TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, APRIL 18, 2017

TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, APRIL 18, 2017 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

• Mayor Screech
• Councillor Mattson
• Councillor Rast
• Councillor Rogers
• Councillor Weisgerber

PRESENT ALSO:

• K. Anema, Chief Administrative Officer
• S. Jones, Director of Corporate Administration
• M. Dillabaugh, Director of Finance
• L. Chase, Director of Development Services
• J. Rosenberg, Director of Engineering
• J. Davison, Planner
• E. Bolster, Deputy Corporate Officer
• 30 members of the public
• 1 member of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the agenda be amended to include item 5(b); AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Public Hearing held April 4, 2017 MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

THAT the minutes of the Public Hearing held April 4, 2017 be adopted as presented. CARRIED

b) Minutes of the Council meeting held April 4, 2017 MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

THAT the minutes of the Council meeting held April 4, 2017 be adopted as presented. CARRIED

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

a) B. Bishop Fetherstonhaugh, Helmcken Centennial Athletics Association, Re: Usage of Helmcken Centennial Park

Ms. Bishop-Fetherstonhaugh discussed usage of Helmcken Centennial Park with Council and identified the major ball diamond user groups as:

• View Royal Fastball Association
• Victoria Fastball Club (Victoria Devils)
• Victoria Women’s Fastball Association
• Men’s masters slo-pitch

She stated that a representative umbrella organization has been formed known as Helmcken Centennial Athletics Association (HCAA) with the goals of improving communication for users and Town staff; promoting volunteer efforts at the Park to reduce reliance on Town resources; and collaborating with the Town on future Park improvements.

Council and Ms. Bishop-Fetherstonhaugh discussed diamond usage, fees in other municipalities, and other potential Park uses. Ms. Bishop-Fetherstonhaugh stated that she would provide weekly email updates of usage to staff for the twelve week season.

Council expressed a desire to develop a ten to fifteen year plan for the Park prior to making further investments and to see an agreement reached with HCAA governing the current usage of Helmcken Centennial Park by the Association.

b) L. Davis, President, West Shore Arts Council, Re: 2017 Grant-in-Aid, West Shore Arts Council

Ms. Davis spoke to Council in regard to the West Shore Arts Council mission, activities scheduled for 2017 and key programming.

The West Shore Arts Council is seeking the full grant-in-aid request of $1,600 to fund community events/outreach activities; the “West Shore Studio Tour”; and “Art @ the Pub” program.

Council and Ms. Davis discussed funding and other potential funding sources.

6. PUBLIC PARTICIPATION PERIOD

a) S. Gwyn, 3025 Craigowan Road, discussed solutions for traffic on Island Highway. b) J. Newman, resident of Christie Point, spoke in regard to the possible increase in traffic that the redevelopment of Christie Point will create. c) D. Babiuk, 2834 Murray Drive, spoke in regard to the possible increase in traffic that the redevelopment of Christie Point will create and advocated for a Town-initiated, comprehensive review of traffic vis a vis redevelopment projects in the area. d) P. Mills, resident of Christie Point, questioned response times for emergency vehicles having to maneuver through existing traffic in the Shoreline Drive area.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Rezoning – 2861 Craigowan Road (Christie Point) Transportation Update

1. Report dated April 10, 2017 from the Planner

The Director of Engineering and Planner gave a summary of the report to Council.

H. Grey-Wolf, Realstar, discussed smart growth ideas including location and connectivity.

J. Potter, Bunt & Associates Transportation Planning and Engineering, noted that Bunt & Associates was hired to conduct a transportation assessment for the proposed development at Christie Point and Opus International Consultants Limited undertook a third-party peer review of Bunt’s assessment. The assessment included morning and afternoon analysis as well as sensitivity analysis.

Mr. Potter discussed:

• existing network conditions;
• proposed changes to Island Highway/Shoreline Drive intersection; Shoreline Drive; and Shoreline Trail; and
• results from traffic simulation models.

Council and Mr. Potter discussed zipper merging; morning peak hour traffic; extension of the proposed merge lane on Island Highway; pedestrian crosswalks; and regional implications.

The Director of Development Services outlined the next steps including a presentation of the application to a Joint Advisory Committee meeting on April 25 and working through the land lift analysis. It is anticipated that a comprehensive report will be provided to Council in May or June with a recommendation to possibly move forward with bylaw readings.

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the report dated April 10, 2017 from the Planner titled “Rezoning – 2861 Craigowan Road (Christie Point) Transportation Update” be received. CARRIED

b) 2017-2021 Five Year Financial Plan

1. Report dated April 12, 2017 from the Director of Finance

The Director of Finance gave an overview of the report to Council.

Council and the Director discussed assessment averages by property class and various tax rate scenarios.

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

C-34-17 THAT the 2017-2021 Five Year Financial Plan based on Scenario 7 (Class 5 even with Class 1, Class 6 ratio at 3.6 and Class 8 ratio at 3.76) be approved;

AND THAT staff prepare the 2017-2021 Five Year Financial Plan Bylaw and the 2017 Tax Rate Bylaw. CARRIED Councillor Mattson voted in the negative

c) Operations Guideline for use of the Message Board at the View Royal Public Safety Building

1. Report dated April 11, 2017 from the Fire Chief

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

C-35-17 THAT View Royal Fire Rescue Operations Guideline No. 5.05.03 be adopted. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

From the April 4, 2017 Special Committee of the Whole Budget meeting:

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT the recommendation regarding the approval of the 2017-2021 Five Year Financial Plan be received. CARRIED

From the April 11, 2017 Committee of the Whole meeting:

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

C-36-17 THAT the following 2017 Grants-in-Aid be approved:

• 3rd Arbutus Scout Group - $700
• Beacon Community Services – Crossing Guard Program - $18,825
• Need2: Suicide Prevention Education and Support - $1,000
• Spectrum Dry Grad Parent Committee 2017 - $750
• Vancouver Island South Film and Media Commission - $500
• Victoria Bike to Work Society - $500
• View Royal Reading Centre - $28,000
• View Royal Parents Advisory Council – Special Project - $10,000
• Great Victoria Spirit Committee - $3,000
• Fort Rodd Hill – Canada Day - $500 CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

C-37-17 THAT a $1,600 Grant-in-Aid for the West Shore Arts Council be approved. CARRIED Councillor Rogers voted in the negative

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the recommendation regarding the provision of examples of the impact with a 10% increase to Class 8 properties; of the impact with a business ratio at 3.6; and various taxation scenarios for approximately five businesses in Town be received. CARRIED