MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JULY 19, 2022

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, JULY 19, 2022

VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Mattson Councillor Rogers

REGRETS: Councillor Lemon

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance L. Chase, Director of Development Services I. Leung, Director of Engineering P. Hurst, Director of Protective Services J. Chow, Senior Planner S. Scory, Community Planner J. Henly, Bylaw Enforcement Officer E. Bolster, Deputy Corporate Officer

4 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

The Mayor acknowledged that the meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation and that today is National Indigenous Peoples’ Day.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the agenda be amended to include items 8.1(b)(4)(b) and 9.2(b); AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held June 21, 2022 MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the minutes of the Council meeting held June 21, 2022 be adopted as presented. CARRIED

b) Minutes of the Special Council meeting held June 28, 2022 MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the minute of the Special Council meeting held June 28, 2022 be adopted as presented. CARRIED

4. MAYOR’S REPORT

The Mayor noted the Director of Development Services is moving on to a new job and thanked her for her service to the Town and wished her well in her future endeavours.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Development Variance Permit No. 2022/02 – 280 Island Highway

1. Report dated July 13, 2022 from the Senior Planner The Senior Planner gave a summary of the report to Council.
2. Comments from the Applicant
3. Comments from the Public
4. Correspondence

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-68-22 THAT Development Variance Permit No. 2022/02 for 280 Island Highway be approved as per the July 13, 2022 report from the Senior Planner; AND THAT Development Variance Permit No. 2022/02 include the following variances to requirements of Zoning Bylaw No. 900, 2014:

1. variance to the required number Class 1 (secure and covered) bicycle parking spaces within Section 5.5.1 of the bylaw from 37 to 24; and
2. variance to the required width of maneuvering aisles in an underground parking area within Section 5.7 of the bylaw from 6.7m to 5.5m. CARRIED

b) Development Permit No. 2021/18 – 2000 West Park Lane (West Park One)

1. Report dated July 14, 2022 from the Senior Planner The Senior Planner gave a summary of the report to Council.
2. Comments from the Applicant Council and the applicant discussed form and character, tree plantings, lighting, exterior design of building, and design revisions.
3. Comments from the Public
4. Correspondence a) Letter dated December 14, 2020 from J. Marr, Manager, Water Distribution Engineering and Planning, CRD, Re: Development Permit – 2000 West Park Lane

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the letter dated December 14, 2020 from J. Marr, Manager, Water Distribution Engineering and Planning, CRD, Re: Development Permit – 2000 West Park Lane be received. CARRIED

b) Letter dated May 1, 2020 from S. Irg, Acting Manager, Water Distribution Engineering and Planning, Re: Development Permit – 2000 West Park Lane

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the letter dated May 1, 2020 from S. Irg, Acting Manager, Water Distribution Engineering and Planning, Re: Development Permit – 2000 West Park Lane be received. CARRIED

MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers

THAT Development Permit 2021/18 be approved as per the July 14, 2022 report form the Senior Planner titled “Development Permit 2021/18 - 2000 West Park Lane (West Park One)”;

AND THAT Development Permit 2021/18 include the following variances: Development Permit 2021/08 to requirements of Zoning Bylaw No. 900, 2014:

1. Variance to the maximum the height of a retaining wall from 1.2m to 2m (Section 4.8.9)
2. Variance to the retaining wall vertical height to horizontal spacing from 1:1 to 1:0.75 (Section 4.8.10)
3. Variance to the front lot line setback from 6m to 5.5m (Section 13.23.1)
4. Variance to the rear lot line setback from 6m to 5.4m (Section 13.23.1)
5. Variance to the south side lot line setback from 4.5m to 4.1m (Section 13.23.1);

AND FURTHER THAT Development Permit 2021/18 include the following conditions:

1. Roof top mechanical units are to be visually screened.
2. Site and building exterior lighting are to be dark skies friendly.
3. A security deposit for hard and soft on-site landscaping is required prior to building permit issuance.
4. Environmental impacts and mitigation measures including steep slope and interface fire hazard management be implemented in accordance with Development Permits 2019/02 and 2020/10.
5. The security deposit of $50,000 provided in Development Permit No 2019/02 to address any unsafe conditions or damage to the natural environment will apply to the works authorized in this development permit. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the main motion be amended to include “that the cedar exterior cladding shown on the main floor be extended further up the building”. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-69-22 THAT Development Permit 2021/18 be approved as per the July 14, 2022 report form the Senior Planner titled “Development Permit 2021/18 - 2000 West Park Lane (West Park One)”;

AND THAT Development Permit 2021/18 include the following variances: Development Permit 2021/08 to requirements of Zoning Bylaw No. 900, 2014:

1. Variance to the maximum the height of a retaining wall from 1.2m to 2m (Section 4.8.9)
2. Variance to the retaining wall vertical height to horizontal spacing from 1:1 to 1:0.75 (Section 4.8.10)
3. Variance to the front lot line setback from 6m to 5.5m (Section 13.23.1)
4. Variance to the rear lot line setback from 6m to 5.4m (Section 13.23.1)
5. Variance to the south side lot line setback from 4.5m to 4.1m (Section 13.23.1);

AND FURTHER THAT Development Permit 2021/18 include the following conditions:

1. Roof top mechanical units are to be visually screened.
2. Site and building exterior lighting are to be dark skies friendly.
3. A security deposit for hard and soft on-site landscaping is required prior to building permit issuance.
4. Environmental impacts and mitigation measures including steep slope and interface fire hazard management be implemented in accordance with Development Permits 2019/02 and 2020/10.
5. The security deposit of $50,000 provided in Development Permit No 2019/02 to address any unsafe conditions or damage to the natural environment will apply to the works authorized in this development permit.

AND FURTHER THAT the cedar exterior cladding shown on the main floor be extended further up the building. CARRIED AS AMENDED

c) 2022 UBCM Extreme Heat Mapping, Assessment and Planning

1. Report dated June 24, 2022 from the Emergency Management Officer

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

C-70-22 THAT the application for the 2022 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Extreme Heat Mapping, Assessment and Planning Grant be approved. CARRIED

d) Financial Planning Process and Calendar

1. Report dated July 14, 2022 from the Director of Finance

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-71-22 THAT the proposed 2023-2027 Financial Planning Calendar be approved. CARRIED

e) Short Term Regulation Amendment Bylaw No. 1105 – Short Term Rentals

1. Report dated July 13, 2022 from the Community Planner The Community Planner gave a summary of the report to Council. Council and staff discussed secondary suites not being used for short term rentals and municipalities that are taking a similar approach to short term rentals.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the report dated July 13, 2022 from the Community Planner titled “Short Term Regulation Amendment Bylaw No. 1105 – Short Term Rentals” be received. CARRIED

f) Annual Report for Year Ended December 31, 2021

1. Report dated June 13, 2022 from the Executive Assistant

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-72-22 THAT the Annual Report for the Year Ended December 31, 2021 be adopted. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-73-22 THAT the Town write to the Premier of British Columbia and the Minister of Public Safety and Solicitor General, M. Farnworth, to express support for the West Shore RCMP and the sub-regional policing model at that detachment and to request that no changes be mandated to this policing model without prior engagement involving the local government participants. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-74-22 THAT staff move forward with the Pedestrian Street Lighting Improvement project for both roundabouts on Helmcken Road and defer the improvements at Chilco Road/Lund Road intersection to 2023;

AND THAT the 2022 Pedestrian Street Lighting Improvement project be award to Victoria Contacting and Municipal Maintenance Corporation (VCMMC) in the amount of $99,575 plus GST. CARRIED

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated July 13, 2022 from J. Collinson, Community Planner, City of Colwood, Re: Draft Gateway and Triangle Lands Vision and Action Plan

MOVED BY: Mayor Screech SECONDED: Councillor Mattson

C-75-22 THAT the Mayor write to the City of Colwood noting that the Town objects to the designation of the West Shore Parks and Recreation lands;

AND THAT, as the West Shore Parks and Recreation lands are owned by five municipalities, the owners should be involved in the land designation discussions rather than the West Shore Parks and Recreation Society Board. CARRIED

9.2 FOR INFORMATION

a) Letter dated July 6, 2022 from Mayor Haynes, District of Saanich, Re: Crossing Guard Services

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the letter dated July 6, 2022 from Mayor Haynes, District of Saanich, Re: Crossing Guard Services be received for information. CARRIED

b) Letter dated July 6, 2022 from Mayor Buchanan, Village of Alert Bay, Re: Support for Island Rail Corridor

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the letter dated July 6, 2022 from Mayor Buchanan, Village of Alert Bay, Re: Support for Island Rail Corridor be received for information. CARRIED

10. BYLAWS

a) Amendments to Parks and Public Places Bylaw No. 986

1. Report dated July 4, 2022 from the Bylaw Enforcement Officer Council and staff discussed the potential for a shelter on the West Shore.

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

THAT the report dated July 4, 2022 from the Bylaw Enforcement Officer titled “Amendments to Parks and Public Places Bylaw No. 986” be received. CARRIED

2. Parks and Public Places Bylaw No. 986, 2018, Amendment Bylaw No. 1095, 2022 A Bylaw to Amend Parks and Public Places Bylaw No. 986, 2018

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT Parks and Public Places Bylaw No. 986, 2018, Amendment Bylaw No. 1095, 2022 be given first, second and third reading. CARRIED

3. Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 1094, 2022 A Bylaw to Amend Municipal Ticket Information Bylaw No. 643, 2007

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 1094, 2022 be given first, second and third reading. CARRIED

b) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1104, 2022 A Bylaw to Amend the Zoning Bylaw with Respect to Amending the Zoning of the Property Located at 110 High Street

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1104, 2022 be given first and second reading. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-76-22 THAT a Public Hearing be scheduled for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1104, 2022 on September 6, 2022. CARRIED

c) Town of View Royal Building Bylaw No. 786, 2010, Amendment Bylaw No. 1103, 2022 A Bylaw to Amend Building Bylaw No. 786, 2010

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT Town of View Royal Building Bylaw No. 786, 2010, Amendment Bylaw No. 1103, 2022 be adopted. CARRIED

d) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1093, 2022 A Bylaw to Amend the Zoning Bylaw with Respect to Amending the CD-12: Comprehensive Development (Erskine Lane) Zone

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1093, 2022 be adopted. CARRIED

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. RISING REPORT

15. CLOSED MEETING RESOLUTION

16. TERMINATION

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT this meeting now terminate. Time: 8:12 p.m. CARRIED

MAYOR CORPORATE OFFICER