MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, OCTOBER 7, 2025

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, OCTOBER 7, 2025

VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE: Mayor Tobias Councillor Brown Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor MacKenzie Councillor Rogers

PRESENT ALSO: S. Sommerville, Chief Administrative Officer E. Bolster, Director of Corporate Administration I. Leung, Director of Engineering P. Hurst, Director of Protective Services S. Vella, Director of Finance L. Taylor, Director of Development Services S. Scory, Senior Planner J. Cochrane, Deputy Director of Corporate Administration 5 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Tobias called the meeting to order at 6:00 p.m.

The Mayor acknowledged that the meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Brown SECONDED: Councillor Rogers

THAT the agenda be amended to include items 10. d) 1. and 10. d) 2. and move items 10. a) and 10. d) to items 11. a) and 11. b);

AND THAT the agenda be approved as amended. CARRIED

3. PUBLIC PARTICIPATION PERIOD

a) T. Hoff, WestUrban Developments Ltd., provided Council with an overview of the development at 9 Erskine Lane to Council and expressed appreciation for the support of Town staff and Council. He highlighted the project’s success and noted that a variance application will be forthcoming.

4. BYLAWS

a) Parks and Public Places Bylaw No. 986, 2018, Amendment Bylaw No. 1095, 2022

MOVED BY: Councillor Rogers SECONDED: Councillor Brown

C-144-25 THAT Parks and Public Places Bylaw No. 986, 2018, Amendment Bylaw No. 1095, 2022 be adopted. CARRIED

b) Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 1094, 2022

MOVED BY: Councillor Rogers SECONDED: Councillor Brown

C-145-25 THAT Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 1094, 2022 be adopted. CARRIED

c) Tax Exemption Bylaw (Non-Profit Organizations) No. 1157, 2025

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-146-25 THAT Tax Exemption Bylaw (Non-Profit Organizations) No. 1157, 2025 be adopted. CARRIED

d) Fees and Charges Bylaw Amendment – Sewer User Fees

1. Report dated September 16, 2025 from the Director of Finance

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the report dated September 16, 2025 from the Director of Finance titled "Fees and Charges Bylaw Amendment - Sewer User Fees" be received. CARRIED

2. Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1158, 2025 A Bylaw to Amend the Town of View Royal Sanitary Sewer Rates in Fees and Charges Bylaw No. 958, 2016

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1158, 2025 be given first, second, and third reading. CARRIED

e) Official Community Plan Amendment Bylaw No. 1156, 2025

1. Report dated September 15, 2025 from the Senior Planner

MOVED BY: Councillor Lemon SECONDED: Councillor Mattson

THAT following first and second reading of Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 1156, 2025, a public hearing be scheduled in accordance with the Province of BC’s Bill 44 – Housing Statutes (Residential Development) Amendment Act, 2023 and Bill 47 – Housing Statutes (Transit-Oriented Areas) Amendment Act, 2023. CARRIED

2. Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 1156, 2025 A Bylaw to Amend Official Community Plan No. 811, 2011 to Introduce New Land Use Designations for the Small-Scale, Multi-Unit Housing (SSMUH) and Hospital Transit-Oriented Area, and New Housing Policies to Align the Official Community Plan with the 5 and 20-Year Housing Need in Accordance with the Province of BC’s Bill 44 - Housing Statutes (Residential Development) Amendment Act, 2023 and Bill 47 – Housing Statutes (Transit-Oriented Areas) Amendment Act, 2023

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT Official Community Plan Amendment Bylaw No. 1156, 2025 be given first and second reading. CARRIED

MOVED BY: Councillor Lemon SECONDED: Councillor Brown

C-147-25 THAT a public hearing for Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 1156, 2025 be scheduled for November 4, 2025. CARRIED

5. MAYOR’S REPORT

6. PETITIONS & DELEGATIONS

7. STAFF REPORTS

a) Consideration of Late 2025 Grant in Aid Request

1. Report dated October 1, 2025 from the Deputy Director of Finance

MOVED BY: Councillor Mattson SECONDED: Councillor Brown

C-148-25 THAT a Grant in Aid in the amount of $5,000 be provided to the Construction Foundation of BC in support of The Forge project. CARRIED

b) Sidewalk Extension Request - Conard Street

1. Report dated September 24, 2025 from the Director of Engineering

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-149-25 THAT staff be authorized to extend the sidewalk on Conard Street, between 21 Conard Street and 4 Helmcken Road, at a cost of $15,000, to be funded from the Community Amenity Reserve Fund;

AND THAT staff work with the developer of 4 Helmcken Road to coordinate installation of the extended sidewalk. CARRIED

8. BUSINESS ARISING FROM PREVIOUS MINUTES

9. CORRESPONDENCE

a) Email dated September 15, 2025 from G. Smith and C. Benson, Re: Intersection of Helmcken Road and Burnside Road

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-150-25 THAT staff present a summary of the traffic impact assessment from the Aspire development rezoning process (1449 Burnside Road West) at a future Committee of the Whole meeting. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-151-25 THAT the Mayor write to the Minister of Transportation and Transit regarding traffic challenges in the West Shore. CARRIED

b) Email dated October 1, 2025 from R. Eng, Re: Halloween Decorating Contest

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-152-25 THAT the Town’s Halloween Decorating Contest, Light Up View Royal Decorating Contest, and Best in Bloom Contest each include two categories: Most Popular and Council’s Choice.

MOVED BY: Councillor Rogers SECONDED:

THAT the main motion be amended to include two additional sub-categories: Previous Entries and New Entries. FAILED FOR LACK OF A SECONDER

The question was then called on the main motion. CARRIED

MOVED BY: Mayor Tobias SECONDED: Councillor Kowalewich

C-153-25 THAT Councillors Lemon, MacKenzie, and Rogers be appointed as the judges for the Council’s Choice category in each of the Town’s contests. CARRIED

10. CONSENT AGENDA

a) Email dated October 2, 2025 from M. Fitzgerald, Director of Real Estate, WestUrban Developments Ltd., Re: 15-21 Erskine Lane Development (moved to 11. a))

b) Email dated September 19, 2025 from J. Vanderkuip, Re: Support for Expanding Evo Bikes to View Royal

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the email dated September 19, 2025 from J. Vanderkuip, Re: Support for Expanding Evo Bikes to View Royal be received. CARRIED

c) Minutes of the Council meeting held September 16, 2025

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the minutes of the Council meeting held September 16, 2025 be adopted. CARRIED

d) Email dated September 13, 2025 from K. Buchanan, Re: Chilco Road Traffic (moved to 11. b))

e) Minutes of the Capital West Accessibility Advisory Committee meeting held May 28, 2025

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the minutes of the Capital West Accessibility Advisory Committee meeting held May 28, 2025 be received. CARRIED

f) Revised Capital West Accessibility Advisory Committee Terms of Reference

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the revised Capital West Accessibility Advisory Committee Terms of Reference be received. CARRIED

g) Minutes of the West Shore Parks and Recreation Society held June 12, 2025

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the minutes of the West Shore Parks and Recreation Society held June 12, 2025 be received. CARRIED

11. CONSIDERATION OF MATTERS REMOVED FROM CONSENT AGENDA

a) Email dated October 2, 2025 from M. Fitzgerald, Director of Real Estate, WestUrban Developments Ltd., Re: 15-21 Erskine Lane Development

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

C-154-25 THAT the Erskine Lane development amenity list, as attached to M. Fitzgerald’s email dated October 2, 2025, be shared with the Official Community Plan Review Advisory Committee for consideration in future like-size projects. CARRIED

b) Email dated September 13, 2025 from K. Buchanan, Re: Chilco Road Traffic

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-155-25 THAT the email dated September 13, 2025 from K. Buchanan, Re: Chilco Road Traffic be brought forward to a future Committee of the Whole meeting for further discussion. CARRIED Councillors Lemon and MacKenzie opposed

12. NEW BUSINESS

13. QUESTION PERIOD

14. MOTIONS & NOTICES OF MOTION

15. RISING REPORT

a) West Shore RCMP Detachment Expansion Project

Rising from the July 22, 2025 In-Camera Council meeting:

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the expenditure of up to $126,450 (14.05% of $900,000) funded from the Police Capitalization Reserve be authorized to complete the validation phase of the West Shore RCMP Detachment Expansion Project;

AND THAT the 2025-2029 Financial Plan be amended accordingly. CARRIED

16. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Mattson SECONDED: Councillor MacKenzie

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(c) - employee relations. CARRIED

17. ADJOURNMENT

MOVED BY: Councillor Mackenzie SECONDED: Councillor Brown

THAT this meeting now adjourn. Time: 7:30 p.m. CARRIED

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MAYOR

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CORPORATE OFFICER