MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, OCTOBER 15, 2024

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, OCTOBER 15, 2024

VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE:

• Mayor Tobias – via Microsoft Teams
• Councillor Brown (Acting Mayor)
• Councillor Kowalewich
• Councillor Lemon
• Councillor Mattson
• Councillor MacKenzie
• Councillor Rogers

PRESENT ALSO:

• S. Sommerville, Chief Administrative Officer
• S. Jones, Director of Corporate Administration/Deputy CAO
• I. Leung, Director of Engineering
• L. Taylor, Director of Development Services
• S. Vella, Manager of Accounting
• L. Curtis, Community Planner
• J. Cochrane, Executive Assistant
• 2 members of the public
• 0 members of the press

1. CALL TO ORDER

Acting Mayor Brown called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held October 1, 2024

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the minutes of the Council meeting held October 1, 2024 be adopted as presented. CARRIED

4. MAYOR’S REPORT

Acting Mayor Brown made note of the Provincial election and encouraged the public to participate by voting at an advanced voting location or regular voting day on October 19.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Official Community Plan Review and Update- Request for Proposal Draft Terms of Reference

1. Report dated October 8, 2024 from the Director of Development Services

Council and the Director of Development Services discussed the project cost, public engagement, timelines, and a phased approach.

MOVED BY: Councillor Lemon SECONDED: Councillor MacKenzie

THAT the report dated October 8, 2024 from the Director of Development Services titled “Official Community Plan Review and Update – Request for Proposal Draft Terms of Reference” be received for information. CARRIED

MOVED BY: Mayor Tobias SECONDED: Councillor Rogers

C-137-24 THAT the Request for Proposal Draft Terms of Reference for the Official Community Plan include a provision for a potential review after the completion of Phase 1 to determine if Phase 2 is to be undertaken by the same consultant. CARRIED

b) Draft Town of View Royal Accessibility Plan

1. Report dated September 18, 2024 from the Corporate Officer

Council and the Corporate Officer discussed accessibility inquiries received by the Town, deadline for response feedback, and operational definitions in the Plan.

MOVED BY: Councillor MacKenzie SECONDED: Councillor Lemon

C-138-24 THAT the draft Town of View Royal Accessibility Plan be made available for public comment until November 15, 2024. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Brown

C-139-24 THAT the Draft Town of View Royal Accessibility Plan feedback form include optional questions as to whether or not the respondent or the person they are assisting has a disability or has experienced an accessibility challenge at any time, and if so, which type(s) of disability impacts them. CARRIED Councillors Kowalewich, MacKenzie and Rogers opposed

c) Active Transportation Grants

1. Report dated September 26, 2024 from the Director of Engineering

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-140-24 THAT staff be authorized to:

1. apply for the Province of British Columbia’s Vision Zero Grant in support of the Speed Reduction Strategy Program; and
2. apply for the Province of British Columbia’s Active Transportation Infrastructure Grant in support of the Atkins Road Sidewalk Project (C-107) and the Helmcken Road at Watkiss Way Intersection Improvements Project (C-128). CARRIED

d) Jedburgh Sidewalk Construction Award

1. Report dated October 3, 2024 from the Director of Engineering

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-141-24 THAT the Jedburgh Road Sidewalk project be awarded to Ralmax Contracting Ltd. in the amount of $317,172 net of GST;

AND THAT the budget be amended to $375,172 to cover the construction costs, contract administration, engineering inspections, and contingencies, net of GST. CARRIED

e) Feasibility Analysis: Deconstruction and Demolition Waste Management Bylaw

1. Report dated October 9, 2024 from the Community Planner

Council discussed the availability of a list of salvage companies used by other municipalities that is distributed to the public when considering deconstruction and/or demolition.

MOVED BY: Councillor MacKenzie SECONDED: Councillor Brown

C-142-24 THAT the Town not proceed with a new Deconstruction and/or Demolition Waste Management Bylaw until a review of the Official Community Plan and the Town’s existing housing stock are completed;

AND THAT staff prepare a project summary for the creation of a deconstruction and/or demolition bylaw for the 2025 budget deliberations;

AND FURTHER THAT staff continue to work with the Capital Regional District to raise awareness and educate the public about waste diversion efforts. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-143-24 THAT “safety” and “wellness” be added to the Request for Proposal key focus areas in the Official Community Plan review and update project. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-144-24 THAT “arts”, “culture”, and “heritage” be added to the Request for Proposal key focus areas in the Official Community Plan review and update project. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-145-24 THAT the following ten key focus areas in the Official Community Plan review and update project be endorsed and included in the Request for Proposal: Community Profile, Vision and Guiding Principles; Land Use Designations and Special Planning Areas; Housing; Transportation and Mobility; Climate Action, Adaptation and Resiliency; Environmental Preservation and Enhancement; Growth Management Considerations; Reconciliation; Development Permits and Design Guidelines; and Regional Growth Statement, Implementation and Monitoring;

AND THAT the proposed three-phase project timeline and associated project scope with a project start date of January 2025 and an anticipated completion date of September 2026 (18 months) for Phase 1 and Phase 2 be approved;

AND FURTHER THAT the draft Terms of Reference for the Official Community Plan Advisory Committee be approved. CARRIED

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

9.2 FOR INFORMATION

a) Email dated October 9, 2024 from S. Sedman, Re: Notice of Permissive Tax Exemption Bylaw

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated October 9, 2024 from S. Sedman, Re: Notice of Permissive Tax Exemption Bylaw be received for information. CARRIED

b) Email dated October 8, 2024 from D. Ridout, Re: 181 Island Highway

1. Email response dated October 10, 2024 from the Director of Engineering to D. Ridout, Re: 181 Island Highway

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated October 8, 2024 from D. Ridout, Re: 181 Island Highway be received for information. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email response dated October 10, 2024 from the Director of Engineering to D. Ridout, Re: 181 Island Highway be received for information. CARRIED

c) Letter received October 7, 2024 from O. Booth, Re: Consideration of Pride Coloured Crosswalk

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the letter received October 7, 2024 from O. Booth, Re: Consideration of Pride Coloured Crosswalk be received for information. CARRIED

10. BYLAWS

a) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1148, 2024 A Bylaw to Amend the Town of View Royal Sanitary Sewer Rates in Fees and Charges Bylaw No. 958, 2016

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1148, 2024 be adopted. CARRIED

b) Public Notification Bylaw No. 1106, 2023, Amendment Bylaw No. 1150, 2024 A Bylaw to Amend the Public Notification Bylaw in Relation to Method and Timing for Delivery of Notices

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT Public Notification Bylaw No. 1106, 2023, Amendment Bylaw No. 1150, 2024 be adopted. CARRIED

a) Tax Exemption Bylaw (Places of Worship and Community Halls) No. 1149, 2024 A Bylaw to Provide Tax Exemptions for Places of Worship and Community Halls

MOVED BY : Councillor Mattson SECONDED: Councillor Rogers

THAT Tax Exemption Bylaw (Places of Worship and Community Halls) No. 1149, 2024 be adopted. CARRIED

11. NEW BUSINESS

a) Pride Coloured Crosswalk - Councillor MacKenzie

MOVED BY : Councillor Rogers SECONDED: Councillor MacKenzie

C-146-24 THAT staff provide information to Council regarding the feasibility, cost, and best location for a Pride coloured crosswalk. CARRIED

12. QUESTION PERIOD

a) M. Lloyd, View Royal, inquired as to the structure of the proposed Official Community Plan Advisory Committee.

13. MOTIONS & NOTICES OF MOTION

a) Trustee Electoral Area Election Model - Councillor Brown

THAT the following motion be brought forward to the November 5, 2024 Council meeting:

“THAT the Town of View Royal ask the Greater Victoria School District 61 Board to consider a Trustee Electoral Area election model to be implemented in time for the 2026 Local Government/Board of Education Elections.

AND THAT the Town of View Royal send letters to the City of Victoria, Township of Esquimalt, District of Saanich, District of Oak Bay, District of Highlands, the Songhees Nation, and the Esquimalt Nation informing them of the Town’s request to the Greater Victoria School District 61 Board.” CARRIED

14. CLOSED MEETING RESOLUTION

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT this meeting now terminate. Time: 8:44 p.m. CARRIED

MAYOR

CORPORATE OFFICER