2015 03 03 Council Agenda
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, FEBRUARY 17, 2015
Official minutes from the previous council meeting, recording approvals for permits, capital budget allocations, and appointments to advisory committees.
TOWN OF VIEW ROYAL PETITION & DELEGATION REQUEST FORM
A delegation request from Richard Leblanc to discuss the regional relevance of homelessness and projects like Woodwynn Farms.
TOWN OF VIEW ROYAL REPORT TO COUNCIL - File a Notice on Title under Section 57 of the Community Charter
A staff report from the Building Official recommending the filing of a notice on title for 14A Helmcken Road due to extensive safety hazards and building code violations discovered after a marijuana grow operation.
Report to Council: Section 57 Resolution - Attachments List
The final page of a staff report regarding a Section 57 resolution for 14A Helmcken Road, providing a comprehensive list of 15 supporting attachments.
TITLE SEARCH PRINT - Attachment 1
Current land title search results for 14A Helmcken Road identifying the registered owners and legal description.
Building Permit #32591 Application - Attachment 2
A 1987 application for a building permit to construct a third story on the residence at 14A Helmcken Road.
Construction plans with Building permit #32591
Drafted construction plans and specifications for the third-story addition at 14A Helmcken Road.
CRD Building Permit Filing Card
The official permit filing card recording the approval and zoning for Building Permit #32591.
CRD Incomplete inspection check list for BP#32591
An inspection record card for Permit #32591 showing that various inspection stages remain unfinished.
Letter from CRD re: View Royal incorporation
A letter from the Capital Regional District informing the owner that inspection responsibilities are transferring to the newly incorporated Town of View Royal.
Letter from Heinz Burki requesting framing inspection
Correspondence from the Chief Building Inspector notifying the owner that a framing inspection is due.
Letter from Heinz Burki requesting Inspection (Final Notice)
A formal notice from the Town demanding the exterior of the building be completed within 60 days to avoid daily fines.
Complaints from neighbors regarding construction and mess
Internal notes and a message slip documenting complaints from neighbors about the messy condition and height of the Helmcken Road property.
Notice - Illegal Suites - Attachment 3
A notice from the Town's Building and Bylaw department stating that illegal secondary suites have been discovered at 14A Helmcken Road.
Letter re: 14 A Helmcken - Secondary Suites- Noise Violation
A letter warning the owners about noise complaints and non-compliance with secondary suite regulations under Land Use Bylaw No. 35.
Letter re: Use of Property – 14 A Helmcken Road
A hand-delivered notice regarding an inspection to determine the status of illegal dwelling units on the property.
Photo's from sept. 28/12 Inspection - Attachment 4
A series of nine pages of photographs showing hazardous building conditions, unpermitted electrical work, and a 'Do Not Occupy' notice posted on the property.
Letter re: 14-A Helmcken Road – Unlicensed Vehicle and Secondary Suite Inspection - Attachment 5
Correspondence detailing specific fire safety violations and land use bylaw infractions related to vehicles parked on the property.
MEMO re: 14 A – Helmcken Road - Attachment 6
A memo documenting an incident where a marijuana grow operation was discovered in the basement of 14A Helmcken Road during an RCMP investigation.
Bylaw Enforcement Action Log notes
Handwritten action log notes detailing the attendance and immediate findings at 14A Helmcken Road following the discovery of a grow operation.
Handwritten Field Notes re: 14A Helmcken Road
Handwritten notes from site visits to 14A Helmcken Road documenting residents, property maintenance issues, and the delivery of notices.
Photographic Evidence: 14A Helmcken Road
A series of photographs documenting electrical issues, clutter, debris, and structural conditions at 14A Helmcken Road.
NOTICE: Violation of Safe Premises Bylaw No. 652, 2007 (Attachment 7)
Formal notice sent by the Building Official to the property owners regarding violations of the Safe Premises Bylaw at 14A Helmcken Road.
SCHEDULE B: Hazardous Conditions Requirements List
A list of technical requirements, certifications, and inspections needed to reoccupy the property after hazardous conditions were identified.
SCHEDULE D: Notice
A formal notice declaring the building contains a hazardous condition and prohibiting occupancy.
Legal Letter from Phoenix Law Corporation re: 14A Helmcken Road (Attachment 8)
Legal correspondence notifying the property owners of their failure to meet the hazardous conditions removal deadline and the commencement of enforcement proceedings.
Bylaw Incident Form: Unsightly Premises (Attachment 9)
Complaint form documenting garbage accumulation and unsightly premises at 14 Helmcken Road.
Email from Dawn Miles re: Garbage Accumulation
Neighbor complaint regarding the growing build-up of garbage, furniture, and old building materials at 14 Helmcken Road.
Bylaw Incident Form: Noise Complaint
Complaint form documenting frequent noise disturbances at 16 Helmcken Ave.
Email Correspondence re: Noise Disturbance Complaint
Citizen email reporting recurring noise disturbances and yelling at approximately 16 Helmcken Ave.
Handwritten Log of RCMP Events (Attachment 10)
A summary log listing 32 separate RCMP events at the property, including domestic disputes, disturbances, and noise complaints.
Email from West Shore RCMP re: Noise Bylaw at 14A Helmcken Rd (Attachment 11)
RCMP report detailing a noise complaint investigation involving a generator running late at night at 14A Helmcken Road.
Municipal Ticket Information: Collection (Attachment 12)
A series of 11 municipal tickets issued to Philip Alcock for violations of Land Use and Noise Control bylaws at 14A Helmcken Road.
Municipal Ticket Information - Philip Alcock (Tickets M 06405 - M 06491)
A collection of twelve municipal tickets issued to Philip Alcock for land use bylaw violations involving the use of a recreational vehicle as a dwelling.
Attachment 13: AFFIDAVIT OF PERSONAL SERVICE
Sworn affidavit by process server David W. Owens confirming personal service of legal documents to Philip Vian Alcock and Janice Lynne Alcock.
Letter to Philip Vian Alcock and Janice Lynne Alcock Re: 14A Helmcken Road
Notice from the Fire Chief regarding failures to comply with bylaw requirements at 14A Helmcken Road and announcing a planned multi-authority inspection.
Letter to All Tenants and Occupants Re: Inspection of 14A Helmcken Road
Notice to tenants and occupants of 14A Helmcken Road regarding the upcoming municipal inspection on January 21, 2015.
Attachment 14: Report for Safe Premises, Property Maintenance and Building Bylaw Inspection
Inspection report detailing extensive health, safety, and building code violations at 14A Helmcken Road including mold, structural damage, and electrical hazards.
Inspection Photo P102
Inspection photograph showing unprotected insulation and unidentified fluid buildup in the ceiling space.
Inspection Photo P103
Inspection photograph showing rubbish and debris accumulation in the dwelling's interior.
Inspection Photo P104
Inspection photograph documenting excessive clutter and storage of miscellaneous items inside the property.
Inspection Photo P105
Inspection photograph showing extensive rodent feces on the interior flooring.
Inspection Photo P106
Inspection photograph of interior living areas showing general state of disrepair and rubbish.
Inspection Photo P107
Inspection photograph of a compromised electrical outlet and wall paneling.
Inspection Photo P108
Inspection photograph showing the kitchen area and appliance state at the property.
Photographs of building interior (14A Helmcken Road)
Interior photographs (numbered P109-P114) of the property at 14A Helmcken Road showing unsafe living conditions.
ELECTRICAL CERTIFICATE OF INSPECTION - Unsafe Condition Assessment
Official certificate from the BC Safety Authority detailing a failed electrical inspection at 14A Helmcken Road.
Photographs of electrical violations (14A Helmcken Road)
Technical photographs (numbered P117-P124) documenting specific electrical safety code violations and unsafe wiring.
Letter to Mr. & Mrs. Alcock re: Staff Report, Recommendation for Council Resolution, Notice on Title
Notification from the Deputy Municipal Clerk to the property owners regarding a proposed resolution to file a notice on title due to bylaw contraventions.
COUNCIL REPORT: ENVIRONMENTAL DEVELOPMENT PERMIT – 25 STILLWATER RD
Staff report recommending approval of an environmental development permit for a two-lot subdivision at 25 Stillwater Road.
Subject Property Map - 25 Stillwater Rd
Cadastral map identifying the subject property (25 Stillwater Road) and adjacent lots in the neighborhood.
Subject Property Orthophoto - 25 Stillwater Rd
Aerial orthophoto showing the physical state of the 25 Stillwater Road property and the surrounding natural watercourse.
Letter to the Mayor and Council of View Royal from Josh Prowse
Letter from the applicant's representative explaining the rationale for the subdivision and variance requests at 25 Stillwater Road.
B.C. LAND SURVEYOR’S SITE PLAN OF: LOT 15, SECTION 91, ESQUIMALT DISTRICT, PLAN 12112
Detailed technical site plan showing proposed lot lines, building envelopes, staging areas, and setbacks for the 25 Stillwater Road subdivision.
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A blank page marked 'P136' serving as a separator within the agenda package.
Environmental Impact Assessment - 25 Stillwater - Town of View Royal
An environmental impact assessment report prepared by Cascadia Biological Services for the property at 25 Stillwater Road, identifying potential riparian and wildlife setbacks for a proposed subdivision.
Attachment I - Overview of property (red shading)
An aerial property map highlighting the boundaries of the 25 Stillwater Road site in red shading.
Attachment II - Concept Plan (Separate Attachment)
A placeholder page for the Concept Plan related to the 25 Stillwater Road development application.
Attachment III - Environmentally Sensitive Areas within the Study Area
A regional map indicating environmentally sensitive areas, parks, and water bodies in the vicinity of the study property.
Attachment IV - Typical Site Pictures
A collection of photographs documenting the landscape, marine foreshore, and vegetation at 25 Stillwater Road.
TOWN OF VIEW ROYAL COUNCIL REPORT - TEMPORARY SIGN PERMIT 2015/02 - HELMCKEN CENTENNIAL PARK
A staff report recommending the approval of a temporary sign permit for seasonal advertising by View Royal Fastball at Helmcken Centennial Park.
Subject Property Map - Helmcken Centennial Park
A neighborhood map identifying the location of Helmcken Centennial Park and surrounding residential lots.
TOWN OF VIEW ROYAL COUNCIL REPORT - CLIMATE ACTION REVENUE INCENTIVE PROGRAM - 2014 CLIMATE ACTIONS SURVEY
A report presenting the 2014 Climate Action Revenue Incentive Program (CARIP) survey results, detailing the Town's progress toward corporate carbon neutrality.
Attachment 1 - Climate Action Revenue Incentive Program (CARIP) Public Reporting - Climate Actions Survey 2014
The detailed survey submission for the CARIP program, outlining specific corporate and community-wide climate actions taken in 2014 and planned for 2015.
Report to Council - Climate Action Revenue Incentive Program – 2014 Climate Actions Survey
Final pages of a staff report regarding the 2014 Climate Action Revenue Incentive Program survey, documenting local government climate initiatives.
Minutes of the West Shore Parks and Recreation Society Board of Directors’ Meeting
Minutes from the January 22, 2015, meeting of the West Shore Parks and Recreation Society, including the election of board officers and committee appointments.
Re: "BC Without Barriers"
A letter from the BC Aboriginal Network on Disability Society requesting a $200 donation to support the 'BC Without Barriers' initiative.
TOWN OF VIEW ROYAL COUNCIL REPORT: OFFICIAL COMMUNITY PLAN AMENDMENT 2014/02 AND REZONING APPLICATION 2014/13 – 102 ATKINS ROAD
Staff report recommending first and second reading for an OCP amendment and rezoning to allow a 9-unit multifamily development at 102 Atkins Road.
Attachment 1. Subject Property Map
A cadastral map identifying the subject property at 102 Atkins Road within the surrounding neighborhood.
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A placeholder page stating it is intentionally left blank.
Attachment 3. Site Plan
A detailed technical site plan for the proposed 102 Atkins Road development, showing buildings, hard surfaces, and green space.
Attachment 4. EN VIRO TEC GENERAL CONTRACTING LTD. Development Permit Drawings
Architectural elevations and a streetscape rendering of the proposed residential building types for the Atkins Road project.
Attachment 5. Environmental Impact Assessment - 102 Atkins Road
An environmental report by Cascadia Biological Services evaluating watercourses and sensitive ecosystems on the subject property.
Attachment I – Overview of property (red shading)
An aerial photograph highlighting the subject property at 102 Atkins Road in red.
Attachment II – Concept Plan
A schematic concept plan showing the proposed building footprint layout along the Atkins Road parcel.
Attachment III – Environmentally Sensitive Areas within the Study Area
An aerial map identifying specific environmentally sensitive areas on and near the 102 Atkins Road property.
Attachment IV – Rare Element Occurrence Map
A regional map indicating known occurrences of rare biological elements in the vicinity of the project site.
Cascadia Biological Services - Attachment V: Proposed Covenant Area Map and Attachment VI: Typical Site Pictures
A set of biological assessment attachments including a proposed covenant area map and photographs of Garry oak and Douglas fir ecosystems on the subject property.
Tree Inventory Report and Recommendations for the Proposed Development at 102 Atkins Road
Arborist report assessing the health and retention suitability of trees on the property to accommodate a proposed nine-home development.
Preliminary Geotechnical/Hazard Assessment for Proposed Subdivision 102 Atkins Road
An engineering report reviewing site geohazards, foundation conditions, and the impact of rock excavation for the proposed residential project.
Traffic Impact Study Update - 102 Atkins Road
Updated assessment concluding that traffic from the proposed 8-9 single-family homes will have no significant negative impact on local road systems.
Study for Site Serviceability - 102 Atkins
Engineering review of utility requirements for nine single-family homes, covering water, sanitary sewer, storm water management, and site access.
City of View Royal Water Customer Data Sheet
Worksheet detailing fixture counts and peak water demand calculations for the development at 102 Atkins Road.
Westbrook Consulting Ltd. Fire Flow Calculation Sheet
A worksheet documenting the technical calculations used to determine required fire flow and pressure for the proposed development.
Attachment 10 - 102 Atkins Road - site context in View Royal
Aerial context map showing the 102 Atkins Road site within the broader neighborhood and regional infrastructure.
Attachment 11 - The existing site conditions
Detailed map highlighting existing site conditions, property boundaries, and adjacent features like the Galloping Goose Trail.
Conceptual Layout - To be refined at Development Permit stage
A site planning diagram showing the conceptual layout for a development at 102 Atkins Road, including access roads and its proximity to the Galloping Goose Trail.
Attachment 13 - Zoning Map
A map illustrating current and proposed zoning designations for the subject property at 102 Atkins Road and surrounding areas.
TOWN OF VIEW ROYAL BYLAW NO. 917
A bylaw to amend Official Community Plan Bylaw No. 811, 2011 to include 102 Atkins Road in the Neighborhood Mixed Residential Development Permit Area.
TOWN OF VIEW ROYAL BYLAW NO. 918
A bylaw to amend Zoning Bylaw No. 900, 2014 to rezone 102 Atkins Road to the CD-21 (Detached Multiple-Unit Residential) zone.
TOWN OF VIEW ROYAL BYLAW NO. 916
A bylaw to amend Municipal Ticket Information Bylaw No. 643, 2007, incorporating a new schedule of offences and fines related to the town's zoning bylaw.