both cash-in-lieu provisions and general parking) with the intention of better meeting the Town's parking needs now and into the future.	James Davison;	Development Services	Complete.
Council	2019-07-16	C-109-19	THAT staff report back on the possibility of requiring 10% affordable housing units in all new multi-family developments.	Lindsay Chase;	Development Services	In progress. Reviewed by CDAC in September. Report to come forward regarding update to Community Amenity Policy to implement recommendations.
Council	2019-07-16	C-110-19	THAT staff report back on ideas for the provision of health services space primarily in the Hospital precinct but also throughout the municipality.	Lindsay Chase;	Development Services	Land Economics study suggests medical as a stand alone use is not viable. Significant constraint for many uses are the current parking requirements. Medical offices have a high parking demand (A GP can see 7 or more patients in an hour). Staff will continue to explore this use, and suggest that minor updates to existing commercial zones to allow for medical offices may be warranted.
Council	2019-09-17	C-122-19	THAT the investigation into a potential pilot energy refit program be referred to staff.	Lindsay Chase;	Development Services	In progress. Report to be provided.
Council	2020-02-18	C-25-20	THAT staff investigate ride-hailing coming to the region and prepare a report that includes related bylaw implications, intermunicipal cooperation and financial incentives for environmental considerations and accessibility provisions.	Paul Hurst; Dawn Miles;	Protective Services	In progress. Collecting background information.
COW	2020-02-19	Direction	Staff will develop a Police Operating Reserve policy to guide future reserve contribution levels.	Dawn Christenson;	Finance	Completed. Policy #1600-020 amendment presented to Oct 12, 2021 CoW.
Council	2020-03-03	C-37-20	THAT the Town of View Royal enter into the December 3, 2019 Licence of Occupation Agreement with the BC Transportation Financing Authority substantially in the form attached to the March 3, 2020 In-Camera Council agenda; AND THAT the Town’s authorized signatories execute this agreement.	Kim Anema;	Administration	In progress. Pending BC Transit development plan.
Council	2020-05-19	C-64-20	THAT the email dated May 14, 2020 from A. Evans, Program Manager, Greater Victoria Green Team, Re: Greater Victoria Green Team Update, Proposal and Report be referred to staff.	John Rosenberg;	Engineering & Parks	In progress., contract being reviewed.
Council	2020-10-06	C-104-20	THAT the Town adopt a policy that bans the use of anticoagulant rodenticides municipal properties; AND THAT staff communicate to residents and businesses the harmful impacts of anticoagulant rodenticides and the availability of ecologically sustainable alternatives; AND THAT, with a view to increasing protection for wildlife, a letter be sent to the Minister of Environment and Climate Change Strategy requesting a Province wide ban on the use of anticoagulant rodenticides; AND FURTHER THAT the Town use humane practices for pest control on municipal properties.	Sarah Jones; Jennifer Cochrane; John Rosenberg;	Administration; Engineering & Parks	In progress. Letter from Mayor Screech sent Nov. 30, 2020. Effective July 21, 2021, Province banned sale and use of second generation anticoagulant rodenticides for 18 months. Town of View Royal operational policy and web content drafted and being reviewed.
Council	2020-11-03	C-116-20	THAT staff work with the developer of 9 Erskine Lane, the Capital Regional District (CRD) and the owner of 2 Hospital Way to install a gravel trail over the CRD property that bisects 9 Erskine Lane and is a right-of-way over 2 Hospital Way.	Lindsay Chase;	Development Services	In progress. Met with owners reps from 2 Hospital Way. Meeting with CRD on Feb 12 to understand what mechanism might be used. Research indicates this a SRW for both CRD and Fortis. Owners of Hospital Way site are considering future of site and they are not able to consider SRW until that assessment is complete.
Council	2021-01-19	C-05-21	THAT bird friendly design guidelines be referred to the Official Community Plan process for consideration with the review of development permit areas; AND THAT options for incorporation of bird friendly design be considered for developments where possible in advance of that OCP review.	Lindsay Chase;	Development Services	Complete. This item was been referred to OCP consultant team for inclusion in OCP update in July 2021.
Council	2021-02-16	C-18-21	THAT due to the potential increase in pedestrian and vehicle traffic from the Shoreline School expansion, staff ask ICBC to undertake a safety audit at the intersection of Shoreline Drive and Island Highway; AND THAT a traffic study be completed for the intersection of Shoreline Drive and Island Highway.	John Rosenberg;	Engineering & Parks	In progress. Staff have started the process by engaging a traffic engineer to review the process. Traffic volumes will be collected September 2021 when school is back in session. Draft report is being reviewed by staff.
Council	2021-03-02	C-22-21	THAT the application for the 2021 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Operations Centre Grant be approved; AND THAT, once notification of funding approval has been received from UBCM, staff bring forward a report to Council.	Troy D. Mollin;	Protective Services	In progress. Waiting for approval.
Council	2021-03-02	C-23-21	THAT the application for the 2021 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Social Services Grant be approved; AND THAT, once notification of funding approval has been received from UBCM, staff bring forward a report to Council.	Troy D. Mollin;	Protective Services	ESS grant for 2021 was approved by UBCM. Purchasing of the grant items has commenced.
Council	2021-03-16	C-26-21	THAT the remaining building permit fees, totaling $18,000, for the Scottish Cultural Centre to be constructed at 1801 Admirals Road be recorded as paid on behalf of the Victoria Highland Games Association and be recorded as a grant in aid; AND THAT the Town of View Royal enter into an agreement with the Victoria Highland Games Association that will facilitate the Town’s use of the Scottish Cultural Centre, once completed, for a predetermined number of hours at a substantially reduced rate.	Dawn Christenson; Sarah Jones;	Administration; Finance	In progress. Grant in aid applied to building permit fees; legal agreement to be prepared closer to building occupancy.
Council	2021-04-06	C-44-21	THAT, pending final details, the Town of View Royal agrees in principle to participate in the District of Saanich’s Speed Reduction Pilot Project.	John Rosenberg;	Engineering & Parks	Implementation has not started yet.
Council	2021-04-06	C-45-21	THAT staff prepare a report regarding a bylaw to regulate the provision of checkout bags and that includes a public outreach component, based upon the Township of Esquimalt’s and other examples.	Sarah Jones;	Administration	In progress. Province introduced changes in late July 2021 making bylaw process simpler; staff will undertake outreach to relevant businesses and begin bylaw process with planned effective date of April 22, 2022 (Earth Day).
Council	2021-04-20	C-50-21	THAT the email dated February 9, 2021 from S. Johnstone, Re: Dogs in Off-leash Parks be referred to staff to prepare a report on the on-leash and off-leash areas in Town parks.	John Rosenberg;	Engineering & Parks	Complete. Staff will review comments when writing the off leash park report.
Council	2021-05-18	C-60-21	THAT Thetis Lake Park Emergency Response Services Cost Recovery Bylaw No. 1073, 2021 be referred back to staff to gather input from Capital Regional District and seek clarification on Section 2.0 provisions including applicability to only Thetis Lake park; retention of alcohol and drug references; evidentiary requirements; determination of one metre jump or dive height; and the ability to collect the user fee.	Paul Hurst;	Protective Services	In progress. In conversation with CRD. Will be revisited in Q1 of 2022.
Council	2021-06-01	C-67-21	THAT the Parks, Recreation and Environment Advisory Committee’s May 25, 2021 motion PREAC-05-21 regarding the request for the Town’s Climate Action Strategy to include incentives for conversions from existing oil and natural gas heating systems to electric heat pumps along with the PREAC-04-21 motion that recommends the establishment of a $50,000 budget from which to provide $3,000 grants for households towards this purpose be referred to staff.	Lindsay Chase;	Development Services
Council	2021-06-01	C-68-21	THAT the letter dated May 19, 2021 from Supt. T. Preston, Officer in Charge, West Shore RCMP, Re: Emergency Vehicle Pullout Locations be referred to staff for consideration of logistics, costs, and budget implications.	John Rosenberg;	Engineering & Parks	Complete. Staff met with RCMP traffic supervisor, A POS form has been created for Council consideration during the 5 year financial plan.
Council	2021-06-01	C-69-21	THAT the notice of motion regarding reducing parking requirements for new developments from Councillor Rogers be referred to staff.	James Davison;	Development Services
Council	2021-07-06	C-80-21	THAT the 2021 Financial Plan be amended to accommodate the $60,147.81 grant-in-aid for the Victoria Highland Games Association associated with Council resolution C-79-21.	Dawn Christenson;	Finance	Complete. Financial Plan amendment Bylaw 1082.
Council	2021-07-20	C-88-21	THAT the 2021-2025 Financial Plan be amended to include $6,000 for a heat pump rebate incentive program.	Dawn Christenson;	Finance	Complete. Financial Plan amendment Bylaw 1082.
Council	2021-10-05	C-100-21	THAT up to $35,000 of the 2021 budget for improvements on Six Mile Road be allocated to install pedestrian activated flashing red stop signs on the north and south side of the Six Mile Road four-way stop at Chilco Road and Nursery Hill Drive.	John Rosenberg;	Engineering & Parks	Complete. The LED perimeter lighted signs have arrived and will be installed by Mid December.
Council	2021-10-05	C-101-21	THAT the Town support the Juan de Fuca Childcare Centre Art Project with a $500.00 honorarium funded from contingency.	Dawn Christenson; Sarah Morgan;	Finance	Completed. Cheque 086 issued October 22, 2021.
Council	2021-10-05	C-102-21	THAT the letter from the Strata Council VIS6081 regarding the request for a small playground for kids in the community be referred to staff to report back to Council regarding the feasibility for a playground in the Nursery Hill area.	John Rosenberg;	Engineering & Parks
Council	2021-10-05	C-103-21	THAT staff write to the Strata Council VIS6081 requesting the Strata survey the residents in the area that would be serviced by this amenity.	Elena Bolster;	Administration	Complete. Letter sent 10-07-21.
Council	2021-10-05	C-104-21	THAT a letter be sent to UBCM requesting that they revisit the Groundwater Extraction resolution B154 that was endorsed from the 2019 UBCM Convention.	Elena Bolster;	Administration	Complete. Letter sent to UBCM on October 7, 2021.
Council	2021-10-05	C-95-21	THAT, to receive public input regarding a proposal to increase council size from five to seven members, an open house be held on Monday, November 15, 2021 and the topic of council size be included on the November 16, 2021 regular council agenda.	Sarah Jones; Elena Bolster;	Administration	Completed. Open house held, however, due to inclement weather, a second open house has been set for January 17, 2022 and the topic of council size will be included under "Public Participation" on the January 18, 2022 regular council agenda.
Council	2021-10-05	C-96-21	THAT the proposed 2022-2026 Financial Planning calendar be approved; AND THAT future operating budgets include up to $6,000 annually for an online engagement tool for public consultation.	Dawn Christenson;	Finance	Completed. Financial Plan development will proceed as outlined in calendar, and will include public engagement as described; operating budget has been updated.
Council	2021-10-05	C-97-21	THAT the Mayor send a response to Min. D. Eby, Attorney General and Minister Responsible for Housing, requesting further direction and information regarding delays in British Columbia’s court system.	Jennifer Cochrane;	Administration	Complete. Letter sent Oct. 8, 2021 from CRD Regional Mayors to Ministers Eby, Farnworth, Malcolmson, and Dix.
Council	2021-10-05	C-98-21	THAT the voluntary adoption of the higher BC Energy Step Code level to encourage heat pumps in new construction be referred to the Community Climate Action Strategy.	Jeff Chow;	Development Services
Council	2021-10-05	C-99-21	THAT staff reinstall the “No Parking” signs on Jedburgh Road.	John Rosenberg;	Engineering & Parks	Complete. Signs have been reinstated.
Council	2021-10-05	Direction	Allow use of unopened Game Road road allowance for egress to residents of 14 Erskine Lane during the construction period for 5 Erskine Lane only of other properties on Erskine Lane	Lindsay Chase; Paul Hurst;	Development Services; Protective Services
Council	2021-10-19	C-106-21	THAT a report be provided to Council on: a.) the possibility of the Town cost sharing on a 50/50 basis with the Gibraltar Bay Strata: i. the ongoing maintenance and repair costs for the walkway, handrail, and gazebo; ii. the installation and ongoing servicing of a garbage receptacle at the Palmer Station entrance to the common waterfront property; iii. the replacement of the gazebo in 2029; and iv. the Town’s insurance requirements, if any.	Sarah Jones;	Administration	In progress. Pulling cost estimate information from Engineering Dept. and undertaking additional research.
Council	2021-10-19	C-107-21	THAT Development Variance Permit No. 2021/03 be approved as per the report dated October 14, 2021 from the Senior Planner titled “Development Variance Permit No. 2021/03 – 373 Island Highway”; AND THAT Development Variance Permit No. 2021/03 include the following variance: • Variance to the definition of “grade” within Section 2 of the Zoning Bylaw No. 900, 2014 as follows: from: “the weighted average of the existing grade or finished grade, whichever is lower, immediately adjoining or immediately below each exterior wall of a building, except: to: “13.53m geodetic or finished grade, whichever is lower”.	Jeff Chow;	Development Services
Council	2021-10-19	C-108-21	THAT Soil Removal Permit No. 2021/01 be approved as per the report dated October 12, 2021 from the Community Planner titled “9 Erskine Lane – Soil Removal”.	James Davison;	Development Services	Permit drafted, developer is working on getting the letter of credit to Finance. Lindsay Chase to issue permit once Finance has an acceptable letter of credit.
Council	2021-10-19	C-109-21	THAT the report dated July 7, 2021 from the Engineering Clerk titled “Chilco Park Secure Off-Leash Dog Area” be received for information; AND THAT the notes distributed by Councillor Rogers at the October 21, 2021 Council meeting regarding 80 Atkins Road as a potential off-leash dog area be referred to staff.	John Rosenberg;	Engineering & Parks	Complete. Staff will review comments when writing the off leash park report.
Council	2021-10-19	C-110-21	THAT the revised Policy No. 1600-020 – Reserves and Surplus and Community Amenity Contributions Reserve and Surplus be adopted; AND THAT Community Amenity Contributions Reserves Bylaw No. 1080, 2021 be brought forward to the November 2, 2021 Council meeting for consideration of first, second and third readings.	Dawn Christenson;	Finance	Completed.
Council	2021-10-19	C-111-21	THAT the four items identified in the October 1, 2021 report from the Director of Finance titled “Council Initiatives for 2022-2026” not be included in the 2022-2026 Financial Plan.	Dawn Christenson;	Finance	Complete.
Council	2021-10-19	C-112-21	THAT staff report at a future date on off-leash park and playground opportunities in the central and east Burnside Neighbourhood and the west Hospital Neighbourhood.	John Rosenberg;	Engineering & Parks
Council	2021-11-02	C-113-21	THAT Development Permit No. 2021/15 be approved; AND THAT Development Permit No. 2021/15 include the following variance: • a variance to the setback from the natural boundary to the sea from 15m to 0m.	James Davison;	Development Services	Complete.
Council	2021-11-02	C-114-21	THAT Development Permit No. 2021/14 be approved; AND THAT Development Permit No. 2021/14 include the following variance: • A variance to the setback from the natural boundary to the sea from 15m to 0m.	James Davison;	Development Services	Complete.
Council	2021-11-02	C-115-21	THAT Development Permit No. 2021/10 be approved as per the October 29, 2021 report from the Senior Planner titled “Development Permit 2021/10 – 298 Island Highway” subject to Environmental Management Act requirements; AND THAT Development Permit No. 2021/10 include variances to provisions of Zoning Bylaw No. 900, 2014 for the following: 1. variance to the percentage of total parking spaces to be small car spaces in Section 5.5.3 from 30% to 60%; and 2. variance to the number of commercial loading spaces in Section 5.10, Table 3 from two to one. AND FURTHER THAT Development Permit No. 2021/10 include the following conditions: 1. a covenant is to be registered prior to building permit issuance to secure the following: a. commercial parking spaces to be available for shared use by visitors during non-business hours b. proposed communal rooftop deck not to be used between the hours of 10:00 pm and 7:00 am to avoid any excess noise; 2. proposed encroachments are to be addressed prior to building permit issuance, at the applicant’s cost; 3. a 3 m x 3 m corner cut at the Island Highway/Helmcken Road intersection is to be dedicated as road prior to building permit issuance; 4. exterior lighting is to be “dark skies friendly”; and 5. a security deposit for onsite landscaping is to be provided prior to building permit issuance.	Jeff Chow;	Development Services
Council	2021-11-02	C-116-21	THAT a policy relating to the documentation used for receipt of electronic property tax payments vis a vis the penalty date be prepared in advance of the 2022 property tax season.	Dawn Christenson;	Finance
Council	2021-11-02	C-117-21	THAT the Advisory Committees continue to meet electronically on the Microsoft Teams meeting platform until June 30, 2022 when their meetings can once again be held fully in-person only on an alternating basis in Council Chambers; AND THAT the June 30, 2022 end date for Advisory Committee electronic meetings be reevaluated in the spring of 2022.	Sarah Jones;	Administration	Completed. Email to notify Advisory Committees sent November 19, 2021.
Council	2021-11-02	C-118-21	THAT the Town of View Royal accept the offer from BC Transit to complete their optional pricing package included in their early works tender for the Park Area to be held under licence of occupation with the Ministry of Transportation and Infrastructure at a cost not to exceed $55,000.	Kim Anema;	Administration
Council	2021-11-02	C-119-21	THAT the Town of View Royal Code of Conduct be adopted as presented.	Kim Anema;	Administration	Complete.
Council	2021-11-16	C-120-21	THAT an application be made to the 150 Time Immemorial Grant Program to complete the Hart Road Lime Kiln restoration; AND THAT, should the grant application be successful, the Town will provide 20% of the funding for the works up to $43,576.	Lindsay Chase;	Development Services
Council	2021-11-16	C-121-21	THAT a letter be written to the Minister of Health regarding delays in response to calls by BC Ambulance.	Elena Bolster;	Administration	Complete. Letter sent 2021-11-17
Council	2021-11-16	C-122-21	THAT a letter be written to the Minister of Municipal Affairs expressing concern about the proposed changes to section 464 of the Local Government Act that will remove the default requirement for local governments to hold public hearings for zoning bylaw amendments that are consistent with the official community plan.	Elena Bolster;	Administration	Complete. Letter sent 2021-11-17
Council	2021-11-16	C-123-21	THAT in response to the changes anticipated with Bill 26, a report be prepared to establish an approach with respect to public hearings for rezoning applications that are consistent with the official community plan.	Lindsay Chase;	Development Services
Council	2021-11-16	C-124-21	THAT the development of a personal greenhouse gas calculator be removed from the scope of the Community Climate Action Strategy.	Jeff Chow;	Development Services
Council	2021-11-16	C-125-21	THAT the Community Amenity Contribution Policy No. 6400-041 be amended to: • increase the Cash Amenities target rate per detached dwelling unit or lot from $5,000 to $6,000; • increase the Cash Amenities target rate or other types of residential uses from $3,500 to $4,000 per unit; and • add a new policy for 10% of the amount of Cash Amenities received to be transferred to the Capital Regional District Housing Trust Fund.	Jeff Chow; Julie Paterson;	Administration; Development Services
Council	2021-11-16	C-126-21	THAT Council consent to the CRD adopting Bylaw No. 4468, “Capital Regional District Climate Action and Adaptation Service Establishment Bylaw, 2008, Amendment Bylaw No. 2, 2021”.	Elena Bolster;	Administration	Complete. Letter sent 2021-11-17

Council Committee's FOLLOW UP ACTIONS LIST

Council Committee's FOLLOW UP ACTIONS LIST

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