MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, NOVEMBER 15, 2022
Official minutes from the previous regular council meeting, including discussions on development permits and traffic calming policies.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING
HELD ON TUESDAY, NOVEMBER 15, 2022
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Tobias Councillor Brown Councillor Kowalewich Councillor Lemon Councillor MacKenzie Councillor Mattson Councillor Rogers
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance L. Taylor, Director of Development Services I. Leung, Director of Engineering S. Scory, Community Planner E. Bolster, Deputy Corporate Officer 14 members of the public 0 members of the press
1. CALL TO ORDER – Mayor Tobias called the meeting to order at 7:00 p.m.
The Mayor acknowledged that the meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation and that today is National Indigenous Peoples’ Day.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the agenda be amended by including items 7(a), 8.1(a)(4)(a-b), 9.1(d) and 9.1(d)(1);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Inaugural Council meeting held November 1, 2022
MOVED BY: Councillor Lemon SECONDED: Councillor Mattson
THAT the minutes of the Inaugural Council meeting held November 1, 2022 be adopted as presented. CARRIED
b) Minutes of the Special Council meeting held November 3, 2022
MOVED BY: Councillor Rogers SECONDED: Councillor Brown
THAT the minutes of the Special Council meeting held November 3, 2022 be adopted as presented. CARRIED
4. MAYOR’S REPORT
The Mayor noted he attended the Remembrance Day ceremony held at the Esquimalt Cenotaph. As well, he noted he had the opportunity to speak with R. Garrison, MP, and M. Dean, MLA, and will be attending a meeting with M. Dean at the handyDART site.
On November 28, 2022, the Mayor will be the master of ceremonies at an economic development event anticipated to be held at the Craigflower Community and Performing Arts Centre.
5. PETITIONS & DELEGATIONS
a) C. Vanderhorst, Regional Assurance Partner, MNP LLP, Re: Presentation of the 2022 Audit Service Plan
Mr. Vanderhorst presented the 2022 Audit Service Plan to Council.
Council and Mr. Vanderhorst discussed the Town’s asset management plan.
6. PUBLIC PARTICIPATION PERIOD
7. BUSINESS ARISING FROM PREVIOUS MINUTES
a) Advisory Committees
Council discussed referring the Active Transportation Network Plan Baseline Conditions report to the Community Development Advisory Committee for review and assessment of the pedestrian and transit networks for the same aspects that the recent bicycle tours did, specifically current state of infrastructure and how it compares to best practices; the Town’s key destinations and why other modes of transportation are not used to access these destinations; and short-term priority projects.
The importance of engaging the existing advisory committees in the proposed expanded advisory committees structure was also discussed.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
C-89-22 THAT the Active Transportation Network Plan Baseline Conditions Report be referred to the Community Development Advisory Committee for information and review. CARRIED
MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon
C-90-22 THAT the proposed advisory committees structure be referred to both the Community Development Advisory Committee and the Parks, Recreation, and Environment Advisory Committee for review and comment. CARRIED
8. REPORTS
8.1 STAFF REPORTS
a) Development Permit with Variance 2022/05 – 1519 Admirals Road
1. Report dated November 4, 2022 from the Community Planner
The Community Planner gave a summary of the report to Council.
Council, staff, franchise owner, and applicant discussed parking, greenspace, neighbourhood engagement, area of increase, the requirement for two electric vehicle parking spaces which are proposed to be level 2 stations, cash in lieu of parking, loading spaces, rooftop ventilation vis a vis the existing covenant registered on title, stock delivery, staffing, future commercial retail unit development, and signage.
2. Comments from the Applicant
3. Comments from the Public
a) D. Witzer, 1501 Glentana Road, spoke to Council regarding the proposed development permit for 1519 Admirals Road, specifically, parking, views, and concern over potential noise from the additional rooftop HVAC unit. He is not opposed to the store’s expansion but requested that the extent be limited to reduce the impact to viewscapes.
b) D. Hayes, 32 Demos Place, spoke to Council regarding the proposed development permit for 1519 Admirals Road and inquired into the number of trees planted as part of the Town’s tree planting program funded through the cash-in-lieu program.
The Director of Engineering and Parks clarified the tree planting program.
4. Correspondence
a) Letter dated November 13, 2022 from D. Witzer, 1501 Glentana Road, Re: Development Permit – 1519 Admirals Road
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the letter dated November 13, 2022 from D. Witzer, 1501 Glentana Road, Re: Development Permit – 1519 Admirals Road be received. CARRIED
b) Email dated November 13, 2022 from the View Royal Climate Coalition, Re: Development Permit – 1519 Admirals Road
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated November 13, 2022 from the View Royal Climate Coalition, Re: Development Permit – 1519 Admirals Road be received. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Brown
C-91-22 THAT Development Permit 2022-05 be approved as per the report dated November 4, 2022 from the Community Planner titled “Development Permit with Variances DP 2022-05 – 1519 Admirals Road”;
AND THAT Development Permit 2022-05 include the following variances:
- variance to Section 4.6.2(c) of Zoning Bylaw No. 900, 2014 to locate an accessory structure in the front yard;
- variance to Section 5.10 of Zoning Bylaw No. 900, 2014 to reduce the total number of loading spaces from 5 to 2;
- variance to Section 5.10 of Zoning Bylaw No. 900, 2014 to reduce the total number of parking spaces from 283 spaces to 247 spaces;
- variance to Section 6.7 of Sign Bylaw No. 950, 2018 to reduce the minimum vertical distance from grade a sign may be located from 2.4 m to 1.34 m; and
- variance to Section 7.2(b) of Sign Bylaw No. 950, 2018 to increase the maximum character size from 45 cm to 137 cm;
AND FURTHER THAT Development Permit 2022-05 include the following conditions:
- a security deposit of $86,328.00 at 120% of the quoted landscape works ($71,940.00) be provided prior to issuance of a Building Permit
- a cash-in-lieu payment of $504,000.00 for a total of 42 parking spaces be provided prior to issuance of a building permit
- that a s. 219 covenant must be registered prior to issuance of Development Permit 2022-05, that specifies the landowner’s responsibility to develop an on-site underground sewer attenuation system that will be designed to the satisfaction of the Director of Engineering. CARRIED
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the applicant provide one level 3 electric vehicle charging station on site.
The Director of Development Services noted that any reduction to the required number of electric vehicle parking spaces would trigger an additional variance, notice, and comment opportunity.
MOVED BY: Councillor MacKenzie SECONDED: Councillor Mattson
C-92-22 THAT as part of the Development Permit 2022-05, the applicant provide two level 3 electric vehicle charging stations on site. CARRIED Councillors Kowalewich, Lemon, and Rogers opposed
b) Helmcken Road North Laning Review
1. Report dated November 9, 2022 from the Director of Engineering and Parks
The Director of Engineering and Parks gave a summary of the report to Council.
Council and staff discussed the timing and options for lights in relation to pedestrian crossings, District of Saanich’s traffic analysis, proposed developments impacting traffic, and left turns from Chancellor Road.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
C-93-22 THAT action item C-029-19, the laning design and pedestrian crossing at the Helmcken Road/Watkiss Way intersection, be deferred until the Active Transportation Network Plan is finalized (Spring 2023). CARRIED
c) West Shore Parks and Recreation 2023 Budget and Requisition Request
1. Report dated November 9, 2022 from the Director of Finance
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
C-94-22 THAT the West Shore Parks and Recreation Society 2023 Budget and Requisition Request be referred to the 2023-2027 Financial Planning process. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
C-95-22 THAT the Polly Place road end capital project, approved for completion in 2022 (Project Summary C-114), be removed from the prioritized list of road ends;
AND THAT those funds be redirected to the development of another site identified in the 2017 Park Master Plan prioritized list of road ends to improve and as listed in Project Summary C-114. CARRIED Councillors Kowalewich, MacKenzie, and Mattson opposed
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
C-96-22 THAT Council utilize the Federal Government’s National Infrastructure Fund to fund the installation of the constructed wetland and salt marsh as part of the 2022 riparian improvement project at View Royal Park if the Town is successful in securing the funding. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Brown
C-97-22 THAT the request for an additional speed hump on Glentana Road be denied;
AND THAT Stage 1 – Traffic Calming Measures commence in accordance with the Town’s Traffic Calming Policy No. 5200-016;
AND FURTHER THAT any other subsequent traffic calming infrastructure stipulated under Stage 2 of Traffic Calming Policy No. 5200-016 be deferred until the Town’s Active Transportation Network Plan be finalized. CARRIED
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
C-98-22 THAT a report be provided to the December 2022 Committee of the Whole meeting regarding potential options to mitigate highway noise;
AND THAT a letter be sent to the Ministry of Transportation and Infrastructure requesting the Ministry implement sound attenuation solutions on the Trans-Canada Highway corridor in the Town of View Royal, particularly in areas where there are increasing areas of concern, such as the Thetis area. CARRIED
8.3 OTHER REPORTS
a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held September 8, 2022
Council discussed the City of Colwood’s presentation concerning future development opportunities at the Juan de Fuca Recreation site; potential recreation spaces for pickleball, use of the dry use floor, and installation of electric vehicle charging stations at the West Shore Parks and Recreation Centre.
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held September 8, 2022 be received. CARRIED
9. CORRESPONDENCE
9.1 FOR ACTION
a) Email dated November 1, 2022 from K. Stefanyk, 2351 Chilco Road, Re: Advisory Committees
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the email dated November 1, 2022 from K. Stefanyk, 2351 Chilco Road, Re: Advisory Committees be received. CARRIED
b) Letter dated September 28, 2022 from N. Ottosen, Re: Back Pack Project
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the letter dated September 28, 2022 from N. Ottosen, Re: Back Pack Project be received. CARRIED
c) Letter dated September 19, 2022 from J. Matear, Strata President VIS4909, Re: Noxious Bushes and Weeds
MOVED BY: Councillor Lemon SECONDED: Councillor Mattson
C-99-22 THAT the letter dated September 19, 2022 from J. Matear, Strata President VIS4909, Re: Noxious Bushes and Weeds be referred to the Town’s Bylaw Department and the Island Corridor Foundation. CARRIED
d) Letter dated November 7, 2022 from W. Zaccarelli, Secretary, Esquimalt Anglers’ Association, Re: Craigflower Creek
1. Grants-in-Aid Policy No. 1600-012
Council requested that staff advise the Esquimalt Anglers’ Association of the grant in aid application process for 2023.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
C-100-22 THAT a letter be sent to the Provincial agency responsible for trapping to express support for the Esquimalt Anglers’ Association’s request to live trap otters in Craigflower Creek. CARRIED
9.2 FOR INFORMATION
a) Letter dated November 1, 2022 from Min. A. Kang, Ministry of Advanced Education and Skills Training, Re: Affordable Housing for Students
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the letter dated November 1, 2022 from Min. A. Kang, Ministry of Advanced Education and Skills Training, Re: Affordable Housing for Students be received for information. CARRIED
b) Letter dated October 22, 2022 from T. Morrison, Chair, CREST, Re: CREST Appointment
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the letter dated October 22, 2022 from T. Morrison, Chair, CREST, Re: CREST Appointment be received for information. CARRIED
10. BYLAWS
a) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1105, 2022
A Bylaw to Amend Zoning Bylaw No. 900, 2014 Regarding Short-Term Rentals
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1105, 2022 be adopted. CARRIED
11. NEW BUSINESS
12. QUESTION PERIOD
13. MOTIONS & NOTICES OF MOTION
a) Amendment to Procedures Bylaw No. 677 – Councillor Brown
Council discussed Councillor Brown’s request to remove the limit on the number of times each year that an elected official can participate electronically in meetings. It was noted that the provision was only inserted within the past year and was intended to clearly show the importance of in-person attendance to be effectively heard at the Council table. It was noted that participation can be done well either in-person or electronically. The Chief Administrative Officer offered that a background report could be prepared to better inform Council’s discussion.
MOVED BY: Councillor Brown SECONDED: Councillor Mattson
C-101-22 THAT Section 12 (2) of Procedure Bylaw No. 677, 2007, limiting the number of times a Council member may participate electronically in a meeting each calendar year to three, be deleted;
AND THAT the topic of Council attendance at meetings be referred to staff for inclusion in a letter of expectations. CARRIED Councillors Kowalewich, Lemon, and Rogers opposed
14. RISING REPORT
15. CLOSED MEETING RESOLUTION
16. TERMINATION
MOVED BY: Councillor SECONDED: Councillor
THAT this meeting now terminate. Time: 9:59 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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