AGENDA

1. CALL TO ORDER

(Mayor Screech)

2. APPROVAL OF AGENDA

(motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF

(motion to adopt)

a) Minutes of the Council meeting held February 3, 2015 Pg. 1-6

4. MAYOR'S REPORT

5. PETITIONS & DELEGATIONS

a) J. Devonshire, Dogwood Initiative, Re: Support of an Independent BC Environmental Review of the Trans Mountain Expansion Project Pg. 7-21

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Environmental Development Permit with Variances No. 2014/08 – 77 Caton Place

1. Report dated February 11, 2015 from the Planner Pg. 22-47
2. Comments from the Applicant
3. Comments from the Public
4. Correspondence

Staff Recommendation: THAT Council approve Development Permit No. 2014/08 as per the report from the Planner dated February 11, 2015; AND THAT Development Permit No. 2014/08 include the following variances:

• Variance to the setback from the natural boundary to the sea from 15m to 10.5m; and
• Variance to the maximum horizontal dimension of an accessory building from 7.5m to 10m. AND THAT Development Permit No. 2014/08 include the following conditions:
• A landscape reclamation plan be provided with pot sizes for plantings, to the satisfaction of the Director of Development Services; and
• A deposit for 125% of the landscape cost estimate be provided to the Town as a security against damage to the natural environment or landscaping deficiencies.

b) Capital Budget Approval for 2015 Annual Pavement Rehabilitation

1. Report dated February 11, 2015 from the Deputy Director of Engineering Pg. 48-51

Staff Recommendation: THAT Council approves the 2015 annual pavement rehabilitation capital budget (Island Highway from Adams Place to the Colwood Interchange intersection), in the amount of $150,000.00; AND THAT Council approves the paving work on Island Highway from Adams Place to the Colwood Interchange to be carried out in the hours between 7:00 p.m. and 5:00 a.m. (Monday to Friday) as detailed in this report.

c) Regulation of Fences

1. Report dated February 11, 2015 from the Director of Development Services Pg. 52-55

Staff Recommendation: THAT the report titled “Regulation of Fences” from the Director of Development Services dated February 11, 2015 be received for information.

d) E&N Rail Trail Culvert Replacement and Upgrade

1. Report dated February 11, 2015 from the Director of Engineering Pg. 56-59

Staff Recommendation: THAT Council authorizes the expenditure of funds to upgrade the three culverts as part of the E&N Rail Trail project.

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

From the February 10, 2015 Committee of the Whole meeting:

View Royal 2015 Policing Priorities

• THAT the Committee recommend to Council that the View Royal 2015 Policing Priorities be forwarded to the Inspector Chomyn for comment. (COW-03-15)

8.3 OTHER REPORTS

(motion to receive)

a) Minutes of the Parks, Recreation and Environment Advisory Committee held January 27, 2015 Pg. 60-64

Ivy and Broom Pull

• THAT the Committee recommend that Council facilitate an invasive plant workshop for volunteer residents to train them in the proper removal of invasive species. (PREAC-01-15)

Capital Planning for Parks – Maintenance of Existing Park Fixtures

• THAT the Committee recommend that Council consider the continuation of funding and increase budget for capital costs in the replacement of park fixtures. (PREAC-02-15)

Private Garden Request – Game Road Nature Park

• THAT the Committee recommend to Council that Council support the Private Garden Request for Game Road Nature Park with a two year trial period with a provision that the residents maintain a portion of Game Road Park; AND THAT an agreement that states the required maintenance expectation be signed. (PREAC-03-15)
• THAT the Committee recommend that Council consider, in future, alternate opportunities for resident vegetable gardening (community gardens) during the Development approval process. (PREAC-04-15)

CRD Tour of the E&N Rail Trail

• THAT the Committee recommend that Council investigate continuing the E&N Rail Trail cross-section across the intersection at Island Highway and Colwood Interchange with the CRD and the Ministry of Transportation; AND THAT Council support the alteration of the medians at the intersection to make it safer for cyclists to cross. (PREAC-05-15)

b) Minutes of the Transportation Advisory Committee held January 27, 2015 Pg. 65-69

Commuter Rail Update

• THAT the Committee recommend to Council that the Island Corridor Foundation be asked to provide the Transportation Advisory Committee with a progress update on the commuter rail initiative. (TAC-01-15)

BC Transit Email to Mayor and Council

• THAT the Committee recommend to Council that BC Transit be invited to provide a presentation to the Transportation Advisory Committee on public transit services. (TAC-02-15)

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated January 26, 2015 from R. Yakelashek, 2523 Belmont Avenue, Re: Declaration of the Right of a Healthy Environment Pg. 70-72 b) Letter dated January 28, 2015 from C. Evans, President, Maritime Museum of BC, Re: Request for Letters of Support – Maritime Museum CPR Steamship Terminal Project Pg. 73 c) Letter dated January 29, 2015 from T. Webster, 9825 Nassichuk Road, Re: Moratorium to Allow BCUC to Review Proposed Site C Project Pg. 74 d) Email dated February 6, 2015 from A. Mulcahy, Administrative Assistant, West Shore Parks and Recreation, Re: Alternates to Attend Meetings on Behalf of a Director Pg. 75-76

9.2 FOR INFORMATION

10. BYLAWS

a) MTI Bylaw No. 643 Amendment Bylaw No. 916

1. Report dated February 12, 2015 from the Planner Pg. 77-78

Staff Recommendation: THAT Council give MTI Bylaw No. 643, Amendment Bylaw No. 916 first, second and third reading.

2. Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 916, 2015 Pg. 79-86 A Bylaw to Amend Municipal Ticket Information Bylaw No. 643, 2007 (first, second and third reading)

b) Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 910, 2015 Pg. 87-89 A Bylaw to Amend Municipal Ticket Information Bylaw No. 643, 2007 (adoption)

c) Development Cost Charge Reserve Fund Expenditure Bylaw No. 914, 2015 Pg. 90 A Bylaw to Authorize the Expenditure of Monies in the DCC Reserve Fund (Drainage) (adoption)

d) Soil Deposit/Removal Bylaw, No. 869, 2013, Amendment Bylaw No. 915, 2015 Pg. 91 A Bylaw to Amend Soil Deposit/Removal Bylaw, No. 869, 2013 (adoption)

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

15. RISING REPORT

From the Special In-Camera Council meeting held February 10, 2015:

a) Employee Vehicle Use MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the Town of View Royal adopt policy statements as follows:

1. During the regular day, the emergency service vehicle is used exclusively in the conduct of Protective Services business.
2. During the night, some employees are on-call (and therefore, on-duty) and the emergency service vehicle is on stand-by for dispatch to attend emergency situations, without the discretion of the Employee. As such, the Town Council and Fire Chief consider the vehicle at all times to be used exclusively in the conduct of Protective Services business.
3. The Emergency Services Employees are intended to be on-duty whenever the Employee is using an Emergency Services vehicle.
4. As the Manager of the Town of View Royal Fire Service, Building Inspection service and Bylaw Enforcement, where the Fire Chief encounters an emergency situation, bylaw infraction or other protective services issue, the Fire Chief must respond accordingly.
5. Personal use of the automobile by the emergency services personnel at any time is not permitted by policy.
6. Dispatched emergencies must be attended by the Emergency Services personnel in their assigned vehicles. Therefore, the assigned vehicle must be driven to, and parked at, the employee's place of residence during the on-call portion of the shift.
7. For all intents and purposes the Emergency Services personnel report for work at the emergency response vehicle when they are on call.

b) Volunteer Fire Department Service Pay MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the Town of View Royal increase the service pay for volunteer fire fighters from $250.00 to $275.00 per year of service.

16. TERMINATION

Next Regular Council Meeting: Tuesday, March 3, 2015 at 7:00 p.m.