Grant-in-Aid application from Shoreline Community School Community Programming
Application for grant funding to support youth and community programming at Shoreline Middle School.
Grant Application Form
Basic Information
For what type of grant are you applying? Category: Operational
Project / Program Name & Description: Community Programming, Shoreline Community School Association (youth programs, drop in recreation and sports associations, local clubs)
Grant amount applied for? $20000 % of project budget 25%
Date the project, activity, event or program will occur: September 2016 – August 2017
Has your organization ever received grant funding from the Town? Yes Attached is our financial statements of 2015-2016 We received $30000 last year. We have been fortunate enough to receive funds for several years now. Please see attached.
Has your organization received a permissive tax exemption from the Town? No * If yes, in what year(s)? Not applicable
Does your organization issue grants to other organizations? No * If yes, you must demonstrate that any funding provided by the Town will not be used to fund grants to other organizations.
Attachments Required x Resolution of Board of Directors to request a Grant in Aid from the Town of View Royal. x Prior years financial statements of the organization.
About Your Organization
Legal Name of Organization: Shoreline Community School Association Mailing Address: 2750 Shoreline Drive, Victoria, BC, V9B 1M6 Operating at: 2750 Shoreline Drive Phone: Chair # Fax: 250-361-2630 Email: s Contact: Barb Fetherstonhaugh Title: Chairperson of Board Society Registration Number: S00173389 Year Registered: 1984 Charity Registration Number: Year Registered: 0736249-21 Year Founded: 1980 Fiscal year end: 30 / June (day) (month)
List any other geographic areas in which your organization operates: None
Your Organization’s Personnel
1) Organization Executive and Staff: President: Barb Fetherstonhaugh Telephone: Secretary/Treasurer: Karen Thomas Telephone:
Board Members: Vice President- Lynn Brunson Brian Yeo – Director Ron Wedman – Director Chuck Schenick – Director Nadine Naughton – School Principal
2) List the staff or volunteer positions involved in carrying out the project: Name and Position Paid Volunteer Claire Meadmore – Program Resource Coordinator – Paid (on maternity leave) Intern Student Elizabeth Marsh – Paid Assistant Program and operations Coordinator Katrina Thomas – Youth Program Supervisor – Paid Dianne Ridout – Book Keeper – Paid 13 Youth Program Staff and Contracted Staff – Paid Community user groups members help with designated operational tasks – Volunteer
Your Organization’s Objectives and Services
1) Describe your organization’s mission statement and how your services meet them: Through partnerships we strive to continue building our community by providing sustainable access for all, to primarily youth, and a facility for recreation and community support! This is achieved through co-operative use of the Shoreline School facility and organizational fundraising efforts.
Your Proposed Program Budget
- Please list all expenses and sources of project revenue, including “in-kind” contributions from your (or any other) organization.
| A. Income | Last Fiscal Year (If program was in existence) | This Fiscal Year (Proposed program budget) |
|---|---|---|
| Town of View Royal | $30,000 | $20,000 |
| Government Revenue (specify) | - | - |
| Interest income | $50.00 | $50.00 |
| Bingo revenues | N/A | N/A |
| Direct access revenues (gaming) | $20,000.00 | $20,000.00 |
| Fundraising projects | 600.00 | $500.00 |
| Other Revenue (specify) | ||
| - Coast Capital Savings | $6,000.00 | $6,000.00 |
| - Victoria Foundation | $15,000 | $1,000.00 |
| - Westshore CPAC | $500.00 | $500.00 |
| - DASH | $29,559.00 | $28,500.00 |
| - Jumpstart | - | $5,000.00 |
| - The Keg Spirit Foundation | - | $5,000.00 (Speculative) |
| - CIBC Children’s Foundation | - | $5,000.00 (Speculative) |
| - Esquimalt Grant In-aid | $1500.00 | $1,500.00 |
| - Registrations | $1100.00 | $2500.00 |
| - Donations | $100.00 | $500.00 |
| - GVSD #61 Comm School Funds | $7,000.00 | $7000.00 |
| TOTAL INCOME | $111,409.00 | $98,050.00 |
| B. Expenses | ||
|---|---|---|
| Administration | $4,000.00 | $7,000 |
| Wages/Honouraria/Benefits | $70,000.00 | $58,000.00 |
| Supplies and Equipment | $5,946.50 | $6000.00 |
| Major Capital Costs | - | - |
| Mortgage/Rent/Utilities | $2,590.99 | $18,500.00 |
| Fees (licensing, etc.) | - | - |
| Insurance | $3,546.00 | $3,546.00 |
| Advertising/Printing/etc. | $90.00 | $1,250.00 |
| Other (specify) | ||
| - Professional Fees | $4,970.00 | $2,000.00 |
| - Interest and Bank Charges | $250.00 | $300.00 |
| TOTAL EXPENSES | $91,393.49 | $96,596.00 |
Details of Your Organization’s Grant Request
1) Nature and goals of the project: We are seeking funds to help sustain our youth programming throughout the next school year. These programs are an asset to your community because they encourage a healthy, active in a socially inclusive environment thereby keeping youth off of the streets and out of trouble. The crime prevention component means less stress on your police force to deal with vandalism, drug and alcohol abuse and petty crimes. We are asking for your support from The Township of View Royal because Shoreline Community School Association has become a local hub for community programming in View Royal.
Youth Programs, community facility use, drop in recreation and registered evening education have been the core of Shoreline Community School Association’s offerings each year. The non-profit association has been working with the Greater Victoria School District, local municipalities, businesses and other non-profit organizations to make this space accessible to the community members regardless of their socioeconomic status.
Our biggest challenges with these projects are finding adequate funding for food, supplies and staffing. For many years we have had privilege of partnering with the School District allowing us to access the facility at minimal cost including custodial maintenance. Shoreline Middle School may be going through a seismic upgrade come July 2018. It is essential to our youth and community that we stay within the View Royal area in order to provide continued programming. Without the support of Shoreline Middle schools facility use we are left looking for an alternative space which will lead to additional rental costs. We are seeking some of the municipal funding from the Township of View Royal in order to alleviate some of these costs.
As a goal for this upcoming year, we look forward to re-establishing and offering a wider variety of community education as well as increasing our youth programming. In the fall we have partnership with local sports organizations and Pacific Institute of Excellence (PISE) to provide additional youth and adult recreation programming.
2) Summary of direct and indirect benefits to the Town of View Royal taxpayers: Shoreline Community School has become a community centre for this municipality. Our location is central making it convenient for View Royal residents from all neighbourhoods to access programs. SCSA’s non-profit status allows for fundraising from donors to subsidize staff and supply costs. With View Royal’s investment in programming the Coordinator is able to attract almost $110,000.00 in grant revenue and donations. These revenues generate impact to the Town of View Royal and its residents through activities that create community connectedness. Youth Programs, drop-in recreation and accessible facility space are the ways in which Shoreline directly and indirectly benefits the Town of View Royal.
Conditions of Funding
- The applicant must acknowledge the support of the Town in all printed and publicity material related to the project;
- Funds must be used for the purpose for which they were requested. Any funds not used for the requested purposes must be returned to the Town.
- Funds will be released as follows: a. Grants in aid provided for annual programs will be released at 100% at time of approval by Council; b. Grants in aid provided for special projects will be released at 50% at time of approval by Council and 50% after receipt of the final report; c. Conditional grants in aid will be paid 100% upon satisfactory proof that the conditions, as set by Council, are completed.
- Organizations receiving grants from the Town shall provide an accounting of the event or purpose for which the grant was approved as follows: a. Where the grant in aid was for a specific project the applicant must submit a final report within 45 days after the project. b. Where the grant in aid was in support of an annual program, the applicant must submit a final report within 60 days of the end of the organizations fiscal year.
- An annual report must include the following information: i. Evaluation of the project; ii. Financial statement of actual revenue and expenses for the project, if applicable; iii. Attendance figures, if applicable; iv. Number of participants in the project; and v. Evaluation of the impact to the Town.
- In the event that the project is not completed, the grant recipient organization must notify the Town as soon as practical and refund any grant funds that have been provided for that project.
Your Directors’ Declaration We, the undersigned, do hereby certify that this application and all appended forms and/or documents contain a full and accurate account of all matters stated:
Name: Barb Fetherstonhaugh Title: Chairperson Date: Feb 15 / 2017
Name: K Thomas Title: Treasurer Date: Feb 15 / 2017
Town of View Royal 45 View Royal Ave Victoria, BC V9B 1A6 Fax 250-727-9551 email: finance@viewroyal.ca Grant Applications must be received by the Town on or before March 1st of each year
February 15, 2017
Town of View Royal 45 View Royal Avenue Victoria, BC
Re: Grant application for Shoreline Community School Association
To whom it may Concern
At our January 24 Board of Directors the following motion was approved
Moved by K Thomas and seconded by L Brunson, that SCSA apply for a $20,000.00 Grant in Add to the Town of View Royal
Thank you for your consideration.
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