TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA
The agenda for the October 9, 2012 Committee of the Whole meeting, including sections for protective services, finance and administration, parks, planning, and public works.
TOWN OF VIEW ROYAL
COMMITTEE OF THE WHOLE MEETING
TUESDAY, OCTOBER 9, 2012 at 3:30 pm
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
AGENDA
CALL TO ORDER (Mayor Hill)
APPROVAL OF AGENDA (motion to approve)
MINUTES OF PREVIOUS MEETINGS, ADOPTION OF a) Minutes of the Committee of the Whole meeting held September 11, 2012 (motion to adopt) b) Minutes of the Special Committee of the Whole meeting held September 10, 2012 (motion to adopt)
PETITIONS & DELEGATIONS
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS a) Monthly Building and Subdivision Report for the month of September 2012 b) Monthly Bylaw Enforcement Report for the month of September 2012 c) Monthly RCMP report for the month of September 2012 d) Fire Department Report for the months of July to August 2012
- Report dated October 9, 2012 from the Fire Chief
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS a) Amendments to Procedure Bylaw No. 677, 2007
- Report dated October 3, 2012 from the Deputy Municipal Clerk and Director of Corporate Administration Staff Recommendation: THAT the Committee recommend that Council give first, second and third readings to Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 823, 2012.
b) Action List Update – 3rd Quarter
- Report dated October 3, 2012 from the Executive Assistant Staff Recommendation: THAT the report dated October 3, 2012 from the Executive Assistant titled "Action List Update – 3rd Quarter" be received for information.
c) Strategic Plan Status Report – 3rd Quarter
- Report dated October 3, 2012 from the Executive Assistant Staff Recommendation: THAT the report dated October 3, 2012 from the Executive Assistant titled "Strategic Plan Status Report – 3rd Quarter" be received for information.
d) Policy Manual Review
- Report dated October 1, 2012 from the Corporate Services Clerk Staff Recommendation: THAT the Committee recommends to Council that the following policies be removed from the Policy Manuel:
- Policy No. A-100.18 Chairman to the Parks, Environment and Recreation Commission
- Policy No. A-100.25 Newsletter
- Policy No. A-100.27 Hazardous Trees
- Policy No. F-200.30 Capitalization of Assets
- Policy No. G-500.5 Regional Composting
- Policy No. G-500.11 Light Rail Transit
- Policy No. G-500.19 Beer Gardens, Hours of Operation
- Policy No. G-500.21 Saanich Water to View Royal
- Policy No. G-500.22 BC Hydro Power Smart Program
- Policy No. G-500.26 Tree Management Strategy
- Policy No. E-700.35 Purchase of Computer Equipment for Council Members and or Municipal Employees
AND THAT the Committee recommends to Council that the amendments to the Permissive Tax Exemption Policy No. 200.32 be approved;
AND FURTHER THAT the Committee recommends to Council that the numbering and re-numbering of policies to conform to the Local Government Management Association records management numbering format be approved.
OTHER REPORTS
6.2.4 New Business
CORRESPONDENCE
CLOSED MEETING RESOLUTION
EVENING BREAK
CALL TO ORDER (Mayor Hill)
PETITIONS & DELEGATIONS a) K. Daniels, Capital Regional District Chief Administrative Officer, Re: How Regional District's Operate
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair
12.1.1 Chair’s Report
12.1.2 Business Arising from Previous Minutes
12.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS a) Ecological Restoration Plan for Portage Park: Recommendations for Restoration and Community Engagement
- Report dated September 16, 2012 from A. Evans, GOERT Recommendation: THAT the report dated September 16, 2012 from A. Evans, GOERT, titled "Ecological Restoration Plan for Portage Park: Recommendations for Restoration and Community Engagement" be received.
12.1.4 New Business
12.1.5 Correspondence
12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair
12.2.1 Chair’s Report
12.2.2 Business Arising from Previous Minutes
12.2.3 Reports
STAFF REPORTS a) Form & Character Development Permit – 1681 Island Highway
- Report dated September 17, 2012 from the Planning Technician Staff Recommendation: THAT the Committee recommend to Council the approval of Development Permit 2012/11 for the purpose of exterior improvements to the Burger King Building at 1681 island Highway;
AND THAT the Development Permit Include a variance to the area of logo signs from 2m² to 2.7m²;
AND THAT the Development Permit include a variance to allow roof signs;
AND THAT the Development Permit include a variance to the total area of signs on a building from 11m² to 33m²;
AND THAT signs affixed to lamp posts and power poles as illustrated be removed as a condition of the Development Permit.
b) Development Permit Application – 1649 Lloyd Place
- Report dated October 2, 2012 from the Senior Planner Staff Recommendation: THAT Development Permit 2012/10 be forwarded to Council for consideration subject to: a. Noticing as per the requirements of Bylaw 730; and b. The provision of further information regarding the following: i. Grade calculations; ii. Emergency vehicle turnaround; iii. On-site sewage lift station access and maintenance; iv. Permeable paving for driveways and surface parking; and v. Fencing, lighting and any signs.
c) Environmental Development Permit No. 2012/12 – 283 Kerwood Street
- Report dated October 4, 2012 from the Senior Planner Staff Recommendation: THAT Development Permit No. 2012/12 not be approved as presented and that the applicant investigate a new design to reconfigure the constructed retaining wall.
COMMITTEE REPORTS
12.2.4 New Business
12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
12.3.1 Chair’s Report
12.3.2 Business Arising from Previous Minutes
12.3.3 Reports
STAFF REPORTS a) Capital Projects Status Report
- Report dated October 4, 2012 from the Chief Administrative Officer Staff Recommendation: THAT the report dated October 4, 2012 from the Chief Administrative Officer titled "Capital Projects Status Report" be received for information.
12.3.4 New Business
CORRESPONDENCE
QUESTION PERIOD
MOTIONS & NOTICES OF MOTION
CLOSED MEETING RESOLUTION
TERMINATION
Next Committee of the Whole Meeting: Tuesday, November 13, 2012