TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

TOWN OF VIEW ROYAL COUNCIL MEETING

TUESDAY, SEPTEMBER 16, 2025 @ 6:00 PM VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

Should you wish to participate electronically, this meeting will be live webcast commencing at 6:00 p.m. and may be viewed by clicking on the following link:

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If you would like to participate in the meeting by phone, please see information below:

Phone: 778-402-9227 and use Conference ID: 569 907 29#

You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, September 16, 2025 for inclusion in the September 16, 2025 agenda.

If you have any questions, please contact the Corporate Administration Department at 250-479-6800.

1. CALL TO ORDER

(Mayor Tobias)

2. APPROVAL OF AGENDA

(motion to approve)

3. PUBLIC PARTICIPATION PERIOD

(excluding items which are or have been the subject of a public hearing)

4. BYLAWS

a) Parks and Public Places Bylaw No. 986, 2018, Amendment Bylaw No. 1095, 2022

1. Report dated August 29, 2025 from the Bylaw Compliance Officer

Staff Recommendation:

THAT third reading of Parks and Public Places Bylaw No. 986, 2018, Amendment Bylaw No. 1095, 2022 be rescinded;

AND THAT Parks and Public Places Bylaw No. 986, 2018, Amendment Bylaw No. 1095, 2022 be amended;

AND FURTHER THAT Parks and Public Places Bylaw No. 986, 2018, Amendment Bylaw No. 1095, 2022 be given third reading as amended.

2. Parks and Public Places Bylaw No. 986, 2018, Amendment Bylaw No. 1095, 2022 A Bylaw to Amend Parks and Public Places Bylaw No. 986, 2018 (rescind third reading, amend third reading, give new third reading as amended)

b) Tax Exemption Bylaw (Non-Profit Organizations) No. 1157, 2025

1. Report dated August 26, 2025 from the Director of Finance

Staff Recommendation:

THAT Tax Exemption Bylaw (Non-Profit Organizations) No. 1157, a bylaw to provide tax exemption for non-profit organizations, be introduced and given first, second, and third readings.

2. Tax Exemption Bylaw (Non-Profit Organizations) No. 1157, 2025 A Bylaw to Provide Tax Exemption for Non-Profit Organizations (first, second, and third reading)

5. MAYOR’S REPORT

6. PETITIONS & DELEGATIONS

a) P. Cormier, South Island Community Council/Community Living BC, Re: Promoting Inclusive Housing in View Royal

7. STAFF REPORTS

a) Pride-Coloured Crosswalk Update – Helmcken Road at Rudyard Road

1. Report dated June 18, 2025 from the Deputy Director of Engineering

Staff Recommendation:

THAT Council request staff to include a pride-coloured crosswalk project for to be considered in the 2026-2030 Financial Plan deliberations.

b) Building Permit Updates for 315 and 331 Stewart Avenue

1. Report dated September 4, 2025 from the Director of Development Services

Staff Recommendation:

THAT the report dated September 4, 2025 from the Director of Development Services titled “Building Permit Updates for 315 and 331 Stewart Avenue” be received for information.

c) Transportation Master Plan Engagement Primer

1. Report dated September 3, 2025 from the Director of Engineering

Staff recommendation:

THAT the report dated September 3, 2025 from the Director of Engineering titled “Transportation Master Plan Engagement Primer” be received for information.

d) Application for Extension of Hours of Liquor Service at Four-Mile Pub - 199 Island Highway

1. Report dated September 9, 2025 from the Director of Development Services

Staff Recommendation:

THAT the Town opt out of providing input and defer the community input and comment process to the Liquor and Cannabis Licensing Branch for an application to amend the liquor license at the Four-Mile Pub located at 199 Island Highway.

e) Appointment

1. Appointment of Deputy Corporate Officer

Staff Recommendation:

THAT the previous appointment of Elena Bolster to the position of Deputy Corporate Officer be hereby rescinded;

AND THAT Jennifer Cochrane be appointed as the Deputy Corporate Officer.

8. BUSINESS ARISING FROM PREVIOUS MINUTES

a) Trustee Electoral Area Election Model - Councillor Brown

1. Update from Councillor Brown

9. CORRESPONDENCE

a) Letter dated August 22, 2025 from Mayor Goodmanson, City of Langford, Re: Support of The Forge

b) Email dated September 3, 2025 from A. McGuinness, Re: Proposal for Repair and Resurfacing of View Royal Tennis Courts

c) Email dated September 10, 2025 from A. Dick, Re: Inquiry from local Artist regarding vandalism hot spots

10. CONSENT AGENDA

a) Minutes of the Council meeting held September 2, 2025 (adopt)

b) Minutes of the Capital West Accessibility Advisory Committee held September 25, 2024, December 18, 2024 and February 26, 2025 (receipt)

c) Minutes of the Official Community Plan Review Advisory Committee held August 25, 2025 (receipt)

d) 2025 September Progress Report - West Shore Regional Parks & Recreation Facilities Master Plan dated September 4, 2025 from G. Brown, CAO, West Shore Parks and Recreation

e) Cool it! Program Final Report 2024/25 - Capital Regional District

f) Letter dated August 7, 2025 from Chief Sam, Songhees Nation, Re: Sponsorship for 2025 South Island Powwow

g) Email dated September 3, 2025 from R. McIntyre, Re: 315 Stewart Avenue

h) Email dated September 9, 2025 from T. Blodgett, Re: re-zoning @ Helmcken/Island Hwy

i) From the September 9, 2025 Committee of the Whole meeting:

1. Rezoning 2025-01 - 258 Helmcken Road

THAT the Committee recommend to Council to instruct staff to prepare the necessary Zoning Bylaw amendments to amend the CD-26: Island Highway/Helmcken Comprehensive Development Zone as follows:

a. Add Café, Medical Clinic, Office, and Retail as permitted uses b. Add a condition that Café, Medical Clinic, Office and Retail uses, with the exception of parking, are only permitted on the ground floor of a building.

AND THAT first and second reading of the Zoning Bylaw amendment be considered by Council and a public hearing date be set. (COW-25-25)

2. Official Community Plan Review and Update - Western Gateway Corridor Survey

THAT the Committee recommend to Council that the Western Gateway Corridor Survey be amended by including the following:

• provide a link to the Housing Needs Report in the preamble;
• add landmarks on the maps to allow for the better orientation of survey respondents;
• remove re-affirming questions on density that were previously asked in the Community Growth Survey;
• shorten the preamble to improve clarity and only include relevant information; and
• reduce the number of open-ended questions

AND THAT the Western Gateway Corridor Survey be approved as amended. (COW-26-25)

3. Proposed Amendments to the Official Community Plan

THAT the Committee recommend to Council that staff prepare the necessary bylaw amendment to amend the Official Community Plan Bylaw No. 811, 2011 as follows:

• adding a new sub-section, Housing Need Requirement, within Section 3: Housing, to detail the 5- and 20-year period (2021 – 2041) housing need in View Royal;
• revising an existing housing policy, Policy HS1.9 Innovative Approaches, by adding: shelters for persons experiencing homelessness and housing for those at risk of homelessness;
• adding a new policy, Policy HS1.12 Non-Market Units, within Section 3: Housing, to support the development of non-market housing for lower-income populations through collaborative efforts with agencies and governments;
• deleting existing Large Lot Residential (R-L) and Residential (R) land use designations and replacing with a new Small-Scale, Multi-Unit Housing (SSMUH) land use designation defined as follows: uses include detached and attached dwellings, such as detached residential, secondary suite, garden suite, duplex, rowhouse, townhouse, house-plex, and apartments; buildings up to three storeys; and a maximum of six (6) dwelling units;
• adding a new Hospital Transit-Oriented Area (HTOA) land use designation, and amending the existing land use designations of all properties within 200 metres of the identified transit exchange bus stop to the new HTOA land use designation, defined as follows: uses include mixed-use with apartments, visitor accommodations, restaurants, retail, office, institutional (i.e. Hospital), and Civic Use (e.g. daycares, libraries, public gathering and amenity spaces); buildings up to 10 Storeys; and density up to 3.5 Floor Space Ratio (FSR);
• adding a new Neighbourhood Village (NV) land use designation, and amending the existing land use designations of all properties within 201 and 400 metres of the identified transit exchange bus stop to the new NV land use designation, defined as follows: uses include small-scale, mixed-use buildings, such as multi-unit housing and community-serving commercial and civic uses (schools, offices, restaurants, retail, small grocery store, and community spaces); buildings up to six storeys; and density up to 2.5 FSR; and
• adding a new policy, LU 4.14 Mixed Commercial Development, to Section 1: Land Use and Urban Design, which states the following: Development of four storeys or greater should incorporate commercial or public use space. (COW-27-25)

4. Proposed Amendments to Purchasing Policy #1600-21

THAT the Committee recommend to Council that Purchasing Policy #1600-21 be adopted. (COW-28-25)

5. Use of Town Grants for Alcohol

THAT the Committee recommend to Council that Use of Town Grants for Alcohol Policy #0100-053 be adopted. (COW-29-25)

j) Letter dated September 16, 2025 from D. Wilson, Re: 315 View Royal Ave

11. CONSIDERATION OF MATTERS MOVED FROM CONSENT AGENDA

12. NEW BUSINESS

13. QUESTION PERIOD

14. MOTIONS & NOTICES OF MOTION

a) Veterans Memorial Crosswalk in View Royal - Councillor Brown

From the September 2, 2025 meeting:

THAT the creation of a Veterans Memorial crosswalk on a high-traffic road in View Royal be considered during the 2026 budget discussions.

15. CLOSED MEETING RESOLUTION

16. RISING REPORT

17. ADJOURNMENT

Next Regular Council Meeting: Tuesday, October 7, 2025 at 6:00 p.m.