MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JULY 2, 2024
Minutes of the previous regular council meeting covering bear safe bin funding, tree permit applications, and several bylaw readings.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JULY 2, 2024 VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Tobias
- Councillor Brown
- Councillor Kowalewich – via Microsoft Teams
- Councillor Lemon
- Councillor MacKenzie
- Councillor Mattson – via Microsoft Teams
- Councillor Rogers
PRESENT ALSO:
- S. Sommerville, Chief Administrative Officer
- S. Jones, Director of Corporate Administration/Deputy CAO
- D. Christenson, Director of Finance and Technology
- I. Leung, Director of Engineering
- S. Scory, Senior Planner
- E. Bolster, Deputy Corporate Officer
- 4 members of the public
- 0 members of the press
1. CALL TO ORDER
Mayor Tobias called the meeting to order at 7:00 p.m.
The Mayor acknowledged that the meeting is being held on the traditional territory of the Songhees Nation and the Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Brown SECONDED: Councillor Rogers
THAT the agenda be approved as presented. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held June 18, 2024
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the minutes of the Council meeting held June 18, 2024 be adopted as presented. CARRIED
b) Minutes of the Public Hearing held June 18, 2024
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the minutes of the Public Hearing held June 18, 2024 be adopted as presented. CARRIED
c) Minutes of the Special Council meeting held June 11, 2024
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the minutes of the Special Council meeting held June 11, 2024 be adopted as presented. CARRIED
4. MAYOR’S REPORT
The Mayor thanked the organizers, volunteers, and staff who worked to make the Canada Day celebration at the Craigflower Manor historic site a success. He also thanked the Engineering Department for the new roundabout at Six Mile Road.
5. PETITIONS & DELEGATIONS
6. PUBLIC PARTICIPATION PERIOD
a) J. Miller, 2446 Parkridge Place, spoke to Council regarding the Bear Safe Bin Pilot Program, noting he feels there should be a working group composed of staff and residents to implement this program.
b) M. Di Iorio, 29 Tovey Crescent, spoke to Council regarding reconsideration of her tree permit application at 29 Tovey Crescent (item 9.1(d)) to remove one pine tree. She noted they are considering driveway replacement, though are concerned that while the tree remains, damage to a new driveway would occur.
c) occur.
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Bear Safe Bin Pilot Revised Funding Options
- Report dated June 21, 2024 from the Director of Engineering
The Director of Engineering gave a review of the report to Council.
Council and staff discussed the supply and distribution of bear safe bins, program parameters, attractants, and engagement with residents.
MOVED BY: Councillor Brown SECONDED: Councillor Lemon
C-105-24 THAT:
- 100% of the cost of bear safe bins be funded through the Garbage Collection User Fees to maximize the bear safe bin coverage within the Riverside neighbourhood;
- residents be required to return bins to the Town when the resident moves away from the Riverside neighbourhood; and
- staff monitor bin replacement quantities throughout the year to confirm if any budgeting adjustments are required. CARRIED
b) Draft Annual Report for Year Ended December 31, 2023
- Report dated June 24, 2024 from the Executive Assistant
MOVED BY: Councillor Lemon SECONDED: Councillor Brown
THAT the report dated June 24, 2024 from the Executive Assistant titled “Draft Annual Report for Year Ended December 31, 2023” be received. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
8.3 OTHER REPORTS
9 CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated June 23, 2024 from a Resident, Re: Suggested Amendments to Bylaw No. 523
MOVED BY: Councillor Rogers SECONDED: Councillor MacKenzie
THAT the letter dated June 23, 2024 from a Resident, Re: Suggested Amendments to Bylaw No. 523 be received. CARRIED
b) Letter dated June 21, 2024 from B. Felker, Manager, CCBF Program Services, UBCM, Re: 2024-2034 Canada Community-Building Fund Agreement
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
C-106-24 THAT Mayor and Corporate Officer be authorized to execute the necessary documents related to the 2024-2034 Canada Community-Building Fund Agreement. CARRIED
c) Letter dated June 13, 2024 from Chief Sam, Songhees Nation, Re: Sponsorship Opportunities for the 2024 South Island Powwow on National Day for Truth and Reconciliation
MOVED BY: Councillor Lemon SECONDED: Councillor Mattson
C-107-24 THAT the Town advise Songhees First Nation that the Town is pleased to support the South Island Powwow on September 30, 2024 as a Bronze level sponsor in the amount of $2,500 funded from Casino revenue as a grant in aid;
AND THAT the 2024-2028 Financial Plan be amended accordingly;
AND FURTHER THAT staff include consideration of a $2,500 grant for the South Island Powwow in future grant in aid budgets. CARRIED
d) Letter dated June 10, 2024 from A. Benn and M. Di Iorio, Re: Tree Permit Application 2019-076 – 29 Tovey Crescent
Council and staff discussed the health and safety of the tree, grounds for removal, protection of tree roots, and tree retention.
MOVED BY: Councillor Brown SECONDED: Councillor Rogers
C-108-24 THAT Tree Permit Application 2019-076 to remove one pine tree at 29 Tovey Crescent be approved. CARRIED
9.2 FOR INFORMATION
a) Email dated June 21, 2024 from J. Sheffield, Re: Need for a Performing Arts Theatre in the Western Communities
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the email dated June 21, 2024 from J. Sheffield, Re: Need for a Performing Arts Theatre in the Western Communities be received for information. CARRIED
b) Letter dated June 19, 2024 from Mayor Tobias, Re: Together Against Poverty Letter regarding Christie Point
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the letter dated June 19, 2024 from Mayor Tobias, Re: Together Against Poverty Letter regarding Christie Point be received for information. CARRIED
10. BYLAWS
a) Delegation of Garden Suite Form and Character Development Permits and Development Permit Renewals
- Report dated June 24, 2024 from the Senior Planner
MOVED BY: Councillor Lemon SECONDED: Councillor Brown
THAT the report dated June 24, 2024 from the Senior Planner titled “Delegation of Garden Suite Form and Character Development Permits and Development Permit Renewals” be received. CARRIED
- Delegation Bylaw No. 872, 2015, Amendment Bylaw No. 1140, 2024 A Bylaw to Amend the Delegation Bylaw to Permit the Director of Development Services to be Granted Delegation Powers to Approve Garden Suite Development Permits and Development Permit Renewals
Council and staff discussed amendments required to the title of the bylaw.
MOVED BY: Councillor Mattson SECONDED: Councillor Brown
THAT Delegation Bylaw No. 872, 2015, Amendment Bylaw No. 1140, 2024 be given first, second, and third reading as amended by revising the title of the bylaw. CARRIED Councillor Rogers opposed
b) Lot Coverage and Impermeable Surface Coverage Zoning Bylaw Amendments
- Report dated June 14, 2024 from the Senior Planner
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated June 14, 2024 from the Senior Planner titled “Lot Coverage and Impermeable Surface Coverage Zoning Bylaw Amendments” be received. CARRIED
- Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1143, 2024 A Bylaw to Amend Zoning Bylaw No. 900, 2014 by Removing the Lot Coverage and Impermeable Surface Coverage Zoning Provisions Under the Heading Lot Density and Creating a New Heading for Lot Coverage and Impermeable Surface Coverage
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1143, 2024 be given first, second, and third reading. CARRIED
c) Amendments to Election Procedures Bylaw No. 989 and Sign Bylaw No. 950
- Report dated June 24, 2024 from the Director of Corporate Administration/Deputy CAO
The Director of Corporate Administration/Deputy CAO gave an overview of the report to Council.
Council and staff discussed the location of “voting opportunity sign” areas, signage on vehicles (section 9.1.3), and promoting equality amongst candidates.
MOVED BY: Councillor MacKenzie SECONDED: Councillor Mattson
THAT the report dated June 24, 2024 from the Director of Corporate Administration/Deputy CAO titled “Amendments to Election Procedures Bylaw No. 989 and Sign Bylaw No. 950” be received.
- Election Procedure Bylaw No. 989, 2018, Amendment Bylaw No. 1142, 2024 A Bylaw to Amend Election Procedures Bylaw No. 989, 2018
MOVED BY: Councillor MacKenzie SECONDED: Councillor Mattson
THAT Election Procedures Bylaw No. 989, 2018, Amendment Bylaw No. 1142, 2024 be given first, second, and third reading as amended by removing section 9.1.3 in its entirety. CARRIED Councillors Lemon and Rogers opposed
- Sign Bylaw No. 950, 2018, Amendment Bylaw No. 1144, 2024 A Bylaw to Amend Sign Bylaw No. 950, 2018
MOVED BY: Councillor Mattson SECONDED: Councillor MacKenzie
THAT Sign Bylaw No. 950, 2018, Amendment Bylaw No. 1144, 2024 be given first, second, and third reading. CARRIED
11. NEW BUSINESS
a) E&N Rail Trail – Councillor Rogers
Councillor Rogers discussed the need to decrease the speed limit for bicycles on the E&N Rail Trail as this is a multi-user trail.
MOVED BY: Councillor Rogers SECONDED: Councillor
THAT the Town request that the Capital Regional District reduce the speed limit on the E&N Rail Trail. FAILED FOR LACK OF A SECONDER
MOVED BY: Councillor Brown SECONDED: Councillor Mattson
C-109-24 THAT the Town express their concern to the Capital Regional District (CRD) regarding the safety of regional trail users and suggest that the CRD consider year-round informational signage and educational enforcement. CARRIED
12. QUESTION PERIOD
a) M. Di Iorio, 29 Tovey Crescent, asked for clarification of Council’s decision regarding the reconsideration of Tree Permit Application 2019-076 for the pine tree removal at her property.
13. MOTIONS & NOTICES OF MOTION
a) Baseline Data for Traffic Counts – Councillor Rogers
MOVED BY: Councillor Rogers SECONDED: Councillor Brown
C-110-24 THAT the following motion be brought forward to the July 16, 2024 Council meeting:
THAT the Town collect baseline data from all neighbourhoods for traffic counts and traffic speed in the next twelve months. CARRIED
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor MacKenzie SECONDED: Councillor Lemon
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers, and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(f) – enforcement and (k) – municipal service. CARRIED
16. RISING REPORT
17. TERMINATION
MOVED BY: Councillor MacKenzie SECONDED: Councillor Lemon
THAT this meeting now terminate. Time: 9:07 p.m. CARRIED
MAYOR CORPORATE OFFICER
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