MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JUNE 16, 2026

1. CALL TO ORDER

Mayor Tobias called the meeting to order at 6:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Brown SECONDED BY: Councillor MacKenzie

THAT the agenda be amended to include item 14. b) 2. and move item 10 c) 2. to 11 a); AND THAT the agenda be approved as amended. CARRIED

3. PUBLIC PARTICIPATION PERIOD

4. BYLAWS

a) Fire Safety Act Implementation and Fire Protection Bylaw Updates

1. Report dated May 12, 2026 from the Assistant Fire Chief

The Assistant Chief gave an overview of the report to Council.

Council and staff discussed potential impacts on the fire service delivery model, volunteer firefighter training requirements, associated financial and resource implications, potential impacts on mutual aid agreements with neighbouring First Nations, how electric vehicle incidents would be addressed under the bylaw, fireworks permit fees, and cost recovery for fire suppression services.

MOVED BY: Councillor Brown SECONDED BY: Councillor Lemon

THAT the report dated May 12, 2026 from the Assistant Fire Chief titled “Fire Safety Act Implementation and Fire Protection Bylaw Updates” be received for information. CARRIED

2. Fire Protection and Life Safety Bylaw No. 954, 2026 A Bylaw to Establish a Municipal Fire and Rescue Service and to Regulate Fire Prevention, Protection and Control Services

MOVED BY: Councillor Brown SECONDED BY: Councillor Lemon

THAT Fire Protection and Life Safety Bylaw No. 954, 2026 be given first, second, and third reading. CARRIED

3. Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1054, 2026 A Bylaw to Amend the Fees and Charges Bylaw Pertaining to Fire Protection and Life Safety

MOVED BY: Councillor Brown SECONDED BY: Councillor Lemon

THAT Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1054, 2026 be given first, second and third reading. CARRIED

4. Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 1055, 2026 A Bylaw to Amend the Municipal Ticket Information Bylaw Pertaining to Fire Protection and Life Safety

MOVED BY: Councillor Brown SECONDED BY: Councillor Lemon

THAT Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 1055, 2026 be given first, second and third reading. CARRIED

5. Addressing Bylaw No. 825, 2012, Amendment Bylaw No. 1170, 2026 A Bylaw to Amend the Addressing Bylaw in Relation to Displaying of Addresses

MOVED BY: Councillor Brown SECONDED BY: Councillor Lemon

THAT Addressing Bylaw No. 825, 2012, Amendment Bylaw No. 1170, 2026 be given first, second and third reading. CARRIED

The Director of Protective Services and Assistant Chiefs left the meeting at 6:17 p.m.

b) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1172, 2026

A Bylaw to Amend the Zoning Bylaw with Respect to Repealing Green Roof Density Bonus Provisions, Removing the Underground Density Bonus Provision in the RM-1 Zone and Renaming the Lot Density Provisions

MOVED BY: Councillor Lemon SECONDED BY: Councillor Mattson

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1172, 2026 be adopted. CARRIED

5. MAYOR’S REPORT

The Mayor reflected on the long-term impacts of Council decisions, noting that arts funding has been supported since 2001. He advised that, due to competing priorities, Council may need to reduce funding levels while continuing to support the arts and reassessing priorities to meet current community needs.

6. PETITIONS & DELEGATIONS

7. STAFF REPORTS

a) Development Variance Permit 2023-05 – 18 Fenton Road

1. Report dated June 9, 2026 from the Senior Planner

The Senior Planner gave a presentation and overview of the report to Council.

Council and staff discussed the proposed Development Variance Permit, including site calculations, removal of the existing accessory structure, tree removal and replanting requirements, the number of accessory buildings permitted on the property, and whether plumbing provisions could facilitate a future secondary suite above the proposed garage.

MOVED BY: Councillor Lemon SECONDED BY: Councillor Brown

C-132-26 THAT after giving notice, Council consider the following motion:

THAT Council authorize the issuance of Development Variance Permit 2023-052 for 18 Fenton Road to construct an accessory building in accordance with plans submitted to the Development Services Department on March 3, 2026, subject to the development meeting all of the Town’s Zoning Bylaw requirements, except for the following variances to:

1. increase the minimum length or width of an accessory building or structure from 7.5m to 9.8m;
2. permit the location of an accessory building or structure in the front yard;
3. increase the maximum permitted building floor area from 372m2 to 567m2; and
4. increase the maximum lot coverage of all accessory buildings from 60m2 to 158m2;

AND THAT Development Variance Permit No. 2023-05 for 18 Fenton Road include the following condition:

1. if a certified arborist identifies significant structural roots within the proposed building footprint, the siting may be modified to the satisfaction of the Director of Development Services to protect trees on abutting properties. CARRIED

The Senior Planner left the meeting at 6:40 p.m.

b) Asset Management Policy

1. Report dated May 26, 2026 from the Deputy Director of Engineering and the Deputy Director of Finance

The Deputy Director of Engineering gave a summary of the report to Council.

Council and staff discussed implementation of the Asset Management Policy, including continued Council approval of asset purchases, inclusion of asset management considerations in staff reports, development of a natural asset inventory, and integration of the policy with the Town's master plans.

MOVED BY: Councillor Lemon SECONDED BY: Councillor MacKenzie

C-133-26 THAT the Asset Management Policy, as provided in Attachment A, of the report dated May 26, 2026 from the Deputy Director of Engineering and Deputy Director of Finance titled “Asset Management Policy” be adopted. CARRIED

The Deputy Director of Finance left the meeting at 6:58 p.m.

c) Official Community Plan – Proposed Regional Context Statement

1. Report dated June 9, 2026 from the Director of Development Services

The Director of Development Services gave a presentation and overview of the report to Council.

MOVED BY: Mayor Tobias SECONDED BY: Councillor Rogers

C-134-26 THAT the Official Community Plan and section 16.2 of the Regional Context Statement be amended to incorporate the following:

“The Town supports the objectives of the Regional Growth Strategy and recognizes that growth and transportation function as an integrated system.

Decisions regarding the location, intensity, and timing of growth directly influence travel demand, congestion, infrastructure costs, accessibility, and community livability.

The Town notes that regional transportation planning work has identified increasing pressure on key transportation corridors and growing communities throughout the Capital Region. Growth patterns, transportation network performance transit effectiveness, and infrastructure capacity are closely interconnected and should be planned together.

Accordingly, the Town supports growth that is aligned with available and planned transportation infrastructure and services. The Town considers transportation capacity, transit service levels, active transportation connectivity, emergency access, and regional mobility performance to be important factors in determining the pace, scale, and location of future growth.

Where transportation infrastructure and services are not keeping pace with population and employment growth, the Town may advocate for transportation investments and capacity improvements before significant additional growth is accommodated. Expectations regarding future growth should be informed by realistic assumptions regarding the delivery of provincial, regional, and local transportation infrastructure.

The Town will continue to work with the Capital Regional District, neighbouring municipalities, BC Transit, the Province of British Columbia, First Nations, and other partners to support integrated land use and transportation planning that maintains mobility, supports economic activity, and protects community livability.

AND THAT the Regional Context Statement, as provided in Attachment A of the report dated June 9, 2026 from the Director of Development Services titled “Official Community Plan – Proposed Regional Context Statement” and amended with the inclusion of the above statement be referred to the Capital Regional District Board of Directors for consideration and acceptance. CARRIED

d) Overview of Policy Review Approach

1. Report dated June 5, 2026 from the Director of Corporate Administration

The Chief Administrative Officer gave an overview of the report to Council.

Council stated their potential concerns with reclassification of Council policies to Administrative policies.

MOVED BY: Councillor Lemon SECONDED BY: Councillor MacKenzie

THAT the report dated June 5, 2026 from the Director of Corporate Administration titled “Overview of Policy Review Approach” be received for information. CARRIED

e) Annual Report for Year Ended December 31, 2025

1. Report dated June 15, 2026 from the Deputy Director of Corporate Administration

MOVED BY: Councillor Mattson SECONDED BY: Councillor Lemon

THAT the Annual Report for the year ended December 31, 2025 be adopted. CARRIED

8. BUSINESS ARISING FROM PREVIOUS MINUTES

9. CORRESPONDENCE

a) Email dated June 11, 2026 from Benjamin Berman, Director, Government and Community Affairs, Canada Post, Re: Planned Canada Post Delivery Changes in View Royal

MOVED BY: Councillor Rogers SECONDED BY: Councillor MacKenzie

THAT the email dated June 11, 2026 from Benjamin Berman, Director, Government and Community Affairs, Canada Post, Re: Planned Canada Post Delivery Changes in View Royal be received. CARRIED

b) Email dated June 1, 2026 from Lavinia Rojas, Re: Rat Fertility Control

MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson

C-135-26 THAT the Mayor write to the Health Canada and the Pest Management Regulatory Agency supporting rat fertility control. CARRIED

10. CONSENT AGENDA

a) Minutes of the Council meeting held June 2, 2026

MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers

THAT the minutes of the Council meeting held June 2, 2026 be received. CARRIED

b) Letter dated May 26, 2026 from Maria Almeida, Suzanne Place, Re: 241 Glenairlie Drive – Rezoning and Subdivision Application

MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers

THAT the letter dated May 26, 2026 from Maria Almeida, Suzanne Place, Re: 241 Glenairlie Drive – Rezoning and Subdivision Application be received. CARRIED

c) Recommendations from the June 9, 2026 Committee of the Whole meeting:

1. Revitalization Tax Exemption Bylaw to Attract Hotel Development

MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers

C-136-26 THAT staff draft a Revitalization Tax Exemption Bylaw pursuant to Section 226 of the Community Charter to define the Town’s objectives of attracting hotel development on suitable properties. CARRIED

2. Official Community Plan Review and Update: Final Draft (moved to item 11 a))

11. CONSIDERATION OF MATTERS REMOVED FROM CONSENT AGENDA

a) Official Community Plan Review and Update: Final Draft

MOVED BY: Councillor Rogers SECONDED BY: Mayor Tobias

C-137-26 THAT the first bullet point in Objective 1.1 – Summary of Policy Direction in section 16.2 “Regional Context Statement Alignment” in the draft Official Community Plan be amended as follows:

“Enable infill and redevelopment with existing neighbourhoods through the Small-Scale Multi-Unit Housing land use designation.” CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Councillor Lemon

C-138-26 THAT the Action Plan be separated from the draft Official Community Plan and maintained as a standalone document. CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Councillor Lemon

C-139-26 THAT Objective 8.2.4 “Regional Traffic and Resident Needs” in the draft Official Community Plan be amended to recognize both resident and business needs as a priority. CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Councillor Lemon

C-140-26 THAT a photograph of the rock wall art installation on Island Highway titled “Love Story” be included in the draft Official Community Plan. CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Councillor Lemon

C-141-26 THAT the final draft of the Official Community Plan be updated to incorporate all amendments from the June 9, 2026 Committee of the Whole meeting prior to first and second reading of the bylaw;

AND THAT a bylaw be prepared to proceed with first and second reading of the final draft of the Official Community Plan. CARRIED

12. NEW BUSINESS

13. QUESTION PERIOD

14. MOTIONS & NOTICES OF MOTION

a) Motions

1. Add Transit Infrastructure to the Active Transportation Improvements on Admirals Road - Councillor Rogers

MOVED BY: Councillor Rogers SECONDED BY: Councillor Lemon

THAT the Town improve transit infrastructure on Admirals Road through two capital projects:

• Project C-139, install bus shelters at two new stops in front of 1511 Admirals Road (Rexall) and 1497 Admirals Road (Admirals Walk) for routes 25, 26, 40 and 46; and
• Project C-180, ensure Admirals Road Active Transportation Improvement Project protects these bus shelters, as well as build bus pull-outs;

AND THAT the Town write to BC Transit to encourage them to collaborate with the Kosapsum and Songhees Nations to install bus shelters along the east side of Admirals Road.

MOVED BY: Mayor Tobias SECONDED BY: Councillor Rogers

THAT the above motion be amended to:

C-142-26 THAT staff incorporate transit infrastructure improvements into the Active Transportation improvements planned along Admirals Road. CARRIED Councillor MacKenzie opposed

b) Notices of Motion

1. Capital Regional District Arts Funding - Councillor Mattson

THAT the following motion be brought forward to the July 7, 2026 Council meeting:

“THAT staff prepare a report on the process, legal requirements, and financial implications of modifying or withdrawing View Royal’s participation in the Capital Regional District Arts and Culture Support Service, including any precedents from other municipalities and whether a service review would be required.”

2. Capital Regional District Arts Funding and Create a West Shore Arts and Culture Facility Reserve Fund – Councillor Rogers

THAT the following motion be brought forward to the July 7, 2026 Council meeting:

“THAT Council request that the Capital Regional District (CRD) amend the CRD Arts and Culture Support Service Establishment Bylaw to permit the Town of View Royal to change its level of participation in the service from Group 1 to Group 2, effective in 2027;

AND THAT, upon implementation of that change, Council allocate the resulting annual savings, estimated at approximately $70,000 per year, to a reserve account dedicated to the future construction of a West Shore Arts and Culture Centre;

AND THAT Council encourage other West Shore municipalities to become Group 2 members of the CRD Arts and Culture Support Service and establish their own reserve funds for the future development of a West Shore Arts and Culture Centre.”

15. CLOSED MEETING RESOLUTION

16. RISING REPORT

17. ADJOURNMENT

MOVED BY: Councillor Lemon SECONDED BY: Councillor MacKenzie

THAT this meeting now adjourn. Time: 8:05 p.m. CARRIED

MAYOR CORPORATE OFFICER