MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, FEBRUARY 17, 2015
Official minutes from the previous council meeting, recording approvals for permits, capital budget allocations, and appointments to advisory committees.
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, FEBRUARY 17, 2015 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer J. Rosenberg, Director of Engineering L. Chase, Director of Development Services J. Davison, Planner E. Bolster, Deputy Municipal Clerk
18 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 7:00 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT the agenda be amended to include items 8.2 (recommendation from February 16, 2015 Special Committee of the Whole Budget meeting) and 11 (a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held February 3, 2015
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Council meeting held February 3, 2015 be adopted as presented. CARRIED
4. MAYOR'S REPORT
5. PETITIONS & DELEGATIONS
a) J. Devonshire, Dogwood Initiative, Re: Support of an Independent BC Environmental Review of the Trans Mountain Expansion Project
J. Devonshire, K. Cass and F. Blundell, representatives of the Dogwood Initiative, spoke to Council regarding the Trans Mountain expansion project, specifically:
- potential risk for an oil spill;
- twelve First Nations publically challenging the constitutionality of the Kinder Morgan Trans Mountain review process;
- tanker traffic; and
- pipeline expansion.
The Dogwood Initiative is asking that Council request the Association of Vancouver Island Coastal Communities to endorse the approved 2014 Union of BC Municipalities' motion LR2 at its April 2015 convention and call for a prompt response and action by the Province.
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT the Town of View Royal Council reiterate to the Union of BC Municipalities its support for that organization's approved 2014 motion LR2 regarding an independent environmental review of the Trans Mountain Expansion Project;
AND THAT the Town of View Royal support the matter at the Association of Vancouver Island Coastal Communities during the organization's 2015 Annual General Meeting. CARRIED
6. PUBLIC PARTICIPATION PERIOD
a) R. Yakelashek, 2523 Belmont Road, spoke to Council requesting that Council make a declaration for the Right to a Healthy Environment. b) F. Yakelashek, 2523 Belmont Road, spoke to Council requesting that Council make a declaration for the Right to a Healthy Environment. c) N. Harlan, 1042 Princess Avenue, spoke to Council requesting that Council make a declaration for the Right to a Healthy Environment. d) E. Harlan, 1042 Princess Avenue, spoke to Council requesting that Council make a declaration for the Right to a Healthy Environment.
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Environmental Development Permit with Variances No. 2014/08 – 77 Caton Place
Report dated February 11, 2015 from the Planner The Planner gave a summary of the report to Council.
Comments from the Applicant n/a
Comments from the Public a) D. Critchley, 132 St. Giles Street, Portage Inlet Protection Society, spoke in favour of the application as it increases density and makes better use of the lot. He requested that Council support the application.
Correspondence
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
C-15-15 THAT Development Permit No. 2014/08 as per the report from the Planner dated February 11, 2015 be approved;
AND THAT Development Permit No. 2014/08 include the following variances:
- Variance to the setback from the natural boundary to the sea from 15m to 10.5m; and
- Variance to the maximum horizontal dimension of an accessory building from 7.5m to 10m.
AND THAT Development Permit No. 2014/08 include the following conditions:
- A landscape reclamation plan be provided with pot sizes for plantings, to the satisfaction of the Director of Development Services; and
- A deposit for 125% of the landscape cost estimate be provided to the Town as a security against damage to the natural environment or landscaping deficiencies. CARRIED
b) Capital Budget Approval for 2015 Annual Pavement Rehabilitation
- Report dated February 11, 2015 from the Deputy Director of Engineering Council and staff discussed the Capital Regional District's contribution to the pavement rehabilitation project.
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
C-16-15 THAT the 2015 annual pavement rehabilitation capital budget (Island Highway from Adams Place to the Colwood Interchange intersection), be approved in the amount of $150,000.00;
AND THAT the paving work on Island Highway from Adams Place to the Colwood Interchange be carried out between the hours of 7:00 p.m. and 5:00 a.m. (Monday to Friday) as detailed in the report from the Deputy Director of Engineering dated February 11, 2015 titled "Capital Budget Approval for 2015 Annual Pavement Rehabilitation". CARRIED
c) Regulation of Fences
- Report dated February 11, 2015 from the Director of Development Services Council discussed the importance of consultation between property owners when a fence is to be constructed and options for less obtrusive fences.
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the report titled "Regulation of Fences" from the Director of Development Services dated February 11, 2015 be received for information. CARRIED
d) E&N Rail Trail Culvert Replacement and Upgrade
- Report dated February 11, 2015 from the Director of Engineering
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
C-17-15 THAT the expenditure of up to $130,000.00 to upgrade three culverts identified in the Director of Engineering's February 11, 2015 report entitled "E&N Rail Trail Culvert Replacement and Upgrade" as part of the E&N Rail Trail project be authorized. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
From the February 10, 2015 Committee of the Whole meeting:
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the View Royal 2015 Policing Priorities be forwarded to Inspector Chomyn for comment. CARRIED
From the February 16, 2015 Special Committee of the Whole Budget meeting:
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
C-18-15 THAT the West Shore Parks and Recreation Society 2015 Budget be approved. CARRIED
8.3 OTHER REPORTS
a) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held January 27, 2015
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Parks, Recreation and Environment Advisory Committee meeting held January 27, 2015 be received. CARRIED
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
C-19-15 THAT Council facilitate an invasive plant workshop for volunteer residents to train them in the proper removal of invasive species. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
C-20-15 THAT the continuation of funding and an increased budget for capital costs in the replacement of park fixtures be considered in the 2015 budget deliberations. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
C-21-15 THAT the Strata at 14 Erskine Lane (VIS3076) request regarding the installation of a private garden at Game Road Nature Park for a two-year trial period be approved;
AND THAT this approval include a provision for the Strata at 14 Erskine Lane (VIS3076) to maintain a portion of Game Road Park;
AND THAT an agreement between the Town and the Strata at 14 Erskine Lane (VIS3076) be entered into that includes the required maintenance expectations;
AND FURTHER THAT staff work with the Strata at 14 Erskine Lane (VIS3076) to facilitate this initiative. CARRIED
MOVED BY: SECONDED:
C-22-15 THAT opportunities for vegetable gardening (community gardens) be considered during the development approval process in future applications. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the recommendation from the Parks, Recreation and Environment Advisory Committee regarding the continuation of the E&N Rail Trail cross-section be received. CARRIED
b) Minutes of the Transportation Advisory Committee meeting held January 27, 2015
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the minutes of the Transportation Advisory Committee meeting held January 27, 2015 be received. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
C-23-15 THAT the Island Corridor Foundation be asked to provide the Transportation Advisory Committee with a progress update on the commuter rail initiative. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
C-24-15 THAT BC Transit be invited to provide a presentation to the Transportation Advisory Committee on public transit services;
AND THAT all advisory committees be invited to attend the presentation. CARRIED
9. CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated January 26, 2015 from R. Yakelashek, 2523 Belmont Avenue, Re: Declaration of the Right of a Healthy Environment
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
THAT the Town of View Royal endorses the following declaration:
"All people have the right to live in a healthy environment, including: The right to breathe clean air; The right to drink clean water; The right to consume safe food; The right to access nature; The right to know about pollutants and contaminants released into the local environment; The right to participate in decision-making that will affect the environment." CARRIED
b) Letter dated January 28, 2015 from C. Evans, President, Maritime Museum of BC, Re: Request for Letters of Support – Maritime Museum CPR Steamship Terminal Project
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT a letter of support for the principle of the Maritime Museum's long-term lease of the CPR Steamship Terminal building and the plan to revitalize the Maritime Museum of British Columbia at this new location be provided. CARRIED
c) Letter dated January 29, 2015 from T. Webster, 9825 Nassichuk Road, Re: Moratorium to Allow BCUC to Review Proposed Site C Project
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the letter dated January 29, 2015 from T. Webster, 9825 Nassichuk Road, Re: Moratorium to Allow BCUC to Review Proposed Site C Project be received. CARRIED Councillor Mattson voted in the negative
d) Email dated February 6, 2015 from A. Mulcahy, Administrative Assistant, West Shore Parks and Recreation, Re: Alternates to Attend Meetings on Behalf of Directors
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT Councillor Heidi Rast be appointed as the Town of View Royal's alternate to the West Shore Parks and Recreation Society Board of Directors. CARRIED
9.2 FOR INFORMATION
10. BYLAWS
a) MTI Bylaw No. 643 Amendment Bylaw No. 916
- Report dated February 12, 2015 from the Planner
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
THAT the report dated February 12, 2015 from the Planner titled "MTI Bylaw No. 643 Amendment Bylaw No. 916" be received. CARRIED
- Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 916, 2015 A Bylaw to Amend Municipal Ticket Information Bylaw No. 643, 2007
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
THAT Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 916, 2015 be given first, second and third reading. CARRIED
b) Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 910, 2015 A Bylaw to Amend Municipal Ticket Information Bylaw No. 643, 2007
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 910, 2015 be adopted. CARRIED
c) Development Cost Charge Reserve Fund Expenditure Bylaw No. 914, 2015 A Bylaw to Authorize the Expenditure of Monies in the DCC Reserve Fund (Drainage)
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT Development Cost Charge Reserve Fund Expenditure Bylaw No. 914, 2015 be adopted. CARRIED
d) Soil Deposit/Removal Bylaw, No. 869, 2013, Amendment Bylaw No. 915, 2015 A Bylaw to Amend Soil Deposit/Removal Bylaw, No. 869, 2013
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
THAT Soil Deposit/Removal Bylaw, No. 869, 2013, Amendment Bylaw No. 915, 2015 be adopted. CARRIED
11. NEW BUSINESS
a) Letter dated January 23, 2015 from L. Helps, Mayor, City of Victoria, Planning for Design Improvements on the Galloping Goose Trail in 2015
Council discussed planning design improvements to the CRD's Galloping Goose Regional Trail.
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
C-25-15 THAT the Town work with CRD Parks, other CRD departments and the City of Victoria to fund design planning for improvements and implementation to the Galloping Goose Regional Trail from the Selkirk Trestle to switch bridge over the Trans-Canada Highway by 2018. CARRIED Councillor Rast voted in the negative
12. QUESTION PERIOD
a) B. Stavdal, 32-118 Aldersmith Place, questioned the construction taking place at the corner of Admirals Road and Hallowell Road. The Chief Administrative Officer noted that Ralmax Group of Companies will be holding a public meeting in the near future to discuss the current construction on Esquimalt Nation lands with residents.
13. MOTIONS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
15. RISING REPORT
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
C-26-15 a) Employee Vehicle Use From the February 10, 2015 Special In-Camera Council meeting:
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the Town of View Royal adopt policy statements as follows:
- During the regular day, the emergency service vehicle is used exclusively in the conduct of Protective Services business.
- During the night, some employees are on-call (and therefore, on-duty) and the emergency service vehicle is on stand-by for dispatch to attend emergency situations, without the discretion of the Employee. As such, the Town Council and Fire Chief consider the vehicle at all times to be used exclusively in the conduct of Protective Services business.
- The Emergency Services Employees are intended to be on-duty whenever the Employee is using an Emergency Services vehicle.
- As the Manager of the Town of View Royal Fire Service, Building Inspection service and Bylaw Enforcement, where the Fire Chief encounters an emergency situation, bylaw infraction or other protective services issue, the Fire Chief must respond accordingly.
- Personal use of the automobile by the emergency services personnel at any time is not permitted by policy.
- Dispatched emergencies must be attend by the Emergency Services personnel in their assigned vehicles. Therefore, the assigned vehicle must be driven to, and parked at, the employee's place of residence during the on-call portion of the shift.
- For all intents and purposes the Emergency Services Personnel report for work at the emergency response vehicle when they are on-call. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
C-27-15 b) Volunteer Fire Department Service Pay From the February 10, 2015 Special In-Camera Council meeting:
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
THAT the Town of View Royal increase the service pay for volunteer fire fighters from $250.00 to $275.00 per year of service. CARRIED
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
c) Appointments to Advisory Committees From the February 17, 2015 In-Camera Council meeting:
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT James O'Grady and Sid Tobias be appointed to the Planning and Development Advisory Committee from March 1, 2015 to February 28, 2017;
AND THAT Mark Brennan, Julie Higginson and Dan Pauls be appointed and Dick Faulks be reappointed to the Transportation Advisory Committee from March 1, 2015 to February 28, 2017;
AND FURTHER THAT Ray Lapshinoff and Hari Sharma be appointed and Ian Brown, Jennifer Jakobsen and Lynn Malcolm be reappointed to the Parks, Recreation and Environment Advisory Committee from March 1, 2015 to February 28, 2017. CARRIED
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
d) Appointments to the Board of Variance From the February 17, 2015 In-Camera Council meeting:
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT Brian Anderson, Phil Devonshire and Rik Tacoma be appointed to the Board of Variance from March 1, 2015 to February 28, 2018. CARRIED
16. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT this meeting terminate. Time: 9:00 p.m. CARRIED
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