MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, FEBRUARY 18, 2025

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, FEBRUARY 18, 2025 VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE:

• Mayor Tobias
• Councillor Brown
• Councillor Kowalewich
• Councillor Lemon
• Councillor Mattson – via Microsoft Teams
• Councillor MacKenzie
• Councillor Rogers – via Microsoft Teams

PRESENT ALSO:

• S. Sommerville, Chief Administrative Officer
• S. Jones, Director of Corporate Administration/Deputy CAO
• L. Taylor, Director of Development Services
• B. Lubberts, Deputy Director of Engineering
• S. Scory, Senior Planner
• L. Curtis, Community Planner
• E. Bolster, Deputy Corporate Officer
• 7 members of the public
• 0 members of the press

1. CALL TO ORDER – Mayor Tobias called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Brown SECONDED: Councillor Lemon

THAT the agenda be approved as presented. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held January 21, 2025

MOVED BY: Councillor MacKenzie SECONDED: Councillor Brown

THAT the minutes of the Council meeting held January 21, 2025 be adopted as presented. CARRIED

4. MAYOR’S REPORT

The Mayor noted that the Town held a flag raising ceremony at Town Hall on February 14, 2025 to mark the 60th anniversary of the Canadian flag.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Updated Sustainability Checklist

1. Report dated February 4, 2025 from the Community Planner The Community Planner gave a summary of the report to Council.

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-19-25 THAT the draft “Sustainability Checklist” as attached to the report dated February 4, 2025 from the Community Planner titled “Updated Sustainability Checklist” be amended to retain the five questions proposed for removal;

AND THAT the updated Sustainability Checklist be approved as amended. CARRIED

b) Island Highway Pedestrian Safety Fencing – Background

1. Report dated January 30, 2025 from the Deputy Director of Engineering The Deputy Director of Engineering reviewed the report for Council.

MOVED BY: Councillor Lemon SECONDED: Councillor MacKenzie

C-20-25 THAT staff continue to monitor the rock outcrop on Island Highway between Burnside Road West and Price Road in accordance with the current risk management plan and, should additional works require capital budgeting, present to Council a recommended remediation plan as part of future budget deliberations;

AND THAT a follow-up report be provided in one year. CARRIED

c) 2025 UBCM Emergency Social Services Grant Application Approval

1. Report dated January 21, 2025 from the Emergency Management Officer

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-21-25 THAT the Town of View Royal make application from the 2025 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) for an Emergency Social Services grant in support of the View Royal and Colwood ESS team in the amount of $40,000. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

From the February 11, 2025 Committee of the Whole meeting:

1. Development Variance Permit 2023-10 – 1 Hospital Way

MOVED BY: Councillor Brown SECONDED: Councillor MacKenzie

C-22-25 THAT, after giving notice, Council consider the following motion:

THAT Council authorize the issuance of Development Variance Permit No. 2023-10 for 1 Hospital Way, in accordance with plans submitted to the Development Services Department on November 12, 2024, subject to the development meeting all of the Town’s Zoning Bylaw requirements, except for the following variances: i. reduce the flanking lot line setback from 6.0m to 5.0m; ii. reduce the rear lot line setback from 7.5m to 3.5m; iii. increase the building height from 9.0m to 9.5m; iv. reduce the number of required parking spaces from 5408 to 1273; and v. increase the fence height from 2.0m to 2.5m. CARRIED

2. Home Occupation – Scope of Bylaw Review

MOVED BY: Councillor Brown SECONDED: Councillor MacKenzie

C-23-25 THAT the following scope of work be approved for the review of the home occupation regulations in the Zoning Bylaw and Business Licence and Regulations Bylaw:

• review of the current definition for home occupation within the Zoning Bylaw;
• review Section 4.2 to determine if the Town’s home occupation regulations are in alignment with other municipalities in the Greater Victoria area while fostering a business-friendly community;
• determine if there are any additional amendments required related to home occupations elsewhere within the Zoning Bylaw; and
• address the following items within the Business Licence and Regulations Bylaw:

1. align home occupation definition with the Zoning Bylaw; and
2. remove home craft definition. CARRIED

3. Request for Pride Coloured Crosswalk

MOVED BY: Councillor MacKenzie SECONDED: Councillor Kowalewich

THAT a pride coloured crosswalk be installed on Rudyard Road at Helmcken Road. DEFEATED Mayor Tobias and Councillors Brown, Kowalewich, Lemon, Mattson and Rogers opposed

MOVED BY: Councillor Kowalewich SECONDED: Councillor MacKenzie

C-24-25 THAT, prior to consideration of a marked crosswalk on Rudyard Road at Helmcken Road, a crosswalk warrant be undertaken to determine the requirement for a marked crosswalk at that location. CARRIED

4. Watkiss Park Design Finalization

MOVED BY: Councillor Brown SECONDED: Councillor MacKenzie

C-25-25 THAT discussions regarding the Watkiss Park Design finalization be tabled to the 2025 budget deliberations. CARRIED

5. Helmcken Road at Watkiss Way Intersection Protection Measures

MOVED BY: Councillor Brown SECONDED: Councillor MacKenzie

C-26-25 THAT the report dated January 31, 2025 from the Director of Engineering titled “Helmcken Road at Watkiss Way Intersection Protection Measures” be tabled to a future meeting when the Director of Engineering is in attendance and can provide additional information with respect to cost and impacts. CARRIED

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Board of Directors meeting held December 12, 2024

MOVED BY: Councillor MacKenzie SECONDED: Councillor Brown

THAT the minutes of the West Shore Parks and Recreation Board of Directors meeting held December 12, 2024 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

9.2 FOR INFORMATION

a) Email dated February 2, 2025 from P. Gooch, Re: Official Community Plan Feedback

MOVED BY: Councillor MacKenzie SECONDED: Councillor Lemon

THAT the email dated February 2, 2025 from P. Gooch, Re: Official Community Plan be received for information. CARRIED

b) Letter received January 30, 2025 from S. Calderone, Colyvan Pacific Real Estate Management Ltd., Re: Upkeep of 294, 296 Eltham Road and 242 Helmcken Road

MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon

C-27-25 THAT the fine amounts in Municipal Ticket Information Bylaw No. 643, 2007 for Property Maintenance Bylaw No. 512, 2003 offences be reviewed. CARRIED

c) Letter dated January 29, 2025 from K. Fielden, Planner, City of Colwood, Re: Colwood Official Community Plan

MOVED BY: Councillor MacKenzie SECONDED: Councillor Lemon

THAT the letter dated January 29, 2025 from K. Fielden, Planner, City of Colwood, Re: Colwood Official Community Plan be received for information. CARRIED

d) Email dated January 24, 2025 from D. Screech, Burnside Road W., Re: Budget

MOVED BY: Councillor MacKenzie SECONDED: Councillor Lemon

THAT the email dated January 24, 2025 from D. Screech, Burnside Road W., Re: Budget be received for information. CARRIED

e) Letter dated January 20, 2025 from the Victoria Family Court and Youth Justice Committee, Re: Mobile Youth Services Team: Critical Status Report and Recommendations

MOVED BY: Councillor MacKenzie SECONDED: Councillor Lemon

THAT the letter dated January 20, 2025 from the Victoria Family Court and Youth Justice Committee, Re: Mobile Youth Services Team: Critical Status Report and Recommendations be received for information. CARRIED

10. BYLAWS

a) Zoning Bylaw Amendment No. 1131 – Rezoning Application 2022-06 – 14, 14A Helmcken Road and 6 Camden Avenue

1. Report dated February 7, 2025 from the Senior Planner

MOVED BY: Councillor Mattson SECONDED: Councillor Brown

THAT following first, second and third reading of Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1131, 2025, the applicant prepare and execute a legal agreement securing the following items, with contents satisfactory to the Director of Development Services and Director of Engineering, and in a form satisfactory to the Town’s Legal Counsel prior to final adoption of Bylaw No. 1131:

1. a green space of a minimum area of 70 m², identified as Play Area and Off-Leash Dog Area as generally shown on page three, Siting and Tree Plan, within the Landscape Plan, dated February 13, 2025;
2. a green space of a minimum area of 70m², identified as Communal Vegetable Garden and Gathering Space as generally shown on page three, Siting and Tree Plan, within the Landscape Plan, dated February 13, 2025;
3. a community amenity contribution (CAC) in the amount of $4,000 per residential dwelling, prior to issuance of a building permit;
4. landscaping and irrigation provided as part of the construction of the development that is located within the Town’s boulevard shall be maintained at the owner’s expense;
5. a detailed design stormwater management plan to be provided and secured in a legal agreement as a condition of a building permit, to the satisfaction of the Director of Engineering; and
6. the lands comprising the development site, 14, 14A Helmcken Road and 6 Camden Avenue, shall not be sold or otherwise transferred separately. CARRIED

2. Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1131, 2025 A Bylaw to Amend the Zoning Bylaw with Respect to Creating the CD-30: Comprehensive Development (Helmcken and Camden Townhouse) Zone and with Respect to the Rezoning of 14, 14A Helmcken Road and 6 Camden Avenue

MOVED BY: Councillor Lemon SECONDED: Councillor Brown

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1131, 2025 be given first, second and third reading. CARRIED

11. NEW BUSINESS

a) Procurement Policy – Councillor Brown

MOVED BY: Councillor Brown SECONDED: Councillor Lemon

C-28-25 THAT the Town’s Purchasing Policy #1600-021 be amended by adding the following:

“All items, materials, and services purchased by the Town of View Royal must be selected as follows:

1. items grown, produced, manufactured, or assembled in Canada first;
2. if items are not available from Canada then items should be purchased from countries other than the United States; and
3. items may be purchased from the United States only if there are no similar items available from Canada or any other countries, or in the case of an emergency, the purchase is required for operational purposes.” CARRIED

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

15. RISING REPORT

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

a) Official Community Plan Advisory Committee Appointments From the February 11, 2025 Special In-Camera Council meeting

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT Wade Abbott be appointed to the Official Community Plan Advisory Committee;

AND THAT alternates be appointed should another Official Community Plan Advisory Committee member(s) resign from the Committee;

AND FURTHER THAT two youth representatives be appointed to the Official Community Plan Advisory Committee for Phase 1 and delegate the appointments to the Director of Development Services. CARRIED

16. TERMINATION

MOVED BY: Councillor Brown SECONDED: Councillor MacKenzie

THAT this meeting now terminate. Time: 8:29 p.m. CARRIED