Fire Department Report for the months of July to August 2012 (Report dated October 9, 2012 from the Fire Chief)

TOWN OF VIEW ROYAL

COMMITTEE OF THE WHOLE MEETING

TUESDAY, OCTOBER 9, 2012 at 3:30 pm VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF a) Minutes of the Committee of the Whole meeting held September 11, 2012 .....................Pg. 1-7 (motion to adopt) b) Minutes of the Special Committee of the Whole meeting held September 10, 2012 ...................................................................................................................................Pg. 8-9 (motion to adopt)

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

   6.1.1 Chair’s Report

   6.1.2 Business Arising from Previous Minutes

   6.1.3 Reports

   STAFF REPORTS

   a) Monthly Building and Subdivision Report for the month of September 2012 .................................................................................Pg. 10-13 b) Monthly Bylaw Enforcement Report for the month of September 2012 .....................................................................................................Pg. 14 c) Monthly RCMP report for the month of September 2012...............Pg. 15-22 d) Fire Department Report for the months of July to August 2012 1. Report dated October 9, 2012 from the Fire Chief .................Pg. 23-27 6.1.4 New Business

   6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

   6.2.1 Chair’s Report

   6.2.2 Business Arising from Previous Minutes

   6.2.3 Reports

   STAFF REPORTS

   a) Amendments to Procedure Bylaw No. 677, 2007 1. Report dated October 3, 2012 from the Deputy Municipal Clerk and Director of Corporate Administration ..................................Pg. 28-34 Staff Recommendation: THAT the Committee recommend that Council give first, second and third readings to Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 823, 2012.

   b) Action List Update – 3rd Quarter 1. Report dated October 3, 2012 from the Executive Assistant.....Pg. 35-66 Staff Recommendation: THAT the report dated October 3, 2012 from the Executive Assistant titled Action List Update – 3rd Quarter be received for information.

   c) Strategic Plan Status Report – 3rd Quarter 1. Report dated October 3, 2012 from the Executive Assistant.....Pg. 67-74 Staff Recommendation: THAT the report dated October 3, 2012 from the Executive Assistant titled Strategic Plan Status Report – 3rd Quarter be received for information.

   d) Policy Manual Review 1. Report dated October 1, 2012 from the Corporate Services ClerkPg. 75-94 Staff Recommendation: THAT the Committee recommends to Council that the following policies be removed from the Policy Manuel:

   • Policy No. A-100.18 Chairman to the Parks, Environment and Recreation Commission
   • Policy No. A-100.25 Newsletter
   • Policy No. A-100.27 Hazardous Trees
   • Policy No. F-200.30 Capitalization of Assets
   • Policy No. G-500.5 Regional Composting
   • Policy No. G-500.11 Light Rail Transit
   • Policy No. G-500.19 Beer Gardens, Hours of Operation
   • Policy No. G-500.21 Saanich Water to View Royal
   • Policy No. G-500.22 BC Hydro Power Smart Program
   • Policy No. G-500.26 Tree Management Strategy
   • Policy No. E-700.35 Purchase of Computer Equipment for Council Members and or Municipal Employees

   AND THAT the Committee recommends to Council that the amendments to the Permissive Tax Exemption Policy No. 200.32 be approved;

   AND FURTHER THAT the Committee recommends to Council that the numbering and re-numbering of policies to conform to the Local Government Management Association records management numbering format be approved.

   OTHER REPORTS

   6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

9. CALL TO ORDER (Mayor Hill)

10. PETITIONS & DELEGATIONS a) K. Daniels, Capital Regional District Chief Administrative Officer, Re: How Regional District`s Operate

11. PUBLIC PARTICIPATION PERIOD

12. BUSINESS ITEMS

    12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair

    12.1.1 Chair’s Report

    12.1.2 Business Arising from Previous Minutes

    12.1.3 Reports

    STAFF REPORTS

    COMMITTEE REPORTS

    OTHER REPORTS

    a) Ecological Restoration Plan for Portage Park: Recommendations for Restoration and Community Engagement 1. Report dated September 16, 2012 from A. Evans, GOERT .......Pg. 95-209 Recommendation: THAT the report dated September 16, 2012 from A. Evans, GOERT, titled Ecological Restoration Plan for Portage Park: Recommendations for Restoration and Community Engagement be received.

    12.1.4 New Business

    12.1.5 Correspondence

    12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

    12.2.1 Chair’s Report

    12.2.2 Business Arising from Previous Minutes

    12.2.3 Reports

    STAFF REPORTS

    a) Form & Character Development Permit – 1681 Island Highway 1. Report dated September 17, 2012 from the Planning Technician ...............................................................................Pg. 210-238 Staff Recommendation: THAT the Committee recommend to Council the approval of Development Permit 2012/11 for the purpose of exterior improvements to the Burger King Building at 1681 Island Highway;

    AND THAT the Development Permit Include a variance to the area of logo signs from 2m2 to 2.7m2;

    AND THAT the Development Permit include a variance to allow roof signs;

    AND THAT the Development Permit include a variance to the total area of signs on a building from 11m2 to 33m2;

    AND THAT signs affixed to lamp posts and power poles as illustrated be removed as a condition of the Development Permit.

    b) Development Permit Application – 1649 Lloyd Place 1. Report dated October 2, 2012 from the Senior Planner..........Pg. 239-276 Staff Recommendation: THAT Development Permit 2012/10 be forwarded to Council for consideration subject to: a. Noticing as per the requirements of Bylaw 730; and b. The provision of further information regarding the following: i. Grade calculations; ii. Emergency vehicle turnaround; iii. On-site sewage lift station access and maintenance; iv. Permeable paving for driveways and surface parking; and v. Fencing, lighting and any signs. c) Environmental Development Permit No. 2012/12 – 283 Kerwood Street 1. Report dated October 4, 2012 from the Senior Planner..........Pg. 277-295 Staff Recommendation: THAT Development Permit No. 2012/12 not be approved as presented and that the applicant investigate a new design to reconfigure the constructed retaining wall.

    COMMITTEE REPORTS

    12.2.4 New Business

    12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

    12.3.1 Chair’s Report

    12.3.2 Business Arising from Previous Minutes

    12.3.3 Reports

    STAFF REPORTS

    a) Capital Projects Status Report 1. Report dated October 4, 2012 from the Chief Administrative Officer ..............................................................Pg. 297-299 Staff Recommendation: THAT the report dated October 4, 2012 from the Chief Administrative Officer titled Capital Projects Status Report be received for information.

    12.3.4 New Business

13. CORRESPONDENCE

14. QUESTION PERIOD

15. MOTIONS & NOTICES OF MOTION

16. CLOSED MEETING RESOLUTION

17. TERMINATION

Next Committee of the Whole Meeting: Tuesday, November 13, 2012