MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MARCH 17, 2015
Minutes from the previous regular council meeting detailing decisions on development permits, policy manual updates, and contract extensions.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MARCH 17, 2015 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services J. Chow, Senior Planner J. Davison, Planner E. Bolster, Deputy Municipal Clerk
6 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 7:32 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
THAT the agenda be amended to remove item 8.1(a) and include item 8.1 (d);
AND THAT the agenda be approved as amended: CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Special Council meeting held February 14, 2015
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
THAT the minutes of the Special Council meeting held February 14, 2015 be adopted as presented. CARRIED
b) Minutes of the Special Council meeting held February 24, 2015
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
THAT the minutes of the Special Council meeting held February 24, 2015 be adopted as presented. CARRIED
c) Minutes of the Council meeting held March 3, 2015
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
THAT the minutes of the Council meeting held March 3, 2015 be adopted as presented. CARRIED
4. MAYOR'S REPORT
5. PETITIONS & DELEGATIONS
a) J. Devonshire, Dogwood Initiative, Re: Site C Construction
C. Cass, 62 Tovey Crescent, spoke to Council in regard to Site C construction, specifically:
- lost farmland, changes to the ALR;
- loss of wildlife habitat;
- landslides and shrinking reservoirs;
- increase in seismic activity;
- First Nations Treaty 8 land; and
- legal challenges.
F. Blundell, 231 Heddle Avenue, introduced the motion to Council of the proposed Site C Dam project from the View Royal Chapter of the Dogwood Initiative.
J. Devonshire, stated View Royal needs to make its voice heard.
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT the Town of View Royal write a letter to the Hon. B. Bennett, Minister of Energy and Mines, urging a one year delay in Site C construction to allow the BC Utilities Commission sufficient time to ensure that the project's economic benefits will outweigh its costs to BC Hydro customers of current and future generations, and urging a further review of the economic impacts, capital and lifecycle operating costs, including non-financial costs in the form of social and environmental impact. CARRIED
6. PUBLIC PARTICIPATION PERIOD
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Development Variance Permit No. 2015/02 – 17A Jedburgh Road *item removed from agenda
b) Environmental Development Permit No. 2015/01 – 315 Stewart Avenue
- Report dated March 11, 2015 from the Planner
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
C-33-15 THAT Development Permit No. 2015/01 be approved as per the report from the Planner titled “Environmental Development Permit No. 2015/01 - 315 Stewart Avenue” dated March 11, 2015;
AND THAT Development Permit No. 2015/01 include the following conditions:
- A shoreline restoration plan be submitted, consistent with both the Environmental Report attached to this report and to the Natural Watercourse and Shoreline Areas Development Permit Area Guidelines within the Official Community Plan, to the satisfaction of the Director of Development Services;
- A deposit for 125% of the reclamation cost estimate be provided to the Town as a security against damage to the natural environment or landscaping deficiencies. CARRIED
c) Temporary Sign Permit No. 2015/03 – Craigflower Manor
- Report dated March 12, 2015 from the Planner
The Planner gave an overview of the report to Council.
J. Maxwell, President, Victoria Highland Games Association, spoke to Council in regard to the Craigflower Manor property. He noted that the revenue generated from the annual Victoria Highland Games and Celtic Festival is the Association's main revenue stream, the Games are regionally important; and the Games are going to be utilized to promote the Craigflower Manor site to attendees.
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
C-34-15 THAT two 4'x8' signs for the advertising the Victoria Highland Games and Celtic Festival at Topaz Park on May 17-18th be approved for posting at the Craigflower Manor property for a period of one month, renewed yearly. CARRIED
d) 280 Island Highway – Real Estate Signage
- Report dated March 16, 2015 from the Director of Corporate Administration
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
C-35-15 THAT the placement of two temporary real estate signs at 280 Island Highway be permitted. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
From the March 10, 2015 Committee of the Whole meeting:
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
C-36-15 THAT the following policies be removed from the Policy Manual:
- Policy No. 0100-031 – Correspondence to Mayor and Council
- Policy No. 0500-010 – Staff Attendance at Council meetings
- Policy No. 0700-031 – Employee Dinner Allowance
- Policy No. 6400-033 – Application Fees
- Policy No. 6400-034 – Foundation Permit
- Policy No. 6400-035 – Zoning and Rezoning Opting Out and Into Secondary Suites Provisions
AND THAT the following policy be amended:
- Policy No. 6400-020 – Preliminary Layout Approvals, extension of. CARRIED
The Director of Engineering noted that Lifecycles Project Society was not successful in their grant application for Welland Legacy Park from the TD Green Streets Foundation.
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
C-37-15 THAT funding for Lifecycles Project Society's work at Welland Legacy Park be brought forward to the current budget discussions for consideration. CARRIED
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
C-38-15 THAT the terms of the proposed private use garden agreement with Strata VIS3076 at 14 Erskine Lane for space within Game Road Nature Park as outlined in the Engineering Clerk’s March 3, 2015 report entitled “Private Use Garden Agreement – Game Road Nature Park” be accepted with the inclusion of provisions to remove their items and restore the area upon termination;
AND THAT staff be authorized to proceed with the preparation of a formal agreement. CARRIED
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT staff compose a letter to the CRD which outlines the following in regard to the Regional Sustainability Strategy:
- The Town is concerned that the context statement language is too prescriptive and does not allow for a municipality to creatively respond to the RSS
- The Town is opposed to removing water service extension restrictions and instead would support the retention of the existing RUSCSPA boundary and service restrictions;
- The Town is concerned that any emergency management focus should be solely on CRD assets rather than local government matters to avoid duplication of services;
- The Town is concerned that the Rural Settlement Lands designation as conceived will further the fragmentation of rural lands;
- The Town would support the development of a business case analysis to better understand the rationale and costs associated with the proposed new service areas; this approach should be considered as part of an ongoing review of existing service areas;
- The Town would philosophically support a regional transportation authority and is interested in exploring proposed governance models;
- The Town would support the retention of agricultural land within the ALR, recognizing that there are existing processes to address this issue;
- The Town finds many of the targets area lofty and a review of some of the proposed targets is necessary to ensure that a more pragmatic approach can be taken; and
- The Town would prefer a Public Hearing in the Fall rather than in August to ensure the best opportunity for public engagement. CARRIED
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
C-39-15 THAT staff compose a letter to CFB Esquimalt which offers the following opinion regarding mooring buoys in Esquimalt Harbour:
- That private mooring buoys be for recreational use;
- That the historical use of private mooring buoys, including the use of a secondary line, be observed, particularly in Lime Kiln Cove;
- That private mooring buoys meet Transport Canada Regulations, or equivalent;
- That CFB Esquimalt require applicants for private mooring buoys to provide a plan for dingy storage and associated vehicle parking; and
- That CFB Esquimalt not require the Town to be involved in regulation or enforcement or private mooring buoys. CARRIED
8.3 OTHER REPORTS
a) Minutes of the Greater Victoria Public Library Board meeting held January 20, 2015
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Greater Victoria Public Library Board meeting held January 20, 2015 be received. CARRIED
b) Minutes of the Capital Regional District Board meeting held January 14, 2015
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Capital Regional District Board meeting held January 14, 2015 be received. CARRIED
c) Minutes of the Capital Regional District Board meeting held December 10, 2014
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Capital Regional District Board meeting held December 10, 2014 be received. CARRIED
d) Minutes of the Capital Regional Hospital District Board meeting held December 10, 2014
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Capital Regional Hospital District Board meeting held December 10, 2014 be received. CARRIED
e) Minutes of the Greater Victoria Public Library Board meeting held December 9, 2014
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Greater Victoria Public Library Board meeting held December 9, 2014 be received. CARRIED
9. CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated March 2015 from P. K. Preston, 285 Rudyard Road, Re: Left Turns onto Rudyard Road
Staff noted they will inform Mr. Preston of the open house taking place on March 26, 2015, as well, Mr. Preston's correspondence will come forward to Council once the recommendations from the Open House are considered.
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT the letter dated March 2015 from P.K. Preston, 285 Rudyard Road, Re: left turns into Rudyard Road be received. CARRIED
9.2 FOR INFORMATION
10. BYLAWS
a) Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 917, 2015
A Bylaw to Amend the Official Community Plan with Respect to the Designation of 102 Atkins Road
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 917, 2015 be given third reading. CARRIED
b) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 918, 2015
A Bylaw to Amend the Zoning Bylaw with Respect to the Zoning of 102 Atkins Road to the CD-21 Zone
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 918, 2015 be given third reading. CARRIED
11. NEW BUSINESS
a) Road and Drain Maintenance Contract Extension
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
C-40-15 THAT the extension from June 1, 2015 to May 31, 2020 of the Town’s Road and Drain Maintenance Contract with Victoria Contracting and Municipal Maintenance Corporation (VCMMC), with the same performance standards as in the existing Contact, be approved. CARRIED
b) Boulevard Maintenance Contract Extension
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
C-41-15 THAT the extension from May 1, 2015 to May 31, 2010 of the Town’s Boulevard Maintenance Contract with Victoria Contracting and Municipal Maintenance Corporation (VCMMC), with the same performance standards as in the existing Contract, be approved. CARRIED
12. QUESTION PERIOD
13. MOTIONS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(k) – to discuss the provision of a municipal service. CARRIED
15. RISING REPORT
16. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT this meeting terminate. Time: 8:00 p.m. CARRIED
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