MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JULY 15, 2014

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, JULY 15, 2014

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech

REGRETS:

PRESENT ALSO: S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services J. Chow, Senior Planner E. Bolster, Deputy Municipal Clerk

4 members of the public 0 member of the press

1. CALL TO ORDER

Mayor Hill called the meeting to order at 7:01 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the agenda be amended to include items 8.1 (a)(2-4) and (d) and remove item 8.1 (b);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held July 2, 2014

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the minutes of the Council meeting held July 2, 2014 be adopted as presented. CARRIED

4. MAYOR’S REPORT

The Mayor noted he had attended a Westside communities’ meeting regarding sewage treatment. He also noted that the Capital Regional District is asking municipalities to submit potential sites for a liquid waste management treatment plant location.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

a) Capital Budget Funding – Portage Park

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

C-95-14 THAT the more northerly trail connection project in Portage Park to the E&N Rail Trail, identified in and funded with $3,000.00 in the 2014 budget, not be undertaken and instead be replaced by and funds reallocated to a new, more southerly trail connection project in Portage Park that is approximately sixty metres in length and two metres in width. CARRIED

8. REPORTS

8.1 STAFF REPORTS

a) Development Variance Permit No. 2014/03 – 2429 Chilco Road (Thetis Vale Phase 6)

1. Report dated July 9, 2014 from the Senior Planner Council and staff discussed road widths, sidewalks and the planting of boulevard trees.
2. Comments from the Applicant
3. Comments from the Public
4. Correspondence

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

C-96-14 THAT Development Variance Permit No. 2014/03 – 2429 Chilco Road (Thetis Vale Phase 6) be approved. CARRIED

b) Development Permit No. 2014/07 – 1652 Island Highway (Ashley Furniture) removed from agenda

c) Statement of Financial Information & Annual Report for Year Ended December 31, 2013

1. Report dated July 9, 2014 from the Executive Assistant and Director of Finance

MOVED BY: Councillor Screech SECONDED: Councillor Rast

C-97-14 THAT the Statement of Financial Information for Year Ended December 31, 2013 be approved;

AND THAT the Annual Report for the Year Ended December 31, 2013 be adopted. CARRIED

d) Tax Write Off – Folios 401-4649.001; 401-04649.003; 401-04649.005; 401-04649.007; 401-04649.009; 401-04649.010; 401-04649.012

1. Report dated July 15, 2014 from the Director of Finance

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

C-98-14 THAT the Minister of Community Development be requested to authorize/approve the writing off of property taxes as follows:

• $904.79 on folio 401-04649.001;
• $666.34 on folio 401-04649.003;
• $800.85 on folio 401-04649.005;
• $929.22 on folio 401-04649.007;
• $1,045.37 on folio 401-04649.009;
• $1,033.14 on folio 401-04649.010;
• $1,320.48 on folio 401-04649.012. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

a) Recommendations from the Committee of the Whole meeting held July 8, 2014

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the Town of View Royal not include a question regarding amalgamation on the municipal election ballot in November 2014 CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the Town of View Royal reconfirm its support for a Capital Regional District (CRD) liquid waste management plan that encompasses the original seven partners;

AND FURTHER THAT should the Westside communities provide a proposal that is supported by the CRD, that the Town of View Royal evaluate its options at that time. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-99-14 THAT the Advisory Committees move to a task oriented approach;

AND THAT Advisory Committee recommendations tracking sheets be provided to the respective Advisory Committees;

AND THAT Advisory Committees report directly to Council;

AND FURTHER THAT input via social media on projects and initiatives be encouraged where these tools would be appropriate. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the July 7, 2014 document prepared by Councillor Rast titled “Advisory Committee Scope” be referred to the Advisory Committees to collect feedback on the proposed tasks and restructuring to suit these tasks. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT Tree Protection Bylaw No. 695, 2009 be amended to include the ability to direct applicants to consult arborists of the Town’s choice to determine the health of the trees proposed for removal. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT Bylaw No. 893 (Official Community Plan Bylaw No. 811, 2011 amendment) be forwarded to Council for consideration of first and second readings and subsequently referred to the groups identified in Attachment 2 of the Director of Development Services’ June 30, 2014 report titled “Zoning Bylaw Review”;

AND THAT Bylaw No. 894 (Land Use Bylaw, 1990, No. 35 amendment) be forwarded to Council for consideration of first and second readings and subsequently referred to the Ministry of Transportation and Infrastructure;

AND FURTHER THAT a Public Hearing for Bylaw No. 893 and Bylaw No. 894 be scheduled for September 16, 2014. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-100-14 THAT the required Official Community Plan and Land Use bylaw amendments for 2427 Chilco Road (Thetis Vale Phase 7) be prepared as soon as possible. CARRIED Councillor Mattson voted in the negative

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

a) Email dated June 19, 2014 from B. Woollam, Re: Banning “Fracking” in Your Municipality

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the email dated June 19, 2014 from B. Woollam, Re: banning “fracking” in your municipality be received. CARRIED

b) Letter dated July 2, 2014 from A. Sweetnam, P. Eng., Program Director, Seaterra Program, Re: Presentation on the Proposed McLoughlin Point Wastewater Treatment Facility

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT A. Sweetnam, P. Eng., Program Director, Seaterra Program, be invited as a delegation to the September 2, 2014 Council meeting to make a presentation on the proposed McLoughlin Point Wastewater Treatment Facility. CARRIED

9.2 FOR INFORMATION

a) Letter dated June 26, 2014 from Min. C. Oakes and Min. N. Letnick, Re: Medical Marihuana Production in British Columbia

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

THAT the letter dated June 26, 2014 from Min. C. Oakes and Min. N. Letnick, Re: Medical Marihuana Production in British Columbia be received for information. CARRIED

b) Letter dated June 26, 2014 from Mayor S. Green, City of Prince George, Re: Submission for the 2014 Union of British Columbia Municipalities Conference – Resources to Support Sexually Exploited Children and Youth

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

THAT the letter dated June 26, 2014 form Mayor S. Green, City of Prince George, Re: submission for the 2014 Union of British Columbia Municipalities Conference – resources to support sexually exploited children and youth be received for information. CARRIED

c) Letter dated June 26, 2014 from G. Logan, Chair, CREST, Re: Technology Plan

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

THAT the letter dated June 26, 2014 from G. Logan, Chair, CREST, Re: Technology Plan be received for information. CARRIED

d) Email dated June 27, 2014 from Min. C. Oakes, Re: 2014 Strategic Community Investment Fund Letter

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

THAT the email dated June 27, 2014 from Min. C. Oakes, Re: 2014 Strategic Community Investment Fund Letter be received for information. CARRIED

e) Email dated July 2, 2014 from M. Asplin, Re: Reply to Letter Regarding Helmcken Road Changes (dated June 13, 2014)

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

THAT the email dated July 2, 2014 from M. Asplin, Re: reply to letter regarding Helmcken Road changes (dated June 13, 2014) be received for information. CARRIED

10. BYLAWS

a) Tree Protection Bylaw No. 695, 2009, Amendment Bylaw No. 895, 2014

1. Report dated July 9, 2014 from the Director of Engineering

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the report dated July 9, 2014 from the Director of Engineering titled “Tree Protection Bylaw No. 695, 2009, Amendment Bylaw No. 895, 2014” be received. CARRIED

2. Tree Protection Bylaw No. 695, 2009, Amendment Bylaw No. 895, 2014 A Bylaw to Amend the Tree Protection Bylaw No. 695, 2009

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT Tree Protection Bylaw No. 695, 2009, Amendment Bylaw No. 895, 2014 be given first, second and third reading. CARRIED

b) Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 893, 2014 A Bylaw to Amend the Official Community Plan

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 893, 2014 be given first and second reading. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT a Public Hearing be scheduled for September 16, 2014 for Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 893, 2014.

c) Zoning Bylaw No. 900, 2014 A Bylaw to Establish Zoning, Off-Street Parking and Loading, and Screening and Landscaping Regulations for the Town of View Royal

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

THAT Zoning Bylaw No. 900, 2014 be given first and second reading. CARRIED Councillor Rogers voted in the negative

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

THAT a Public Hearing be scheduled for September 16, 2014 for Zoning Bylaw No. 900, 2014. CARRIED

d) Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 894, 2014 A Bylaw to Amend the Land Use Bylaw

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 894, 2014 be given first and second reading. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

THAT a Public Hearing be scheduled for September 16, 2014 for Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 894, 2014. CARRIED

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(e) and Section 90 (2)(b) of the Community Charter. CARRIED

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

THAT this meeting terminate. Time: 7:38 p.m. CARRIED