TOWN OF VIEW ROYAL SPECIAL COUNCIL MEETING AGENDA

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. BYLAWS

   a) Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 849, 2012..........................................Pg. 1-5 A Bylaw to Amend the Town of View Royal Land Use Bylaw with Respect to Creating the Comprehensive Development – 20 (Eagle Creek Village); CD-20 Zone and with Respect to the Rezoning of 21, 23, 29 Helmcken Road; 1650 Little Road and Part of 1 Hospital Way (adoption)

   b) Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 871, 2013......Pg. 6-12 A Bylaw to Amend Municipal Ticket Information Bylaw, No. 643, 2007 (adoption)

9. REPORTS

   9.1 STAFF REPORTS

   a) Development Variance Permit No. 2013/15 – “Eagle Creek Village” 21, 23, 29 Helmcken Road; 1650 Little Road; and part of 1 Hospital Way

     1. Report dated July 25, 2013 from the Senior Planner.............................................Pg. 13-26
   
     Staff Recommendation:
     THAT Council approve Development Variance Permit No. 2013/15 to vary the requirements of Sections 57 and 58 of the Land Use Bylaw, 1990, No. 35 to defer works and services to be provided, located and constructed for the subdivision of and issuance of excavation and foundation permits for 21, 23, 29 Helmcken Road; 1650 Little Road; and part of 1 Hospital Way as per the plans attached to the July 25, 2013 report from the Senior Planner until the issuance of the building permits.
   
     2. Comments from the Applicant
   
     3. Comments from the Public
   
     4. Correspondence
        a) Email dated July 25, 2013 from J. Duffy, Re: Development Variance Permit No.2013/15 – “Eagle Creek Village” 21, 23, 29 Helmcken Road; 1650 Little Road; and part of 1 Hospital Way ........................................................................Pg. 27
        b) Email dated July 25, 2013 from T. Moody, Re: Development Variance Permit No. 2013/15 – “Eagle Creek Village” 21, 23, 29 Helmcken Road; 1650 Little Road; and part of 1 Hospital Way ........................................................................Pg. 28
   

   b) Development Permit No. 2013/11 – “Eagle Creek Village” 21, 23, 29 Helmcken Road; 1650 Little Road; and part of 1 Hospital Way

     1. Report dated July 25, 2013 from the Senior Planner.............................................Pg. 29-70
   
     Staff Recommendation:
     THAT Council approve Development Permit 2013/11 to allow subdivision, tree removal, excavation, and the construction of foundations and underground parking at 21, 23, 29 Helmcken Road; 1650 Little Road; and 1 Hospital Way as per the plans and reports attached to the July 25, 2013 report from the Senior Planner;
   
     AND THAT the following be included as conditions in the permit:
     a. Further investigation is to be conducted to determine the potential of retaining the trees 19 to 31 prior to demolition, site clearing or issuance of any tree or excavation permits;
     b. Prior to construction activities, snow fencing is to be placed 1.0m outside all edges of the Park area under the supervision of a qualified biologist;
     c. The Park area is to be off-limits to vehicles, machinery, and construction materials associated with this development;
     d. Excavation for building foundations, utility services and driveways are to be avoided within the drop line and/or critical root zone of larger specimen trees (e.g. Douglas-fir) that occur inside the Park area;
     e. During construction, all surface run-off must be controlled to limit erosion and contained to remove sediments until landscaping with the development is completed. Construction representatives are to work with a qualified biologist in directing the placement of suitable erosion control and sediment containment measures;
     f. Bare soil (excluding bare rock) exposed during construction activities is to be seeded promptly within the growing season from April to September using a mix of equal amounts of Fall Rye, Italian Ryegrass and Perennial Ryegrass to minimize weeds;
     g. Tree impact mitigation measures are to be taken in accordance with the May 22, 2012 tree retention report prepared by Talbot Mackenzie & Associates;
     h. The construction of any foundations would be at the applicant’s risk should buildings be approved in a different location in subsequent development permits; and
     i. This permit does not authorize the issuance of any foundation permit for Buildings 3 or 4.
   

   c) Temporary Sign Permit No. 2013/04 – 430 Six Mile Road

     1. Report dated July 17, 2013 from the Planner ........................................................Pg. 71-80
   
     Staff Recommendation:
     THAT Council refuses Temporary Sign Permit No. 2013/04 for two advertising signs for the purpose of real estate advertising as presented in the July 17, 2013 report from the Planner.
   

   d) Annual Report for the Year Ended December 31, 2012

     1. Report dated July 25, 2013 from the Executive Assistant .................................. Pg. 81-154
   
     Staff Recommendation:
     THAT the Annual Report for the Year Ended December 31, 2012 be adopted.
   

   e) View Royal Firehall Tenders (report to be distributed) 9.2 COMMITTEE REPORTS

   9.3 OTHER REPORTS

10. CORRESPONDENCE

10.1 FOR ACTION

10.2 FOR INFORMATION

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. RISING REPORT

15. CLOSED MEETING RESOLUTION

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(k) and Section 90 (2)(b) of the Community Charter.

16. TERMINATION

Next Regular Council Meeting: Tuesday, September 3, 2013 at 7:00 p.m.