2024 07 16 Council Agenda - Agenda - Pdf
MINUTES OF A SPECIAL COUNCIL MEETING HELD ON TUESDAY, JULY 9, 2024
Minutes from a special meeting where council moved into a closed session based on section 91 (2) of the Community Charter.
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JULY 2, 2024
Minutes of the previous regular council meeting covering bear safe bin funding, tree permit applications, and several bylaw readings.
ACCEPTABLE LETTERS OF CREDIT POLICY REVISION
A report from the Director of Finance and Technology proposing an update to the 'Acceptable Letters of Credit' policy to simplify the draw process.
Policy #0100-041 Acceptable Letters of Credit - DRAFT REVISION
The draft version of the updated policy for acceptable letters of credit required as security by the Town.
HIGHWAY NOISE MITIGATION UPDATE SIX MILE OFF-RAMP
A technical report from the Director of Engineering regarding the feasibility and costs of installing noise barrier walls along Highway 1.
HIGHWAY NOISE MITIGATION UPDATE SIX MILE ROAD OFFRAMP PRESENTATION
A slide deck visualizing the findings of the acoustic study and the proposed wall alignments.
POTHOLE AND SIDEWALK MAINTENANCE POLICIES
A report seeking adoption of formal inspection and maintenance policies to mitigate municipal liability risks.
Policy #5200-019 - Sidewalk Inspection and Maintenance
The technical policy defining inspection criteria and repair timelines for sidewalk vertical deflections.
Policy #5200-020 - Pothole Inspection and Maintenance
The technical policy defining inspection criteria and repair timelines for road potholes.
Collaboration on West Shore Regional Parks and Recreation Facilities Master Plan
A report recommending participation in a regional master planning effort with neighboring West Shore municipalities.
WSPR STAFF REPORT - West Shore Regional Parks & Recreation Facilities Master Plan Funding Request
A regional staff report detailing the breakdown of funding requests for each member municipality of the West Shore Parks & Recreation Society.
ANNUAL REPORT FOR YEAR ENDED DECEMBER 31, 2023
A report presenting the final 2023 Annual Report for review and adoption as required by the Community Charter.
TOWN OF VIEW ROYAL ANNUAL REPORT Year Ended December 31, 2023
The introductory sections of the 2023 Annual Report, including a message from the Mayor highlighting achievements like the Active Transportation Network Plan.
Annual Report 2023 - COMMUNITY PROFILE & STATISTICS
Overview of the Town's demographics, geography, and municipal services provided by the Town and the Capital Regional District.
Annual Report 2023 - MAYOR & COUNCIL
Profiles of the elected Mayor and Council members for the 2023-2026 term, including their specific committee appointments.
Town of View Royal Organizational Chart
Visual hierarchy of the Town's administrative structure, showing departments reporting to the Chief Administrative Officer.
Annual Report 2023 - VISION, MISSION, VALUES & ORGANIZATIONAL EXCELLENCE
Statement of the Town's strategic vision and core values used to guide municipal governance and service delivery.
2023 Municipal Highlights - ADMINISTRATION DEPARTMENT
Report on 2023 accomplishments in communications, records management, and community events like Canada Day and a new trestle mural.
2023 Municipal Highlights - DEVELOPMENT SERVICES DEPARTMENT
Review of land use planning, zoning, and building permit activities, including the development of a Coastal Adaptation Plan.
2023 Municipal Highlights - ENGINEERING DEPARTMENT
Summary of infrastructure maintenance, park improvements, and active transportation planning.
2023 Municipal Highlights - FINANCE & TECHNOLOGY DEPARTMENT
Report on fiscal management, cybersecurity audits, and the deployment of new project tracking software for staff.
2023 Municipal Highlights - PROTECTIVE SERVICES DEPARTMENT
Highlights from the Fire Department, policing, and bylaw enforcement, including an integrated fire protection model with neighboring municipalities.
2023 MUNICIPAL GOALS & OBJECTIVES
Status report on the Town's progress toward achieving six strategic priorities identified for the 2023-2026 period.
LOOKING AHEAD - 2023-2026 STRATEGIC PLAN
Outline of upcoming strategic goals, initiatives, and target completion years through 2027.
TOWN OF VIEW ROYAL FINANCIAL INFORMATION
Introduction to the 2023 financial highlights and the formal Statement of Financial Information Approval signed by the Mayor and Director of Finance.
Consolidated Financial Statements & Independent Auditor's Report
Auditor's unmodified opinion and the four primary consolidated financial statements (Position, Operations, Net Financial Assets, and Cash Flows) for 2023.
Notes to Consolidated Financial Statements
Detailed accounting policies and explanatory notes concerning the Town's fiscal year ended December 31, 2023.
Annual Report for Year Ended December 31, 2023 (Financial Notes and Statistical Information)
Excerpts from the 2023 Annual Report including notes to consolidated financial statements, schedules of remuneration for elected officials and employees, and municipal tax statistics.
Email from Tiffany Moore re: Governance Agreement Report and Draft 2025-2030 Agreements
An email from the West Shore Parks & Recreation Society transmitting governance reports and draft agreements to municipal members for consideration.
WSPR STAFF REPORT: West Shore Parks & Recreation Society Governance Agreements
A staff report recommending that municipal members approve a 5-year rollover of governance agreements for the West Shore Parks & Recreation Society.
West Shore Parks and Recreation Operating, Maintenance and Management Agreement
A draft agreement outlining the operational, maintenance, and management responsibilities of the WSPR Society as the 'Operator' for member municipalities.
West Shore Parks, Recreation and Community Services Agreement
An agreement establishing the joint provision of parks and recreation services and defining member obligations and financial contribution frameworks.
WEST SHORE PARKS, RECREATION AND COMMUNITY SERVICES AGREEMENT
An excerpt of the draft governance agreement between regional municipalities regarding West Shore parks and recreation services.
Letter from L. Pakos, Re: Sidewalk on Glenairlie Drive
Correspondence from a local resident requesting budget allocation to complete a sidewalk on Glenairlie Drive for student safety.
Partners for Better Health Meeting Minutes
Minutes from a multi-jurisdictional meeting focused on the recruitment and retention of family physicians in the South Island region.
Email from View Royal Climate Coalition, Re: Draft Annual Report for 2023
An email providing feedback on the town's draft 2023 annual report, specifically regarding sustainability checklists and tree canopy goals.
TOWN OF VIEW ROYAL BYLAW NO. 1140
A bylaw to amend delegation powers to permit the Director of Development Services to approve certain development permits, including garden suites.
TOWN OF VIEW ROYAL BYLAW NO. 1142
A bylaw amending election procedures to regulate the size, placement, and timing of election-related and 'Voting Opportunity' signage.
TOWN OF VIEW ROYAL BYLAW NO. 1143
A bylaw amending Zoning Bylaw No. 900 to restructure headings related to lot coverage and impermeable surface coverage.
TOWN OF VIEW ROYAL BYLAW NO. 1144
A housekeeping amendment to the Sign Bylaw to remove the definition of 'Election Sign'.
ITEM(S) TO BE ADDED TO AGENDA: Thetis Lake Dam Safety Update
A request form submitted by Councillors Rogers and Brown to add a presentation on Thetis Lake Dam safety to a future council meeting.
Appendix: Seismic hazard investigations at select DND facilities
Excerpts from a 2022 Geological Survey of Canada report investigating seismic risks in southwestern British Columbia.
Appendix: Capital Daily News Article - Vancouver Island sits near dangerous section of Cascadia fault line
A news article detailing recent scientific research regarding the Cascadia Subduction Zone and the potential impact of a major earthquake on Victoria.
Appendix: Historical Newspaper Clipping - Esquimalt Waterworks
A historical clipping from the Daily Colonist regarding the early construction and engineering of the Thetis Lake waterworks.